To utilise the Nursery Award Template in your account you will first need to enable the Managed Template in your account. To do this navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To add an employee's Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Under Industry Award select the Award applicable to the employee, as below:

The Employment Types and Classification/ Levels under the selected Managed Template will then populate via the drop downs for each selection:

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

An employee can be set with a '(10 Hour Shift)' employment type if they have agreed to work up to 10 ordinary hours in a day per clause 13.2(c).

📜 13.2 Ordinary hours of work

(c) The ordinary hours of work will not exceed 8 hours on any day, provided that, by arrangement between an employer and an employee, ordinary working hours greater than 8 but not exceeding 10 on any day may be worked...

For more information on how the '(10 Hour Shift)' employment types diverge from the general employment types please see the Automatic Overtime Conditions section section of this article .

If you use autopay for your salaried employees please see the Salaried Staff guide on how to best configure this in Tanda.

A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

Clause 10.2 can be managed via the Regular Hours of Work tab in the employee profile.

To record a Part Time employee's regular pattern of work in Tanda navigate to Workforce > Staff > (Employee Name) > Pay Conditions & Regular Hours > select Make a Change > Edit regular hours.

Enter the applicable hours in the below fields including start and finish times, meal breaks and teams the employee will work their regular hours in.

In addition, if you enter the total contracted hours into the Minimum Base Hours field you can then receive roster warnings when an employee has not been rostered for their total contracted hours.

Once all the relevant contracted hours have been entered select 'Done' and 'Save Contract Changes'.

If a Part Time employee then works outside the regular pattern of work, overtime rates will automatically apply in the employee's timesheet.

For example, please see the below employee with a regular pattern of work totalling 20 hours per week:

When this employee works beyond their regular hours on Tuesday overtime rates apply automatically:

To prevent accidental variations from occurring, Tanda uses roster validations to flag variations to employees' regular hours of work.

To ensure the validations work correctly, you will need to turn on the PPT Settings in the Nursery Award Managed Template.

Navigate to the Award Template through Time & Attendance > Compliance > select Manage next to Nursery. Then open up the PPT Settings.

The settings should be configured as below:

Note: Ensure you set them to apply specifically to the Part Time employment tags.

Once these settings have been enabled, managers will be notified on the roster if a shift differs from the regular hours of work.

When View is selected, managers will be able to see what the agreed regular hours are:

📜10.3 Changes in hours may only be made by agreement between the employer and employee. Any agreed variation to the regular pattern of work will be recorded in writing.

An agreed variation to a Part Time employee's regular pattern of work under clause 10.3 can be recorded in Tanda.

A record of the agreement, including the time it was agreed to, can be captured in either of the below ways:

To use this feature please see Have employees mutually agree to variations from their contract hours which is an article that details how the shift acceptance feature can be enabled.

Once this feature has been enabled, a record of an agreement to vary the regular hours will be visible against the employee profile and on timesheets.

The shift tag that is available in the Nursery Award Managed Template that can be used to configure acceptance to a change to the agreed regular pattern of work is 'Accepted Shift Variation'.

To utilise this tag firstly save it to the profiles of the applicable employees by navigating to Workforce > Staff > (Employee Name) > Payroll > under Additional Tags search for Accepted Shift Variation shift tag and save it to the employee profile.

Then this tag can be used in the configuration of a shift question as detailed here.

Alternatively, the shift tag can be applied to the timesheet using the 'Select Tag' drop-down field:

Before the application of the shift tag:

After the application of the shift tag:

The above is also how the shift tag will display in the timesheet if the tag is used in the configuration of a regular hours variation shift question.

If you need to update your settings in order to see the 'Select Tag' drop down field please see Setting Up and Using Shift Tags section of this guide.

📜 11.2 Casual Loading

(a) For each ordinary hour worked, a casual employee must be paid at least:

(i) the ordinary hourly rate for the classification in which they are employed; and

(ii) a loading of 25% of the ordinary hourly rate.

Casual loading in Tanda is applied using the multiplier method.

