This feature is useful if you want to allow employees to acknowledge their worked hours and request changes to their timesheet. These employee comments will be flagged with their direct manager for consideration.

Note: Employee timesheet approval is not required to export timesheets. Employees will only be able to approve timesheets once their manager has approved their hours.

This help guide covers

An Admin profile can enable this feature through Settings > Timesheet settings. The feature applies based on classification tags in staff profiles - Scroll and click on the relevant tags or click the All tags option at the top of the list.

Note: A classification tag must be selected for the feature to be enabled.

As an administrator, you have access to reports that can help you find any timesheets that have not been acknowledged, or have an amendment request.

These reports will be available automatically when the feature is enabled and a classification tag is assigned. View these reports under Reports > Anomaly Detection.

Otherwise, the reports can also be enabled through Reports > BI Reporting > Add Built-in Report and select the Timesheet Amendment Request report, and the Timesheets Requiring Employee Approval.

Note: if you are an administrator of a partner account, these reports are under the "Compliance Report" tab.

The acceptance status filter on your weekly, fortnightly, or monthly timesheets can be used to highlight any timesheets that have had changes requested or are not yet signed

Once the manager has approved an employees worked hours, the employee will be able to approve timesheets in the mobile app.

When approving their timesheet, staff will be prompted to check that:

Checking 'Don't show me this confirmation screen again' will allow employees to quickly approve all future timesheets from the timesheet summary page.

If an employee requests changes, they will be asked to leave a comment. This will be added as a timesheet comment for managers to review. Managers will receive an email when an employee requests a change to their timesheet.

These timesheet change requests can be viewed on the desktop.

Do employees have to approve individual shifts?

Employees will be signing off on their entire timesheet for the payroll period.

What happens when a manager makes an update to a timesheet that an employee has approved?

The 'Approve Timesheet' button will reappear in the mobile app, prompting employees to re-approve the latest timesheet update.

Are employees prompted to approve their timesheets?

When a manager approves all shifts on their timesheet, a push notification will be sent to the employee to prompt them to accept their worked hours. If they approve a timesheet or request changes, and then a manager changes the timesheet and re-approves, they'll be sent a new notification to review the timesheet again.