To utilise the Nursery Award Template in your account you will first need to enable the Managed Template in your account. To do this navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To pay an employee under the Nursery Award Managed Template, you will need to first assign the Managed Template to the pay conditions.

To do this, navigate to Workforce > Staff > (Employee Name) > Pay Conditions > Then under Industry Award select Nursery.

Once the Nursery Award Managed Template has been assigned to the pay conditions, the Employment Types and Classifications / Levels available under the Managed Template will populate via drop downs for each selection.

Please see below for further details on the available Employment Types and Classifications in the Nursery Award Managed Template

Per clause 9.1 of the Nursery Award, a full time employee is to be engaged for 38 hours per week.

📜 9.1 A full-time employee is an employee who is engaged to work an average of 38 ordinary hours per week.

The Minimum Paid Hours feature in the Nursery Managed Template can be utilised to manage the above requirement.

The Minimum Paid Hours functionality requires that the contracted weekly hours field in the employee profile be populated:

By default, this functionality will be disabled in the Nursery Managed Template. If you would like to enable the Minimum Paid Hours functionality please see below for further details.

The Minimum Paid Hours feature will then automatically top up the timesheet when a full time employee works less than the contracted weekly hours set in the employee profile.

In the below example, the employee's contracted weekly hours have been set to 38:

In the timesheet below, the employee has worked 32 hours in the week. The Minimum Paid Hours functionality will automatically top up the timesheet to the required 38 hours per the contracted weekly hours that have been set in the employee profile.

The Nursery Award outlines that Part Time employees are to have an agreed regular pattern of work upon engagement per clause 10.2. This agreed regular pattern of work can be configured and managed in Tanda. Please see below for further details:

📜 10 Part Time Employees

10.1 A Part Time employee:

(a) is engaged to work less than 38 hours

(b) receives, on a pro rata basis, equivalent pay and conditions to those of full-time employees who do the same kind of work.

📜 10.2 Setting guaranteed hours and availability

At the time of engagement the employee and the Part Time employee will agree in writing on a regular pattern of work, specifying at least the hours to be worked each day and which days of the week the employee will work.

📜 11.2 Casual Loading

(a) For each ordinary hour worked, a casual employee must be paid at least:

(i) the ordinary hourly rate for the classification in which they are employed; and

(ii) a loading of 25% of the ordinary hourly rate.

Casual loading in Tanda is applied using the multiplier method.

In the Tanda Employee Profile, the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and where applicable, penalty rates are expressed with the additional casual loading amount:

If employees are paid a base rate higher than the Award rate, enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

📜 15.2 Junior rates

Junior employees must be paid the following percentage of the appropriate adult rate in clause 15—Minimum rates:

When setting up the employee's profile please ensure their date of birth has correctly been entered. Tanda will automatically use this age and apply the correct rate.

For example, if an employee is configured to be 18 years old:

Tanda will automatically apply the correct rate for the classification:

When a Junior employee has a birthday resulting in a change to their hourly rate, the rate in Tanda will automatically update on the birth date.

For further information on setting up your employees in Tanda please see the article Assign Payroll Classifications to Staff.

Under the Nursery Award, the employer is required to pay an employee who performs duties of a higher classification at the higher classification rate.

📜 15.3 Higher Duties

(a) An employee engaged for more than 2 hours during one day on duties carrying a higher minimum rate than their ordinary classification must be paid the higher minimum rate for that day or shift.

(b) An employee engaged for 2 hours or less during one day on duties carrying a higher minimum rate than their ordinary classification must be paid the higher minimum rate for the actual time worked at the higher level.

Higher duties can be configured and managed in the Managed Template Settings. You can access the Higher Duties Builder via Time & Attendance > Compliance > Nursery Award > Higher Duties.

There are two options for configuring and applying higher duties in Tanda:

1. Automatically based on the team that a shift is worked in. This is achieved by configuring the applicable team name on the higher duties jump. For further details see How to Configure Higher Duties for Teams.

