Navigate to Workforce > Staff:

Click on the relevant employee to access their profile, and select the payroll tab.

Employee Payroll Information

Assigning Award Classification

If you use a Tanda Managed Award Template:

  1. Select the Award (if you haven't enabled your Award check out this article)

  2. Select Employment Type

  3. Select Classification/Level

  4. Select any applicable Allowances and Penalties

At this point if you click Update Employee Details at the bottom, when the page refreshes it will populate the breakdown of the employee's pay rate.

Assigning Custom Award Rules

If you have custom rules built into Tanda, the employee's profile might look like this. To configure the employee, select Custom Payroll Setup and then select the Tag or classification that applies to them. You'll also need to assign their Rate in the Base Rate field to the left:

Payroll ID 

Some payroll systems use a Payroll ID as the unique identifier for employees. Systems such as Xero and MYOB show the linked profile name below the Employee ID in Tanda.

Pro tip: Tanda uses email, phone number, employee ID and name as datapoints to match the correct users. If Tanda matches a profile incorrectly, check these details in both Tanda and your payroll software.

Date of Birth and Employment Start Date

Employment start date will automatically apply the date you import an employee profile - you can override that date. Date of birth is used to apply base hourly rates based on age. This feeds through to the Birthday calendar

Base Hourly Rate

You can leave this field as $0 if you want pay rates to apply directly from a Tanda Managed Award Template. If you pay higher than the Award or don't use a Managed Award Template, set the employee's base rate in the field.

Annual Salary

Annual salaries can be applied on rosters and timesheets as an hourly rate equivalent, or a flat rate per day. Further information on the calculation of salaries can be found here

Public Holidays

Confirms the Public Holiday settings applied to the employee. This is configured in the General Settings or within the Team if different to the account default. 

Advanced Payroll Fields

To keep things simple, advanced payroll fields are hidden by default - you can enable these through the Advanced Payroll Power-up. Advanced payroll fields include:

  • Paid at Adult Rates: Tick this if you would like Tanda to disregard the age of the staff member and pay them adult rates

  • Part Time Fixed Hours: if your staff member is part time, this is where you enter what their contracted hours are, either weekly or fortnightly. That way, the system knows when to calculate overtime.

  • Expected hours in a week: enter expected hours for salaried staff, to cost their hours on timesheets and reports. This can also be configured in Salary Settings

  • Overtime averaging period: if you are setup for a weekly pay (for example), but you have a staff member whose overtime is calculated fortnightly.

  • Period start date: this field determines the period start date for overtime calculation. If you use overtime averaging, this sets the start date of the overtime averaging period.

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