This article is relevant if your modern award requires you to pay permanent part-time employees for working beyond their regular pattern of work (contract hours).
Configure employees regular pattern of work (contract hours)
Employee regular hours of work can be configured on their profile in Tanda.
Rostering employees with contract hours
Rosters can be automatically created for employees with contract hours. Missing contract hours will appear red on the roster.
Managers will be able to view what that employee's regular hours are and if there are any variations.
Mutual agreement of variations to regular hours via shift acceptance
To enable Shift Acceptance, head to https://my.tanda.co/ppt_settings. The feature can be enabled for staff on a specific award with a specific award tag. (i.e 'Part Time')
Once enabled, employees will be able to accept variations from their contract hours via email or Tanda's mobile app.
Where no shift is published on a day an employee is contracted for, an empty shift will be created for the employee to accept or decline.
Overtime for working beyond contract hours
If your award requires staff to be paid for working beyond their contract hours, you may notice overtime applying to hours worked in these circumstances.
If the variation is rostered, and the employee accepts the changes, regular hours will be updated for the day, and overtime for working outside of the contract will no longer be applied.
Shift questions can also be used to ask employees when they clock out if they accept any hours worked beyond their contract. This question can be set so that a 'Yes' response applies a shift tag to the worked shift. Depending on your specific award, this tag may allow for the override of the outside of contract overtime. Note: Check which tag is applicable to your specific award template.
Reporting on Mutual Agreement
To view in the roster:
Go to Current Roster
Click on Tools on the left hand side
Click on Shift Acceptance
To view on the employee profile:
Go to Workforce
Click on an employee's name to take you to their profile
Click on Rosters on the left hand side menu
Managers will receive an email once a day each morning for each location they manage about what shifts have been accepted or not accepted.