To utilise the RIA Managed Template in your account you will first need to enable the Managed Template in your account. To do this navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled a integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button or via the steps outlined below:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To pay an employee under a Managed Template you will need to configure their employee profile with both an Employment Type and a Classification/ Level.

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

To add an employee’s Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Under Industry Award select the Award applicable to the employee, as below:

The Employment Types and Classification/ Levels under the selected Managed Template will then populate via the drop downs for selection:

If you use autopay for your salaried employees please see the Salaried Staff guide on how to best configure this in Tanda.

The RIA outlines that a Part Time employee is to be paid a minimum of 8 hours a week and that they are to have agreed guaranteed hours. Please see the below details on how to manage these conditions.

Please see the below information on managing casual employees in Tanda.

If employees are paid a base rate higher than the Award rate, enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

📜 18.8 Higher duties

There are two options for configuring and applying higher duties in Tanda:

To learn how to set up higher duties for the Hospitality Award please see Automatically Pay Employees a Higher Rate When Working in Another Team.

📜 13. Junior employees

13.1 An employer may engage junior employees.

13.2 An employer must pay a junior employee in accordance with Table 4—Junior rates.

13.3 An employer must not require an employee under 18 years of age to work more than 10 hours in a shift.

13.4 Where the law permits, junior employees may work in a bar or other place where liquor is sold or dispensed.

13.5 Junior employees working as liquor service employees must be paid as an adult in accordance with Table 3—Minimum rates at the classification rate for the work being performed.

Please see the below details on how Tanda assists with the management of junior employees per clause 13 of the Award.

📜 20.1 Annualised wage instead of award provisions

Clause 20.1 of the Restaurant Award prescribes outer limits for overtime and penalty rates that apply to employees with annualised wage arrangements.

Specifically, clause 20.1(b) details that an employee must not be required to work more than an average of 18 ordinary hours that would attract a penalty rate or more than 12 overtime hours per week.

For more information on how to manage Outer Limits in Tanda please see here.

📜 15.3 Rosters (full-time and part-time employees)

(a) The following rostering provisions apply to full-time and part-time employees.

(b) The employer must prepare a roster showing for each employee their name and the times at which they start and finish work.

(c) The employer must post the roster in a conspicuous place that is easily accessible by the employees.

Rosters can be printed by managers to be displayed in the workplace.

To ensure rosters are as accessible as practical, rosters can be published by the below options:

📜 15.3 (d) The roster of an employee may be changed at any time by the employer and employee by mutual agreement or by the employer giving the employee 7 days’ notice of the change.

In Tanda, the shift acknowledgement feature can be used as a record that confirms an employee's agreement to a change.

For more information please see Allow employees to acknowledge their worked hours.

There is a break template available as part of the RIA Managed Award Template that can be used to roster the above breaks and manage the missed meal break penalty.

To view the break template navigate to Time & Attendance > Compliance > click Manage against the Restaurant Industry award template > view the breaks under Breaks for the Restaurant Industry Award (MA000119):

To edit the break template click Edit in the Breaks for the Restaurant Industry Award (MA000119) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

The penalties automated in Tanda are outlined below.

Overtime under RIA is calculated on a daily basis as outlined by clause 23.3 and will reset daily in Tanda:

📜 23.3 In calculating overtime payments, overtime worked on any day stands alone from overtime worked on any other day.

The overtime rates applicable under this Award are outlined under clause 23.4:

📜 23.4 Overtime Rates

The overtime rate mentioned in clauses 23.1, and 23.2(c) is the relevant percentage specified in column 2 of Table 7—Overtime rates (depending on when the overtime was worked as specified in column 1) of the employee’s minimum hourly rate.

📜 Table 7—Overtime rates

The above overtime rates will automatically apply in Tanda when applicable. For the overtime conditions applicable to each employment type please see below.

This missed meal break penalty per clauses 16.5 and 16.6 of the RIA has been automated in Tanda.

📜 16.5 Employer to pay higher rate if break not allowed at rostered time

If the employer does not allow the employee to take an unpaid meal break at the rostered time (or at the time agreed under clause 16.4), then the employer must pay the employee 50% of the employee’s ordinary hourly rate extra:

(a) from when the meal break was due to be taken;

(b) until either the employee is allowed to take the break or the shift ends.

📜 16.6 Employer to pay higher rate if break not allowed and no rostered time

If the employer does not allow the employee to take an unpaid meal break and there is no rostered time for the break, then the employer must pay the employee 50% of the employee’s ordinary hourly rate extra:

(a) unless an agreement under clause 16.4 applies, from the end of 6 hours after starting work until either the employee is allowed to take the break or the shift ends...

The missed meal break penalty is a cumulative penalty that will apply in addition to any other penalties that are applicable when a meal break is taken early, late or not at all.

The penalty is configured based on the unpaid meal break entitlements set out under clause 16.2. This means if a break is taken:

The missed meal break penalty will automatically apply to the timesheet.

Examples of the application of this penalty are set out below.

