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MA000033: Nursery Award 2020 Managed Template Summary
MA000033: Nursery Award 2020 Managed Template Summary

This guide will provide a summary of the main award clauses contained in the Nursery Award and their application in Tanda.

Updated over a week ago

Using this guide:

  • The guide demonstrates how Tanda assists to meet the requirements of the award.

  • Highlighted Text beginning with the '๐Ÿ“œ' icon shows the relevant clause in the Award.

  • This guide details the most common sections of the Award. To view the full sections of the Award, refer to the Nursery Award 2020 on the Fair Work Ombudsman website.

  • This guide was last reviewed on 29 Jan 2024.

This guide will cover the following aspects of the Nursery Award Managed Template:

Configuring the Managed Award Template

This section of the guide will take you through the options available for configuring employees under the Nursery Award Managed Template.
โ€‹

Enabling the Award Template

To utilise the Nursery Award Template in your account you will first need to enable the Managed Template in your account. To do this navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

Classification of Staff

To pay an employee under a Managed Template you will need to configure their employee profile with both an Employment Type and a Classification/ Level.

Setting Up Employees

To add an employee's Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Under Industry Award select the Award applicable to the employee, as below:

The Employment Types and Classification/ Levels under the selected Managed Template will then populate via the drop downs for each selection:

Employment Types

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

The Available Employment Tags:

  • Full Time

  • Full Time (10 Hour Shift)

  • Part Time

  • Part Time (10 Hour Shift)

  • Casual

  • Casual (10 Hour Shift)

  • Apprentice

  • Apprentice (10 Hour Shift)

  • Salaried

An employee can be set with a '(10 Hour Shift)' employment type if they have agreed to work up to 10 ordinary hours in a day per clause 13.2(c).

๐Ÿ“œ 13.2 Ordinary hours of work

(c) The ordinary hours of work will not exceed 8 hours on any day, provided that, by arrangement between an employer and an employee, ordinary working hours greater than 8 but not exceeding 10 on any day may be worked...

For more information on how the '(10 Hour Shift)' employment types diverge from the general employment types please see the Automatic Overtime Conditions section section of this article .

If you use autopay for your salaried employees please see the Salaried Staff guide on how to best configure this in Tanda.

Classifications / Levels

A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

General

  • Grade 1A

  • Grade 1B

  • Grade 2

  • Grade 3

  • Grade 4

  • Grade 5

  • Grade 6

Please see the below example of any employee configured to be a Casual paid at the Grade 2 rate:

Apprentices

Each time an apprentice progresses into the next stage of their career you will need to update their employment tag within their profile on Tanda.

This is because Tanda does not automatically increase wages based on qualification completion. This information is external from Tanda.

Please see the below list of the different apprentice classifications available in the Nursery Award Managed Template:

  • 1st Year Apprenticeship Commenced After January 1 2014 Completed Year 12

  • 2nd Year Apprenticeship Commenced After January 1 2014 Completed Year 12

  • 3rd Year Apprenticeship Commenced After January 1 2014 Completed Year 12

  • 4th Year Apprenticeship Commenced After January 1 2014 Completed Year 12
    โ€‹

  • 1st Year Apprenticeship Commenced After January 1 2014 NOT Completed Year 12

  • 2nd Year Apprenticeship Commenced After January 1 2014 NOT Completed Year 12

  • 3rd Year Apprenticeship Commenced After January 1 2014 NOT Completed Year 12

  • 4th Year Apprenticeship Commenced After January 1 2014 NOT Completed Year 12
    โ€‹

  • 1st Year Apprenticeship Commenced Before January 1 2014

  • 2nd 1st Year Apprenticeship Commenced Before January 1 2014

  • 3rd 1st Year Apprenticeship Commenced Before January 1 2014

  • 4th 1st Year Apprenticeship Commenced Before January 1 2014

Trainees

The majority of trainee base rates are inferred from Schedule E in the Miscellaneous Award. Trainees then generally get their other entitlements such as penalty rates, overtime and allowances from the modern award that covers them.

๐Ÿ“œ 15.6 National training wage

(a) Schedule E to the Miscellaneous Award 2020 sets out minimum wage rates and conditions for employees undertaking traineeships.

The Miscellaneous Award is available as a Tanda Managed Template. It encompasses the trainee rates as outlined within the Award and can be added to the award application section of your Tanda account.

Alternatively, you can add a custom hourly rate to the employee profile of the trainee and keep them classified under the RIA Manage Template if this better suits the conditions of their employment.

To pay a custom rate when using an Award Template see Paying Above Award.

Part Time Employee Set Up

The Nursery Award outlines that Part Time employees are to have an agreed regular pattern of work upon engagement per clause 10.2. This agreed regular pattern of work can be configured and managed in Tanda. Please see below for further details:

๐Ÿ“œ 10 Part Time Employees

10.1 A Part Time employee:

(a) is engaged to work less than 38 hours

(b) receives, on a pro rata basis, equivalent pay and conditions to those of full-time employees who do the same kind of work.

๐Ÿ“œ 10.2 Setting guaranteed hours and availability

At the time of engagement the employee and the Part Time employee will agree in writing on a regular pattern of work, specifying at least the hours to be worked each day and which days of the week the employee will work.

Regular Hours of Work

Clause 10.2 can be managed via the Regular Hours of Work tab in the employee profile.

To record a Part Time employee's regular pattern of work in Tanda navigate to Workforce > Staff > (Employee Name) > Pay Conditions & Regular Hours > select Make a Change > Edit regular hours.

Enter the applicable hours in the below fields including start and finish times, meal breaks and teams the employee will work their regular hours in.

In addition, if you enter the total contracted hours into the Minimum Base Hours field you can then receive roster warnings when an employee has not been rostered for their total contracted hours.

Once all the relevant contracted hours have been entered select 'Done' and 'Save Contract Changes'.

If a Part Time employee then works outside the regular pattern of work, overtime rates will automatically apply in the employee's timesheet.

For example, please see the below employee with a regular pattern of work totalling 20 hours per week:

When this employee works beyond their regular hours on Tuesday overtime rates apply automatically:

To prevent accidental variations from occurring, Tanda uses roster validations to flag variations to employees' regular hours of work.

To ensure the validations work correctly, you will need to turn on the PPT Settings in the Nursery Award Managed Template.

Navigate to the Award Template through Time & Attendance > Compliance > select Manage next to Nursery. Then open up the PPT Settings.

The settings should be configured as below:

Note: Ensure you set them to apply specifically to the Part Time employment tags.

Once these settings have been enabled, managers will be notified on the roster if a shift differs from the regular hours of work.

When View is selected, managers will be able to see what the agreed regular hours are:

Variation to Regular Hours of Work

๐Ÿ“œ10.3 Changes in hours may only be made by agreement between the employer and employee. Any agreed variation to the regular pattern of work will be recorded in writing.

An agreed variation to a Part Time employee's regular pattern of work under clause 10.3 can be recorded in Tanda.

A record of the agreement, including the time it was agreed to, can be captured in either of the below ways:

  • On the Tanda mobile app if the variation is known prior to the shift commencing; OR

  • On the employee time clock app when the variation is not yet agreed to prior to commencing the shift.

To use this feature please see Have employees mutually agree to variations from their contract hours which is an article that details how the shift acceptance feature can be enabled.

Once this feature has been enabled, a record of an agreement to vary the regular hours will be visible against the employee profile and on timesheets.

The shift tag that is available in the Nursery Award Managed Template that can be used to configure acceptance to a change to the agreed regular pattern of work is 'Accepted Shift Variation'.

To utilise this tag firstly save it to the profiles of the applicable employees by navigating to Workforce > Staff > (Employee Name) > Payroll > under Additional Tags search for Accepted Shift Variation shift tag and save it to the employee profile.

Then this tag can be used in the configuration of a shift question as detailed here.

Alternatively, the shift tag can be applied to the timesheet using the 'Select Tag' drop-down field:

Before the application of the shift tag:

After the application of the shift tag:

The above is also how the shift tag will display in the timesheet if the tag is used in the configuration of a regular hours variation shift question.

If you need to update your settings in order to see the 'Select Tag' drop down field please see Setting Up and Using Shift Tags section of this guide.

Casual Employee Set Up

Casual Loading

๐Ÿ“œ 11.2 Casual Loading

(a) For each ordinary hour worked, a casual employee must be paid at least:

(i) the ordinary hourly rate for the classification in which they are employed; and

(ii) a loading of 25% of the ordinary hourly rate.

Casual loading in Tanda is applied using the multiplier method.

In the Tanda Employee Profile, the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and where applicable, penalty rates are expressed with the additional casual loading amount:

Casual Conversion Dashboard

Australia's National Employment Standards provide a casual employee with a pathway to become a permanent employee. This pathway is known as 'casual conversion'.