In the Tanda Employee Profile, the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and where applicable, penalty rates are expressed with the additional casual loading amount:

Australia's National Employment Standards provide a casual employee with a pathway to become a permanent employee. This pathway is known as 'casual conversion'.

Casual Conversion is referenced under the Nursery Award:

📜 11.6 Offers and requests for casual conversion

Offers and requests for conversion from casual employment to full-time or part-time employment are provided for in the NES.

Tanda has a Casual Conversion Dashboard which can be used to identify casual employees that may be suitable for conversion to a permanent employment type.

For further information on casual conversion, see the Fair Work Ombudsman resource 'becoming a permanent employee' or Tanda’s summary here.

To ensure rosters are as accessible as practical, rosters can be published to the below options:

📜 10.8 Rosters

(a) A part-time employee’s roster, but not the agreed number of hours, may be altered by the giving of notice in writing of 7 days or in the case of an emergency, 48 hours, by the employer to the employee.

(b) The rostered hours of part-time employees may be altered at any time by mutual agreement between the employer and the employee.

(c) Rosters will not be changed except as provided in clause 10.8(a) from week to week, or fortnight to fortnight, nor will they be changed to avoid any award entitlements.

In Tanda, the shift acknowledgement feature can be used as a record that confirms an employee's agreement to a change.

For more information please see Allow employees to acknowledge their worked hours.

For more information on rostering in Tanda please see the article collection for Rostering.

There is a break template available as part of the Nursery Managed Award Template that can be used to roster the above breaks and manage the missed meal break penalty.

To view the break template navigate to Time & Attendance > Compliance > click Manage against the Nursery award template > view the breaks under Breaks for Nursery (MA000033):

To edit the break template click Edit in the Breaks for Nursery (MA000033) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

The penalties automated in Tanda are outlined below.

📜 20.1 Payment for working overtime

The rate of pay for overtime will be:

📜 21.3 All time worked outside the ordinary hours of work will be overtime and paid in accordance with clause 20—Overtime.

The ordinary hours of work for the Nursery Award are defined in clause 13.2.

📜13.2 Ordinary hours of work

(a) The ordinary hours of work for full-time employees are an average of 38 per week but not exceeding 152 hours in 28 days.

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

(c) The ordinary hours of work will not exceed 8 hours on any day, provided that, by arrangement between an employer and an employee, ordinary working hours greater than 8 but not exceeding 10 on any day may be worked subject to:

(i) the employer and employee concerned being guided by relevant

work health and safety provisions;

(ii) suitable roster arrangements being made; and

(iii) proper supervision being provided.

Based on how the Nursery Award defines ordinary hours of work, the below overtime conditions will automatically apply to Full Time, Part Time and Casual employees.

In addition, Part-Time employees are also entitled to overtime for working outside their regular pattern of work.

📜 10.2 At the time of engagement the employer and the part-time employee will agree in writing on a regular pattern of work, specifying at least the hours to be worked each day and which days of the week the employee will work.

For more information on how to manage a Part Time employee's guaranteed hours and recording variations to their regular hours please see here.

The missed meal break penalty per clause 14.1(b) has been automated in Tanda.

📜 14.1 Meal Breaks

(b) All work performed on the instruction of the employer during a meal break will be paid for at the rate of 200% of the ordinary hourly rate. Payment will continue until the employee is released for a meal break of not less than 30 minutes.

The penalty is configured based on the unpaid meal break entitlements set out under clause 14.1(a). This means the penalty will apply if:

The missed meal break penalty will automatically apply to the timesheet. Examples of the application of this penalty are set out below:

The missed meal break penalty applying when the required break is not taken on a weekday:

The missed meal break penalty applying when the required break is taken late on a Saturday:

Under the Nursery Award Part Time and Casual employees are entitled to a 3 hour minimum engagement period.

📜 10.5 An employer is required to roster a part-time employee for a minimum of 3 consecutive hours on any shift.