The missed meal break penalty applying when the required break is not taken on a weekday:

The missed meal break penalty applying when the required break is taken late on a Saturday:

This missed meal break penalty applying in addition to overtime for a Casual working over 12 ordinary hours in the shift:

The RIA break template can help with the management of the missed meal break penalty. For more information on the RIA break template please see the Managing Breaks section of this guide.

Under the Restaurant Industry Award Full Time, Part Time and Casual employees are entitled to different minimum engagement periods:

These minimums will automatically buffer on the timesheet if a shorter period is worked.

Please see the below example of a Full Time employee who only worked 2 hours on a weekday:

The Full Time and Part Time minimum engagements will look across the day at the total hours worked.

The Causal minimum engagement will look at the total hours worked per shift.

This means that if a broken shift is worked, the minimum engagement will apply to all shifts under 2 hours:

📜 15.1(e) an employee (other than a casual employee) must have a minimum break of 10 hours between when the employee finishes ordinary hours on one day and starts ordinary hours on the next and a minimum break of 8 hours for a changeover of rosters...

This shift tag is only applicable to Full Time and Part Time employees.

This shift tag is to be used when an employee works the day after a roster changeover and the employee does not have a minimum break of 8 hours between their shifts. When the shift tag is applied to the timesheet overtime will be paid if the break is less than 8 hours. If the break is over 8 hours this specific overtime rule will contain to classify the time worked as ordinary.

Before the application of the shift tag:

After the application of the shift tag:

📜 21.6 Allowance for distance work

(a) An employer must pay an employee who works away from their employer’s workplace at their minimum hourly rate for time spent travelling both ways between the employee’s residence and their place of work.

The application of this shift tag to the timesheet will result in the time worked being marked as travel time and paid at ordinary rates.

Any minimum engagements that would otherwise be applicable will not apply in the timesheet.

Before the application of the shift tag:

After the application of the shift tag:

📜 24.4 Additional provisions for work on public holidays

(d) An employer and employee may agree that, instead of the employee being paid at 225% (as specified in clause 24.2) of the minimum hourly rate of the employee under Table 3—Minimum rates for hours worked on a public holiday, the following arrangements are to apply:

(i) the employee is to be paid at 125% of the minimum hourly rate of the employee under Table 3—Minimum rates for hours worked on the public holiday...

The application of this shift tag to the timesheet will result in the time worked being paid at the rate of 1.25x instead of 2.25x.

The amount of paid time equivalent to the hours worked on the public holiday will then need to be added to the employee's annual leave or the employee can take a day off within 28 days of the public holiday.

Before the application of the shift tag:

After the application of the shift tag:

📜 23.5 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

(b) The period of time off that an employee is entitled to take is equivalent to the overtime payment that would have been made.

When an employee has an agreement with their employer that overtime worked can be accrued as time off equivalent to the amount for which payment would otherwise have been made, they are agreeing to TOIL.

To categorise time worked as TOIL in Tanda, the shift must be tagged as ‘TOIL’ so that time off is accrued instead of overtime rates being paid.

The overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee that has worked in excess of their rostered hours:

Before the application of a TOIL shift tag:

After the application of the TOIL shift tag:

To apply shift tags on the Timesheets, you must first have ‘Award Tags’ feature turned on. Turning on this feature will give you the drop down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):

Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet:

To use shift tags in an employee timesheet you will first have to add the shift tag to the employee’s profile.

To do this, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make a Change > under Additional Tags select the appropriate shift tag > click Save Contract Changes.

Please see the below example where the Travelling Time shift tag has been added to the employee profile:

📜 21.3 Split shift allowance

(a) Clause 21.3(b) applies to any full-time or part-time employee who has a broken working day.

(b) The employer must pay the employee an allowance of $4.98 for each separate work period of 2 hours or more.

The split shift allowance will automatically apply when there has been a break between shifts of more than 60 minutes:

There is a limitation of this allowance where it will not automatically apply to subsequent split shifts. This allowance will only apply automatically once per day for single shift when split shifts are worked.

The manual Split Shift Allowance - Additional Shifts can be utilised for subsequent split shifts.

📜 21.4 Tool and equipment allowance

(a) The employer must pay a cook or an apprentice cook who is required to provide and use their own tools (and is not in receipt of a tool allowance) a daily tool and equipment allowance of $1.98 per day or part day up to a maximum of $9.72 per week.

There are two versions of the daily tool allowance, one for cooks and one for apprentice cooks.

In order for the Tool Allowances to automatically apply to an employee’s timesheet, you will need to add one of the below tags to the Pay Conditions tab of the employee profile:

To add one of the above tags to the employee profile navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > under Allowances/ Penalties search for the relevant allowance tag:

The click Save Contract Changes.

The allowance will then automatically apply to the employee’s timesheet once per day for up to 5 days per week:

To add one of the above manual allowances to a timesheet, go to the relevant employee’s timesheet and click on the blue + Add Allowances button under the start and finish times as shown below:

Click + Add Allowance in the Shift Allowances window and the select the manual allowance from the the dropdown:

Please note that any automatic allowances will appear in the Shift Allowances window, however they cannot be edited.

Enter the number of units you wish to apply, then press the Save Allowances button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you:

Once saved, the allowance will now apply to in the timesheet:

Repeat this process for each day and instance that a manual allowance is needed.