This guide explains how to classify staff under a Tanda Modern Award template. You will require the Admin permission level to follow the steps in this guide. Prior to classifying employees you will need to activate a Tanda Modern Award template.

You can classify employees under a Tanda modern award template individually on the employee profile, or you can bulk classify multiple employees using the bulk classification tool.

Individually assigning award classifications

To assign an award classification to an individual employee, follow the below steps:

  1. Navigate to Workforce > Staff and select the employee you want to classify

  2. On the employee profile, navigate to the Payroll tab

  3. To apply the award classification to the employee, the below three fields are requried:

    1. Select the Industry Award

    2. Select the Employment Type

    3. Select the Classification / Level

  4. Optional: select Allowances if they are applicable to the employee

Further tips on classifying employees:

  • If you followed the above steps but rates don't appear yet, check the date of birth is entered. The date of birth is used to determine if a junior or adult rate should apply

  • To view which rules apply to an employee after an employee is classified, click Award Rules button on the left side of an employee profile

Bulk assigning award classifications

To bulk assign award classifications to staff, follow the below steps:

  1. Navigate to Compliance > Award Template and click Manage on the relevant template

  2. Select Add Staff to Award

  3. Select the Award for each employee, or for employees not covered by an award, select Custom Payroll Setup. When you have assigned either an award or custom payroll setup to each employee, click Select Awards at the bottom of the page to move to the next step.

  4. Select the Employment Type and Classification/Level for each employee covered by the award. Note: if all staff are already assigned an employment type and classification, this step will be skipped automatically.

Assigning custom award rules

To configure the employee, select Custom Payroll Setup and then select the Tag or Tags that apply to them. You will also need to assign their base hourly rate in the Base Rate field:

Other employee profile payroll fields

Payroll ID 

Some payroll systems use a Payroll ID as the unique identifier for employees. Entering a payroll ID will help to match records between systems.

Tanda uses email, phone number, employee ID and name to match the correct users when importing staff information, so this field is not mandatory in Tanda for all payroll systems, but if it is required in your payroll software, it's a good idea to have it in Tanda also.

Date of Birth and Employment Start Date

Employment start date will automatically apply the date you import an employee profile, but you can override that date. Date of birth is used to apply base hourly rates based on age.

Annual Salary

Enter the full annual salary into the salary field. You can decide how you want salary costs to calculate in your account general settings here

Public Holidays

Confirms the Public Holiday settings applied to the employee. For further information on setting up public holidays in your account, see Configure public holiday dates.

Advanced Payroll Fields

Some payroll classifications payroll fields are turned off by default. These can be enabled by activating advanced payroll fields through Settings > Feature Management. Advanced payroll fields include:

  • Paid at Adult Rates: Tick this if you would like Tanda to disregard the age of the staff member and pay them adult rates

  • Part Time Fixed Hours: if your staff member is part time, this is where you enter what their contracted hours are, either weekly or fortnightly. That way, the system knows when to calculate overtime

  • Expected hours in a week: enter expected hours for salaried staff, to cost their hours on timesheets and reports. This can also be configured in Salary Settings

  • Overtime averaging period: if you are set up for a weekly pay (for example), but you have a staff member whose overtime is calculated fortnightly

  • Period start date: this field determines the period start date for overtime calculation. If you use overtime averaging, this sets the start date of the overtime averaging period

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