Casual Conversion is referenced under the Nursery Award:

๐Ÿ“œ 11.6 Offers and requests for casual conversion

Offers and requests for conversion from casual employment to full-time or part-time employment are provided for in the NES.

Tanda has a Casual Conversion Dashboard which can be used to identify casual employees that may be suitable for conversion to a permanent employment type.

For further information on casual conversion, see the Fair Work Ombudsman resource 'becoming a permanent employee' or Tandaโ€™s summary here.

Paying Above Award

If employees are paid a base rate higher than the Award rate, enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

Higher Duties

Under the Nursery Award, the employer is required to pay an employee who performs duties of a higher classification at the higher classification rate.

๐Ÿ“œ 15.3 Higher Duties

(a) An employee engaged for more than 2 hours during one day on duties carrying a higher minimum rate than their ordinary classification must be paid the higher minimum rate for that day or shift.

(b) An employee engaged for 2 hours or less during one day on duties carrying a higher minimum rate than their ordinary classification must be paid the higher minimum rate for the actual time worked at the higher level.

There are two options for configuring and applying higher duties in Tanda:

  1. Automatically based on the team that a shift is worked in. This is achieved using associated tags.

  2. Manually by allocating the higher duties tag on a timesheet.

To learn how to set up higher duties for the Nursery Award please see Automatically Pay Employees a Higher Rate When Working in Another Team.

Managing Junior Employees

๐Ÿ“œ 15.2 Junior rates

Junior employees must be paid the following percentage of the appropriate adult rate in clause 15โ€”Minimum rates:

When setting up the employee's profile please ensure their date of birth has correctly been entered. Tanda will automatically use this age and apply the correct rate.

For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for that classification. Please see below:

When a Junior employee has a birthday resulting in a change to their hourly rate, the rate in Tanda will automatically update on the birth date.

Rostering

Accessibility of the Roster

To ensure rosters are as accessible as practical, rosters can be published to the below options:

  • SMS

  • Email

  • Mobile app

  • Online by logging in at my.tanda.co

Changes to the Roster

๐Ÿ“œ 10.8 Rosters

(a) A part-time employeeโ€™s roster, but not the agreed number of hours, may be altered by the giving of notice in writing of 7 days or in the case of an emergency, 48 hours, by the employer to the employee.

(b) The rostered hours of part-time employees may be altered at any time by mutual agreement between the employer and the employee.

(c) Rosters will not be changed except as provided in clause 10.8(a) from week to week, or fortnight to fortnight, nor will they be changed to avoid any award entitlements.

In Tanda, the shift acknowledgement feature can be used as a record that confirms an employee's agreement to a change.

For more information please see Allow employees to acknowledge their worked hours.

For more information on rostering in Tanda please see the article collection for Rostering.

Managing Breaks

Under the Nursery Award, employees are entitled to both unpaid meal breaks and paid rest breaks per clause 14.1:

๐Ÿ“œ 14. Breaks

14.1 Meal breaks

(a) An unpaid meal break of not less than 30 minutes and not more than one hour will be allowed each day, to be taken no later than 5 hours after commencing ordinary hours of work. Where there is mutual agreement between employer and the individual employee, the meal break may be taken as agreed.

(b) All work performed on the instruction of the employer during a meal break will be paid for at the rate of 200% of the ordinary hourly rate. Payment will continue until the employee is released for a meal break of not less than 30 minutes.

14.2 Paid rest breaks

(a) Employees will be allowed a paid rest break of 10 minutes each day.

(b) Where agreement is reached between the employer and employee for additional rest breaks, such rest breaks will be unpaid and in addition to the employeeโ€™s ordinary hours of work.

Break Template

There is a break template available as part of the Nursery Managed Award Template that can be used to roster the above breaks and manage the missed meal break penalty.

To view the break template navigate to Time & Attendance > Compliance > click Manage against the Nursery award template > view the breaks under Breaks for Nursery (MA000033):

To edit the break template click Edit in the Breaks for Nursery (MA000033) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.


Timesheets

Once an employee has clocked in and out of the Tanda app, this clocked time will be converted into a timesheet.

The time worked will be interpreted in Tanda based on the employee's Employment Type and Classification/ Level as configured in the Pay Conditions tab.

General Information

An example of an interpreted in a timesheet can be seen below.

