To utilise the Fitness Industry Managed Template you will first need to enable the Managed Template in your account. To do this go to Time & Attendance >Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button or via the steps outlined below:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

To add an employee’s Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Under Industry Award select the Award applicable to the employee, as below:

Once the Fitness Industry Managed Template has been assigned to the pay conditions, the Employment Types and Classifications/ Levels available under the Managed Template will populate via drop-downs for each selection.

Please see below for further details on the available Employment Type and Classification tags in the Fitness Industry Managed Template:

Please refer to the Salaried Staff article for information specific to configuring salaried staff in Tanda.

Please see the below information on managing casual employees in Tanda.

If employees are paid a base rate higher than the award rate, enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

For further information on setting up your employees in Tanda please see the article Assign Payroll Classifications to Staff.

When setting up the employee’s profile please ensure their date of birth has correctly been entered. Tanda will automatically pull this age and apply the correct rate.

📜15.2 Junior rates

The minimum rates for a junior employee are the following percentages of the adult minimum rate for the classification appropriate to the work performed:

The junior rates detailed in clause 15.2 will apply automatically based on the date of birth entered on the employee profile.

For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for the classification. Please see the below:

For further information on setting up your employees in Tanda please see the article Assign Payroll Classifications to Staff.

📜 15.3 Higher duties

An employee appointed by the employer to perform the work of a classification higher than the employee’s usual classification must be paid at least the rate applicable to the higher classification for the hours worked at the higher level.

There are two options for configuring and applying higher duties in Tanda:

To learn how to set up higher duties for the Hospitality Award please see Automatically Pay Employees a Higher Rate When Working in Another Team.

Per clause 10 of the Fitness Industry Award, full time employees are to be engaged to work 38 hours per week.

📜 10. Full-time employees

A full-time employee is an employee who is engaged to work an average of 38 hours per week.

The Minimum Paid Hours feature in the Fitness Industry Managed Template can be used to manage this condition.

This feature requires that the Contracted Weekly Hours field in the employee profile be populated:

By default, this functionality will be disabled in the Fitness Industry Managed Template. If you would like to enable the Minimum Paid Hours functionality, please see the steps below.

Once enabled, the Minimum Paid Hours feature will then automatically top up the timesheet when a full time employee works less than the Contracted Weekly Hours.

In the below example, the employee has worked 34 ordinary hours in the week. The employee's Contracted Weekly Hours have been set to 38.

The Minimum Paid Hours feature will automatically top up the employee to the required 38 hours for the period:

📜 14. Breaks

14.1 Unpaid meal break

(a) An employee must be given an unpaid meal break of between 30 minutes and 60 minutes no later than 5 hours after commencing work and 5 hours after the resumption of work from a previous meal break.

(b) An employee required to work through a meal break must be paid 200% of the minimum hourly rate for all time so worked until a meal break is allowed.

14.2 Paid rest break

(a) An employee must be allowed a paid 10 minute rest break between:

(i) their time of commencing work and their meal break; and

(ii) their meal break and their time of ceasing work for the day.

(b) A casual employee who works 3 hours or less per shift is not entitled to a paid rest break.

When you enable the Fitness Industry Managed Template, you will also enable the default break rules. The break rules will auto-populate breaks for any staff under the Managed Template.

The break rules configured for the Fitness Industry Award can be viewed by navigating to Time & Attendance > Compliance > Fitness Industry > Breaks

For further details on the specific break rules that apply to employees under the Fitness Industry Managed Template, please see below:

Using the break rules will assist in automating the rostering of breaks to meet requirements under the Award. For further information on managing and editing break rules in Tanda, please see the Setting up and managing automatic breaks guide.

Proactive alerts can also be set up to be sent to managers during the shift regarding the taking of breaks. These alerts are known as 'Key Alerts'. To see more about configuring key alerts, see Receive alerts for variances and compliance breaches.

📜 14. Breaks

14.1 Unpaid meal break

(a) An employee must be given an unpaid meal break of between 30 minutes and 60 minutes no later than 5 hours after commencing work and 5 hours after the resumption of work from a previous meal break.

(b) An employee required to work through a meal break must be paid 200% of the minimum hourly rate for all time so worked until a meal break is allowed.

If an employee does not take a 30-60 minute unpaid meal break or takes the unpaid meal break late they will automatically incur a missed meal break penalty until a meal break can be taken or the shift ends.

In the below example, the employee has not taken a meal break. The employee commences their shift in ordinary time and then subsequently works into an overtime period:

The Fitness Industry Award stipulates minimum engagements for Part Time employees, Casual employees and on public holidays.