2. Manually by allocating the higher duties tag on a timesheet. To learn how to apply higher duties via shift tag, please see Applying Higher Duties on Timesheets.

To ensure rosters are as accessible as practical, rosters can be published to the below options:

📜 10.8 Rosters

(a) A part-time employee’s roster, but not the agreed number of hours, may be altered by the giving of notice in writing of 7 days or in the case of an emergency, 48 hours, by the employer to the employee.

(b) The rostered hours of part-time employees may be altered at any time by mutual agreement between the employer and the employee.

(c) Rosters will not be changed except as provided in clause 10.8(a) from week to week, or fortnight to fortnight, nor will they be changed to avoid any award entitlements.

In Tanda, the shift acknowledgement feature can be used as a record that confirms an employee's agreement to a change.

For more information please see Allow employees to acknowledge their worked hours.

For more information on rostering in Tanda please see the article collection for Rostering.

There is a break template available as part of the Nursery Managed Award Template that can be used to roster the above breaks and manage the missed meal break penalty.

To view the break template navigate to Time & Attendance > Compliance > click Manage against the Nursery award template > view the breaks under Breaks for Nursery (MA000033):

To edit the break template click Edit in the Breaks for Nursery (MA000033) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

The missed meal break penalty per clause 14.1(b) has been automated in Tanda.

📜 14.1 Meal Breaks

(b) All work performed on the instruction of the employer during a meal break will be paid for at the rate of 200% of the ordinary hourly rate. Payment will continue until the employee is released for a meal break of not less than 30 minutes.

The penalty is configured based on the unpaid meal break entitlements set out under clause 14.1(a). This means the penalty will apply if:

The missed meal break penalty will automatically apply to the timesheet. Examples of the application of this penalty are set out below:

The missed meal break penalty applying when the required break is not taken on a weekday:

The missed meal break penalty applying when the required break is taken late on a Saturday:

The penalties automated in Tanda are outlined below.

📜 20.1 Payment for working overtime

The rate of pay for overtime will be:

📜 21.3 All time worked outside the ordinary hours of work will be overtime and paid in accordance with clause 20—Overtime.

The ordinary hours of work for the Nursery Award are defined in clause 13.2.

📜13.2 Ordinary hours of work

(a) The ordinary hours of work for full-time employees are an average of 38 per week but not exceeding 152 hours in 28 days.

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

(c) The ordinary hours of work will not exceed 8 hours on any day, provided that, by arrangement between an employer and an employee, ordinary working hours greater than 8 but not exceeding 10 on any day may be worked subject to:

(i) the employer and employee concerned being guided by relevant

work health and safety provisions;

(ii) suitable roster arrangements being made; and

(iii) proper supervision being provided.

Based on how the Nursery Award defines ordinary hours of work, the below overtime conditions will automatically apply to Full Time, Part Time and Casual employees.

In addition, Part-Time employees are also entitled to overtime for working outside their regular pattern of work.

📜 10.2 At the time of engagement the employer and the part-time employee will agree in writing on a regular pattern of work, specifying at least the hours to be worked each day and which days of the week the employee will work.

For more information on how to manage a Part Time employee's guaranteed hours and recording variations to their regular hours please see here.

Under the Nursery Award Part Time and Casual employees are entitled to a 3 hour minimum engagement period.

📜 10.5 An employer is required to roster a part-time employee for a minimum of 3 consecutive hours on any shift.

📜 11.4 Minimum Engagement

On each occasion a casual employee is required to attend for work, casual employees are entitled to a minimum payment of 3 hours’ work at the appropriate rate.

The 3-hour minimum period will automatically buffer on the timesheet if a shorter period is worked.

As the minimum engagements are applicable per occasion the employee attends work, the minimum engagement can apply more than once per day if there are multiple shifts under the required three hours.

Please see the below example of two shifts from the same day that were under the 3-hour minimum engagement.