📜 11.4 Minimum Engagement

On each occasion a casual employee is required to attend for work, casual employees are entitled to a minimum payment of 3 hours’ work at the appropriate rate.

The 3-hour minimum period will automatically buffer on the timesheet if a shorter period is worked.

As the minimum engagements are applicable per occasion the employee attends work, the minimum engagement can apply more than once per day if there are multiple shifts under the required three hours.

Please see the below example of two shifts from the same day that were under the 3-hour minimum engagement.

📜 20.2 Call-back

(a) An employee recalled to work overtime after leaving the employer’s business premises will be paid for a minimum of 3 hours’ work at the appropriate rate for each time so recalled

This shift tag is available to Full Time, Part Time and Casual employees.

This shift tag is to be used when an employee is recalled to work overtime after leaving the premises. Note: the call-back penalty does not apply where the overtime is continuous with the completion or commencement of ordinary hours.

See below for the application of the call-back shift tag for a Casual employee.

Before the application of the shift tag:

After the application of the shift tag:

📜 13.2 Ordinary hours of work

(b) The ordinary hours of work may be worked between the hours of 6.00 am and 6.00 pm on any 5 out of 7 days. Provided that the ordinary hours of work may be worked between 6.00 am and 9.00 pm on one day per week between Monday and Friday.

This shift tag is available to Full Time, Part Time and Casual employees.

This shift tag is to be used where the employee has worked outside of the ordinary spread of hours due to working extended trade. The application of this shift tag will result in time worked between 6.00pm and 9.00pm to be paid as ordinary hours instead of overtime that would otherwise apply.

Before the application of the shift tag:

After the application of the shift tag:

If the Extended Trade is consistently on the same day each week in your organisation, there is the ability to configure the Extended Trade in the Nursery Award Managed Template settings. For further information on this please see the Managing Extended Trade section of this article.

When an employee has an agreement with their employer that overtime worked, that otherwise would have been paid for can be accrued as time off instead, they are agreeing to Time Off In Lieu (TOIL).

The Nursery Award Managed Template now contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 20.3:

📜 20.3 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

...

(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

The Overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee that has worked in excess of their rostered hours.

Before the application of a TOIL shift tag:

After the application of a TOIL shift tag:

To apply shift tags on the Timesheets, you must first have Award Tags feature turned on. Turning on this feature will give you the drop down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):

Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet.

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make a Change > under Additional Tags select the appropriate shift tag > click Save Contract Changes.

Please See the below example where the Call-Back shift tag has been added to the employee profile:

To learn more about creating Shift Tags please see here.

📜18.3 Wage-related allowances

(a) First aid allowance

An employee who has been trained to provide first aid and who is the current holder of appropriate first aid qualifications such as a certificate from the St John Ambulance or similar body must be paid a weekly allowance of $16.55 if appointed by their employer to perform first aid duty.

In order for the First Aid Allowance to automatically apply to an employee's timesheet, you will need to add the 'First Aid Allowance' to the Pay Conditions tab of the employee profile.

To add the allowance tag to the employee's profile navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > under Allowances/ Penalties search for the relevant allowance tag:

Then click Save Contract Changes.

The allowance will then automatically apply to the employee's timesheet for every hour worked up to 38 hours per week.

📜18.4 Expense-related allowances

(a) Meal allowance

(i) An employee will be provided with a suitable meal or be paid $15.73 per meal when required to work overtime in excess of 2 hours after their usual ceasing time and without being notified before leaving work on the previous day.

(ii) If the overtime work extends into a second or subsequent meal break, the employee will be provided with another meal or be paid $15.73 per meal.

To add the Meal Allowance to a timesheet, go to the relevant employee's timesheet and click on the blue +Add Allowances button under the start and finish times as shown below:

Click + Add Allowance in the Shift Allowances window and select the manual allowance from the dropdown:

Please note that any applicable automatic allowances will appear in the Shift Allowances window, however they cannot be edited.

Enter the number of units you wish to apply, then press the Save Allowances button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the timesheet:

Repeat this process for each day and instance that a manual allowance is needed.