Please see the below for further information on the specific minimum periods of engagement that apply to each employment stream:

The overtime conditions for Full Time employees is based on clause 19.1(a):

📜 19.1 Definition of overtime

(a) Overtime is all time worked by an employee:

(i) outside the spread of hours prescribed in clause 13.1; or

(ii) in excess of an average of 38 hours per week over a period of 4 weeks; or

(iii) in excess of 10 hours on any day.

Please see below for the details on the span of ordinary hours under the Fitness Industry Award:

📜 13. Ordinary hours of work and rostering arrangements

13.1 Ordinary hours may be worked over any 5 days of the week, between the hours of:

(a) 5.00 am and 11.00 pm, Monday to Friday; and

(b) 6.00 am and 9.00 pm, Saturday and Sunday.
​

The below overtime conditions have an automatic application in Tanda for Full Time employees:

The overtime conditions for Part Time employees are based on clause 19.1(a) and (b):

📜 19.1 Definition of overtime

(a) Overtime is all time worked by an employee:

(i) outside the spread of hours prescribed in clause 13.1; or

(ii) in excess of an average of 38 hours per week over a period of 4 weeks; or

(iii) in excess of 10 hours on any day.

(b) For part-time employees, all time worked in excess of the hours as agreed under clause 11.2 or varied under clause 11.3 will be overtime.

Please see below for clauses 11.2 and 11.3:

📜 11. Part-time employees

11.2 At the time of engagement the employer and the part-time employee will agree in writing on a regular pattern of work, specifying at least:

(a) the hours worked each day;

(b) which days of the week the employee will work; and

(c) the actual starting and finishing times each day.

11.3 Any agreed variation to the hours of work will be recorded in writing.

The below overtime conditions have an automatic application in Tanda for Part Time employees:

For details on how to manage a Part Time employee's agreed regular pattern of work and recording variations to the pattern please see here.

Overtime conditions for Casual employees are based on the below:

📜 19.1 Definition of overtime

(a) Overtime is all time worked by an employee:

(i) outside the spread of hours prescribed in clause 13.1; or

(ii) in excess of an average of 38 hours per week over a period of 4 weeks; or

(iii) in excess of 10 hours on any day.

The below overtime conditions have an automatic application in Tanda for Casual employees:

The requirement that an employee be paid 200% of the hourly rate if they do not receive a rest break of 10 hours between shifts has been automated in Tanda for Full Time, Part Time and Casual employees:

📜 19.3 Break between shifts

(a) Subject to clause 19.3(b), an employee is entitled to a minimum 10 hour break between shifts. An employee required by the employer to resume work without having a break of at least 10 consecutive hours between shifts (including overtime worked on either shift), must be paid at the rate of 200% of the minimum hourly rate for all time worked until they have had a break from work of at least 10 hours.

Please see below for an example of this overtime condition applying to the timesheet of a Casual employee that only had a gap between shifts of six hours:

📜 19.4 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

...

(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.

EXAMPLE: By making an agreement under clause 19.4 an employee who worked 2 overtime hours is entitled to 2 hours’ time off.

When an employee has an agreement with their employer that overtime worked that would otherwise have been paid can be accrued as time off equivalent to the number of overtime hours worked, they are agreeing to Time Off In Lieu (TOIL).

The Fitness Managed Template contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 19.4. Per clause 19.4(d), time off will be accrued based on the overtime hours worked.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off can be accrued instead of overtime rates being paid.

To use the TOIL shift tag, it must first be saved to the employee profile. Once the TOIL tag has been configured on the employee profile, you will be able to select it from the shift tag drop-down in the timesheet.

Overtime hours that have the TOIL tag applied will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag when a Full Time employee has worked in excess of the fixed hours for the week:

Before the application of the TOIL shift tag:

After the application of the TOIL shift tag:

To apply shift tags on the Timesheets, you must first have the Award Tag feature turned on. Turning on this feature will give you the drop-down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust a shift cost (Award Tag).

Once you have turned on the setting, you will see the additional shift tags drop down in the timesheet:

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee profile.

To do this, navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Allowances select the appropriate tag > click Confirm Changes

Please see the below example where the TOIL tag has been added to the employee profile:

Once you have saved the applicable shift tags to the employee profile, they will become available to select from the shift tag drop-down in the timesheet.

An automatic allowance will apply to the timesheet without any manual application.

Some allowances will not apply unless specifically added to the timesheet.

These allowances are set up to be manual as it is not predictable when these allowances will be applicable.