The example employee has been configured as a Casual paid at the Grade 2 base hourly rate. The employee has only worked ordinary hours during the period:

For a general overview of timesheets in Tanda see Getting Started: Timesheets.


Penalty Rates and Overtime

Automatic penalty rates and overtime will also populate in the timesheet for hours worked based on the configuration of the employee in Tanda.

An example of this is a casual employee working on a weekday vs Saturday.

In the below example, you can see different multipliers automatically applying based on the day of the week:

More examples of the automatic penalties and overtime conditions under the Nursery Award Managed Template are detailed below.

Automatic Penalty Periods

The penalties automated in Tanda are outlined below.

Weekends and Public Holidays

๐Ÿ“œ 13.2 Ordinary hours of work

(b) The ordinary hours of work may be worked between the hours of 6.00am and 6.00pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00am and 9.00pm on one day per week between Monday and Friday.

๐Ÿ“œ 21. Penalty Rates

21.1 The rate of pay for ordinary hours worked on a Saturday will be at the rate of 125% of the ordinary hourly rate.

21.2 The rate of pay for ordinary hours worked on a Sunday will be at the rate of 200% of the ordinary hourly rate.

21.4 Payment for working on public holidays

(a) All worked performed on public holidays will be paid for at the rate of 250% of the ordinary hourly rate

The above describes how penalty rates are applied for Full Time, Part Time and Casual employees under the Nursery Award.

The ordinary hours span continues to apply on weekends and public holidays.

Tanda will automatically apply the weekend and public holiday penalties to the timesheet when they are applicable.

Please see the below timesheet examples to see how penalties for working Saturday, Sunday and Public Holidays apply in the timesheet.

The Public Holidays for an employee are determined by account and default payroll team settings. For further details on these please see the Configure public holiday dates guide.

Automatic Overtime Conditions

๐Ÿ“œ 20.1 Payment for working overtime

The rate of pay for overtime will be:

๐Ÿ“œ 21.3 All time worked outside the ordinary hours of work will be overtime and paid in accordance with clause 20โ€”Overtime.

The ordinary hours of work for the Nursery Award are defined in clause 13.2.

๐Ÿ“œ13.2 Ordinary hours of work

(a) The ordinary hours of work for full-time employees are an average of 38 per week but not exceeding 152 hours in 28 days.

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

(c) The ordinary hours of work will not exceed 8 hours on any day, provided that, by arrangement between an employer and an employee, ordinary working hours greater than 8 but not exceeding 10 on any day may be worked subject to:

(i) the employer and employee concerned being guided by relevant

work health and safety provisions;

(ii) suitable roster arrangements being made; and

(iii) proper supervision being provided.

Based on how the Nursery Award defines ordinary hours of work, the below overtime conditions will automatically apply to Full Time, Part Time and Casual employees.

Outside the Spread of Ordinary Hours

๐Ÿ“œ13.2 Ordinary hours of work

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

Any hours worked outside of 6am-6pm will incur overtime penalties.

Timesheet example of outside of ordinary hours overtime applying:

Automation of the ordinary hours span has also been configured to apply on Public Holidays. This means that hours worked on a Public Holiday can be accurately counted as "ordinary hours" or "non-ordinary hours" depending on the times worked.

For example, please see overtime applying when an employee worked outside the ordinary hours span on a Public Holiday:

The ordinary hours span is fixed to 6.00am - 6.00pm every day, with the exception of one extended trade day per week, where the ordinary hours may be worked until 9pm. Please see below for more information on managing Extended Trade in the Nursery Award Managed Template.

Managing Extended Trade

Per clause 13.2(b), on one day per week, the ordinary hours may be worked between 6.00am and 9.00pm Monday to Friday. This is otherwise known as an Extended Trade.

If the Extended Trade is consistently on the same day each week, this can be managed through the Nursery Award Managed Template.

To make this change, navigate to Compliance > Award Template > next to the Nursery Award select Manage:

Then navigate to Ordinary Business Hours > Edit:

Then edit the one elected day to reflect the hours of the extended trade > Save.

On this day the ordinary hours will now be between 6.00am and 9.00pm. Daily overtime rules will then apply after 9.00pm. On all other days, the span will continue to be 6.00am-6.00pm.

If the Extended Trade varies from week to week in your organisation there is the option to elect the Extended Trade on an ad hoc basis via the shift tag. Please see the Extended Trade section of this article for more information.

5+ Days Worked in a Week

๐Ÿ“œ 13.2 Ordinary hours of work

(b) The ordinary hours of work may be worked between the hours of 6.00am and 6.00pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00am and 9.00pm on one day per week between Monday and Friday.

