Generally, there is no need to export timesheets for salaried staff as most payroll software does not require a timesheet to calculate pay for salaried staff.
Salaried employees can still use Tanda like any other employee.
The main benefits of having your salaried employees use Tanda are:
Accurate roster and timesheet costs for reporting in Tanda
Making it easier to manage leave (leave will export even if you don't export timesheets for salaried staff)
Recording the worked hours of salaried employees is a requirement under many awards
Payroll Setup
In your payroll software, you should have your salaried staff set up with a recurring payment. In Xero, this is done on their Pay Template by entering an Annual Salary and Hours, and in MYOB this is done through Standard Pay.
Tanda Setup
In the Pay Conditions & Regular Hours tab of the employee profile, enter the Annual Salary in the Annual Salary field:
If you’re using a Tanda Managed Award Template, on the right select the employee on the Award and select the Employment Type to Salaried:
Note:
Salaried employees don't need a classification /Level. It is recommended to leave this blank.
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If you don't use our managed templates and use custom rules instead, you will need to create a custom "Salaried" tag.
This can be done under Compliance > Customise your Setup > Classification Tags > Manage > scroll down at the bottom and click 'Create a new award tag'. Create a tag called "Salaried" and then create an Award Rule with the "Do not export this to Payroll" option selected at the bottom.
Timesheets
To generate timesheets for salaried staff, they will still need to clock in and out for their shifts, just like non-salaried staff.
If your salaried staff is under our managed templates, their worked hours will not be exported to your payroll software. This is intentional, as we do not want to override any pay templates they may have set up there. However, any leave hours and applicable allowances will still be exported.
Costing in Timesheets and Reports
Setting the contracted weekly hours on employee profiles determines the calculation of the hourly rate when the "Split using an hourly rate" method is chosen.If this does not exist, the Total Roster hours will be used instead.
This means that if the employee's Contracted Weekly Hours are set to 30, the hourly rate will be calculated with this value. This means that if the employee works less than the 30 contracted hours, the remainder will have to be added through either Leave Requests, or a Minimum Week Length rule. An example of how both of these should look on the timesheet are given below.
These leave requests would be added by going to "Leave -> Leave requests -> New Leave Request" and adding in the remaining time.
The Minimum Week Length rule would be added by creating a new rule (if you have not made Custom Award Rules before, try reading our Compliance help article). This rule would be created by tagging the rule to your salaried staff, inputting the Minimum hours employees should be paid per week condition within the Minimum Shift Length setting, and allocating the correct multiplier. Screenshots of this are attached at the bottom of this document.
Examples
An employee on $52,000 a year will be paid $1,000.00 a week, where if the employee's worked hours and contracted weekly hours are the same (in this case 38) their timesheet will show a correctly costed period of $1,000.00.
If they worked 40 hours (more than contracted), their Salary cost would update on a pro-rata basis, where the base rate would change to ensure the final pay period cost is correct:
If they worked 30 hours (less than contracted), their Salary cost would update on a pro-rata basis, where this missing time would have to be topped-up. To solve this issue you can either:
Enter Leave:
Add Minimum Week Length Rule:
