For staff classified with a Tanda modern award template, the payroll classification can be assigned in bulk or individually on each employee profile.
Bulk assigning Award classification
To bulk assign award classifications to staff navigate to Compliance > Award Template > click Manage on the relevant template > Add staff to Award
Individually assigning Award classification
Select the Award
Note: only the Awards you have enabled appear on the drop down
Select Employment Type
Tip: Tanda describes levels in most cases. These correspond to a description that you can find in Fair Work pay guides. For example, you might know Level 3 as Manager.
Select Allowances if they apply
The allowance and penalties field is where you will find rules in the Award that don't always apply. The most common is uniform allowances.
Penalties that always apply as part of the award don't require anything selected in this field - they will apply based on steps 1-3 above.
Leave the base hourly rate field empty
You can leave this field as $0 if you want pay rates to apply directly from a Tanda Managed Award Template. This field only requires a rate entered if you want to pay a rate higher than the award rate.
Further tips on classifying employees
If you followed the above steps but rates don't appear yet, check the date of birth is entered. The date of birth is used to determine if a junior or adult rate should apply
To view which rules apply to an employee, click Award Rules button on the left side of an employee profile
Assigning Custom Award Rules
To configure the employee, select Custom Payroll Setup and then select the Tag or classification that applies to them. You'll also need to assign their Rate in the Base Rate field to the left:
Other employee profile payroll fields
Some payroll systems use a Payroll ID as the unique identifier for employees. Entering a payroll ID will help to match records between systems.
Tanda uses email, phone number, employee ID and name to match the correct users when importing staff information, so this field is not mandatory in Tanda, but if it is in your payroll software, it's a good idea to have it in both.
Date of Birth and Employment Start Date
Employment start date will automatically apply the date you import an employee profile, but you can override that date. Date of birth is used to apply base hourly rates based on age.
Enter the full annual salary into the salary field. You can decide how you want salary costs to calculate in your account general settings here.
Advanced Payroll Fields
To keep things simple, advanced payroll fields are hidden by default - you can enable these through Settings > Feature Management. Advanced payroll fields include:
Paid at Adult Rates: Tick this if you would like Tanda to disregard the age of the staff member and pay them adult rates
Part Time Fixed Hours: if your staff member is part time, this is where you enter what their contracted hours are, either weekly or fortnightly. That way, the system knows when to calculate overtime.
Expected hours in a week: enter expected hours for salaried staff, to cost their hours on timesheets and reports. This can also be configured in Salary Settings.
Overtime averaging period: if you are setup for a weekly pay (for example), but you have a staff member whose overtime is calculated fortnightly.
Period start date: this field determines the period start date for overtime calculation. If you use overtime averaging, this sets the start date of the overtime averaging period.