Ordinary hours may be worked on any 5 days of the week.

If the employee works ordinary hours on more than 5 days in a week, the 6th and 7th days will incur overtime. If the employee does not work ordinary hours on the 6th or 7th day as they are already in overtime (ie. Over fixed hours for the period), this condition will not apply.

Overtime for working 5+ Days in a Week will reset at the start of a new week. The beginning of the week will vary depending on what day the timesheet/rostering period starts on.

Please see the timesheet example below:

Casual employee working ordinary hours on more than 5 days in a week. The 6th & 7th day worked are triggering 5+ Days Worked overtime.

Over Fixed Hours of the Period

๐Ÿ“œ13.2 Ordinary hours of work

(a) The ordinary hours of work for full-time employees are an average of 38 per week but not exceeding 152 hours in 28 days.

Any hours worked in excess of an average of 38 hours per week will incur overtime.

Timesheet example of employee exceeding 38 hours per week. Overtime applies to all hours in excess for the period.

This example is based on weekly averaging. There is the ability to configure the averaging periods to your standard business practice (ie: weekly, fortnightly or monthly). For further details on how to set up the overtime averaging period in your account please see Overtime Averaging.

8+ Hours in a Day or 10+ Hours by Agreement

๐Ÿ“œ13.2 Ordinary hours of work

(c) The ordinary hours of work will not exceed 8 hours on any day, provided that, by arrangement between an employer and an employee, ordinary working hours greater than 8 but not exceeding 10 on any day may be worked subject to:

(i) the employer and employee concerned being guided by relevant

work

health and safety provisions;

(ii) suitable roster arrangements being made; and

(iii) proper supervision being provided.

Employees may work up to 8 hours in a day before they incur overtime. Per clause 13.2(c), an employee may agree to work up to 10 hours in a day before incurring overtime.

Timesheet example - 10 Hour Shift for a Full Time employee:

Timesheet example - 10 Hour Shift for a Full Time (10 Hour Shift) employee:

In addition, Part-Time employees are also entitled to overtime for working outside their regular pattern of work.

๐Ÿ“œ 10.2 At the time of engagement the employer and the part-time employee will agree in writing on a regular pattern of work, specifying at least the hours to be worked each day and which days of the week the employee will work.

For more information on how to manage a Part Time employee's guaranteed hours and recording variations to their regular hours please see here.

Missed Meal Breaks

The missed meal break penalty per clause 14.1(b) has been automated in Tanda.

๐Ÿ“œ 14.1 Meal Breaks

(b) All work performed on the instruction of the employer during a meal break will be paid for at the rate of 200% of the ordinary hourly rate. Payment will continue until the employee is released for a meal break of not less than 30 minutes.

The penalty is configured based on the unpaid meal break entitlements set out under clause 14.1(a). This means the penalty will apply if:

  • A meal break is taken after the 5th hour of work; or

  • A meal break is not taken at all.

The missed meal break penalty will automatically apply to the timesheet. Examples of the application of this penalty are set out below:

The missed meal break penalty applying when the required break is not taken on a weekday:

The missed meal break penalty applying when the required break is taken late on a Saturday:

Minimum Engagements

Under the Nursery Award Part Time and Casual employees are entitled to a 3 hour minimum engagement period.

๐Ÿ“œ 10.5 An employer is required to roster a part-time employee for a minimum of 3 consecutive hours on any shift.

๐Ÿ“œ 11.4 Minimum Engagement

On each occasion a casual employee is required to attend for work, casual employees are entitled to a minimum payment of 3 hoursโ€™ work at the appropriate rate.

The 3-hour minimum period will automatically buffer on the timesheet if a shorter period is worked.

As the minimum engagements are applicable per occasion the employee attends work, the minimum engagement can apply more than once per day if there are multiple shifts under the required three hours.

Please see the below example of two shifts from the same day that were under the 3-hour minimum engagement.

Award Template Tags

In Tanda, award tags are applied to a timesheet in order to apply a manual overtime rule or override an automatic overtime rule.

List of Award Tags

Under the Nursery Award Managed Template the available shift tags are:
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Call-Back

๐Ÿ“œ 20.2 Call-back

(a) An employee recalled to work overtime after leaving the employerโ€™s business premises will be paid for a minimum of 3 hoursโ€™ work at the appropriate rate for each time so recalled

This shift tag is available to Full Time, Part Time and Casual employees.