📜 20.2 Call-back

(a) An employee recalled to work overtime after leaving the employer’s business premises will be paid for a minimum of 3 hours’ work at the appropriate rate for each time so recalled

This shift tag is available to Full Time, Part Time and Casual employees.

This shift tag is to be used when an employee is recalled to work overtime after leaving the premises. Note: the call-back penalty does not apply where the overtime is continuous with the completion or commencement of ordinary hours.

See below for the application of the call-back shift tag for a Casual employee.

Before the application of the shift tag:

After the application of the shift tag:

📜 13.2 Ordinary hours of work

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

This shift tag is available to Full Time, Part Time and Casual employees.

This shift tag is to be used where the employee has worked outside of the ordinary spread of hours due to working extended trade. The application of this shift tag will result in time worked between 6.00pm and 9.00pm to be paid as ordinary hours instead of overtime that would otherwise apply.

Before the application of the shift tag:

After the application of the shift tag:

If the Extended Trade is consistently on the same day each week in your organisation, there is the ability to configure the Extended Trade in the Nursery Award Managed Template settings. For further information on this please see the Managing Extended Trade section of this article.

When an employee has an agreement with their employer that overtime worked, that otherwise would have been paid for can be accrued as time off instead, they are agreeing to Time Off In Lieu (TOIL).

The Nursery Award Managed Template now contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 20.3:

📜 20.3 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

...

(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

The Overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee that has worked in excess of their rostered hours.

Before the application of a TOIL shift tag:

After the application of a TOIL shift tag:

To apply shift tags on the Timesheets, you must first have Award Tags feature turned on. Turning on this feature will give you the drop down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):

Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet.

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Additional Tags select the appropriate shift tag > click Confirm Changes.

Please see the below example where the TOIL shift tag has been added to the employee profile:

To learn more about creating Shift Tags please see here.

Once you have saved the tags to the employee profile, they will become available to select from the shift tag drop-down in the timesheet:

📜 18.2 All-purpose allowances

Allowances paid for all purposes are included in the rate of pay of an employee who is entitled to the allowance, when calculating any penalties or loadings or payment while they are on annual leave. The following allowance applies for all purposes of this award:

(a) first aid allowance (clause 18.3(a)).

📜18.3 Wage-related allowances

(a) First aid allowance

An employee who has been trained to provide first aid and who is the current holder of appropriate first aid qualifications such as a certificate from the St John Ambulance or similar body must be paid a weekly allowance of $16.55 if appointed by their employer to perform first aid duty.

In order for the First Aid Allowance to automatically apply to an employee's timesheet, you will need to add the First Aid Allowance to the Pay Conditions tab of the employee profile.

If an employee has the First Aid Allowance tag configured on their profile, the First Aid Allowance will automatically apply on an hourly basis in the timesheet.

For example, if an employee receives the First Aid Allowance and works 5 hours of overtime, the First Aid Allowance will apply per the below:

Breakdown of all purpose rate:

The employee has worked 3 hours of overtime at 1.50x and 2 hours at 2.0x.

The First Aid Allowance has applied 8.5 units (3 x 1.5 + 2 x 2.0) of the allowance rate to reach the all purpose rate.

📜18.4 Expense-related allowances

(a) Meal allowance

(i) An employee will be provided with a suitable meal or be paid $15.73 per meal when required to work overtime in excess of 2 hours after their usual ceasing time and without being notified before leaving work on the previous day.

(ii) If the overtime work extends into a second or subsequent meal break, the employee will be provided with another meal or be paid $15.73 per meal.

To add the Meal Allowance to a timesheet, go to the relevant employee's timesheet and click on the blue +Add Allowances button under the start and finish times as shown below:

Click + Add Allowance in the Shift Allowances window and select the manual allowance from the dropdown:

Please note that any applicable automatic allowances will appear in the Shift Allowances window, however they cannot be edited.

Enter the number of units you wish to apply, then press the Save Allowances button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the timesheet:

Repeat this process for each day and instance that a manual allowance is needed.