This shift tag is to be used when an employee is recalled to work overtime after leaving the premises. Note: the call-back penalty does not apply where the overtime is continuous with the completion or commencement of ordinary hours.

See below for the application of the call-back shift tag for a Casual employee.

Before the application of the shift tag:

After the application of the shift tag:

Extended Trade

๐Ÿ“œ 13.2 Ordinary hours of work

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

This shift tag is available to Full Time, Part Time and Casual employees.

This shift tag is to be used where the employee has worked outside of the ordinary spread of hours due to working extended trade. The application of this shift tag will result in time worked between 6.00pm and 9.00pm to be paid as ordinary hours instead of overtime that would otherwise apply.

Before the application of the shift tag:

After the application of the shift tag:

If the Extended Trade is consistently on the same day each week in your organisation, there is the ability to configure the Extended Trade in the Nursery Award Managed Template settings. For further information on this please see the Managing Extended Trade section of this article.

Time Off In Lieu (TOIL)

When an employee has an agreement with their employer that overtime worked, that otherwise would have been paid for can be accrued as time off instead, they are agreeing to Time Off In Lieu (TOIL).

The Nursery Award Managed Template now contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 20.3:

๐Ÿ“œ 20.3 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

...

(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

The Overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee that has worked in excess of their rostered hours.

Before the application of a TOIL shift tag:

After the application of a TOIL shift tag:

Getting Set Up to Use Shift Tags

To utilise the above shift tags you will need to set up your account to use shift tags.

Turning on the Setting

To apply shift tags on the Timesheets, you must first have Award Tags feature turned on. Turning on this feature will give you the drop down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):

Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet.

Adding Shift Tags to Employee Profiles

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make a Change > under Additional Tags select the appropriate shift tag > click Save Contract Changes.

Please See the below example where the Call-Back shift tag has been added to the employee profile:

To learn more about creating Shift Tags please see here.

Allowances

Allowances under the Nursery Award have been built into the Tanda Managed Template. These are divided into two types of allowances - Automatic Allowances and Manual Allowances.

Automatic Allowances

An automatic allowance will apply to the timesheet without any manual application. In the Nursery Award Managed Template, the First Aid allowance has been automated.

First Aid Allowance (clause 18.3(a))

๐Ÿ“œ18.3 Wage-related allowances

(a) First aid allowance

An employee who has been trained to provide first aid and who is the current holder of appropriate first aid qualifications such as a certificate from the St John Ambulance or similar body must be paid a weekly allowance of $16.55 if appointed by their employer to perform first aid duty.

In order for the First Aid Allowance to automatically apply to an employee's timesheet, you will need to add the 'First Aid Allowance' to the Pay Conditions tab of the employee profile.

To add the allowance tag to the employee's profile navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > under Allowances/ Penalties search for the relevant allowance tag:

Then click Save Contract Changes.

The allowance will then automatically apply to the employee's timesheet for every hour worked up to 38 hours per week.

Manual Allowances

Some allowances will not apply unless specifically added to the timesheet.

these allowances are set up to be manual in Tanda as it is not predictable when these allowances would be applicable. The Meal Allowance has been configured as a manual allowance in the Nursery Award Managed Template.

Meal Allowance (clause 18.4(a))

๐Ÿ“œ18.4 Expense-related allowances

(a) Meal allowance

(i) An employee will be provided with a suitable meal or be paid $15.73 per meal when required to work overtime in excess of 2 hours after their usual ceasing time and without being notified before leaving work on the previous day.

(ii) If the overtime work extends into a second or subsequent meal break, the employee will be provided with another meal or be paid $15.73 per meal.

To add the Meal Allowance to a timesheet, go to the relevant employee's timesheet and click on the blue +Add Allowances button under the start and finish times as shown below:

Click + Add Allowance in the Shift Allowances window and select the manual allowance from the dropdown:

Please note that any applicable automatic allowances will appear in the Shift Allowances window, however they cannot be edited.

Enter the number of units you wish to apply, then press the Save Allowances button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the timesheet:

Repeat this process for each day and instance that a manual allowance is needed.

For further details on utilising allowances and shift tags please see Applying Allowances and Shift Tags to Timesheets.

Further Information

If you have any questions regarding the above including how to implement the Nursery Award Managed Template, please contact our support team via live chat or email (support@tanda.co).

For further information on this Award please see the Nursery Award 2020.

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