To utilise the PIA Managed Template in your account you will first need to enable the Managed Template in your account.

To do this go to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled a integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button or via the steps outlined below:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To pay an employee under a Managed Template you will need to configure their employee profile with both an Employment Type and a Classification.

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

A Classification is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

To add an employee’s Employment Type and Classification, navigate to Workforce > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > select the appropriate start date > under Industry Award select the Award applicable to the employee, as below:

The Employment Type and Classification under the selected Managed Template will then populate via the drop downs for selection:

The available Employment Type and Classification/ Level in the PIA Managed Template are listed below.

If you use autopay for your salaried employees please see the Salaried Staff guide on how to best configure this in Tanda.

The PIA outlines that part time employees are to have agreed hours of work at the time of engagement:

📜 21.3 An employer must pay a part-time employee at the overtime rate for each hour worked in excess of the number of hours that the employee has agreed to work under clauses 10.4 and 10.12 (Part-time employees).

📜 10.4 At the time of engaging a part-time employee, the employer must agree in writing with the employee to all of the following:

(a) the number of hours to be worked each day; and

(b) the days of the week on which the employee will work; and

(c) the times at which the employee will start and finish work each day; and

(d) when meal breaks may be taken and their duration.

In Tanda, we have functionality to record, manage and pay overtime based on a part time employee's agreed hours of work. Please see the below details on how to manage these conditions

When you enable the PIA Managed Template you will also enable the PIA break rules.The break rules will assist with the rostering of breaks for any staff under this Managed Template.

To view the break template navigate to Time & Attendance > Compliance > click Manage against the Pharmacy Industry Award Template > view the breaks under Breaks for the Pharmacy Industry Award (MA000012):

To edit the break template click Edit in the Breaks for the Pharmacy Industry Award (MA000012) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

Proactive alerts can also be set up to be sent to managers during the shift regarding the taking of breaks. These alerts are known as 'Key Alerts'. To see more about configuring key alerts, see Receive alerts for variances and compliance breaches.

The penalties automated in Tanda are outlined below.

📜 22.3 Payment of penalty rates

(a) An employer must pay a full-time or part-time employee in accordance with column 2 of Table 6—Penalty rates, and a casual employee in accordance with column 3 of that table, for hours worked by the employee during a period specified in column 1 of that table.

(b) The penalty rate specified in column 2 or 3 of Table 6—Penalty rates must be applied to the applicable minimum hourly rate for the employee classification in accordance with clause 16—Minimum rates.

All the above penalty rates will automatically apply in timesheets when applicable.

Please see the below example of the public holiday penalty rate applying for a part time employee:

The overtime rates under the PIA are outlined in clause 21.4:

📜 21.4 Payment of overtime

(a) An employer must pay an employee for all overtime worked as prescribed in clause 21.2 and 21.3 the overtime rate specified in column 2 of Table 5—Overtime rates in accordance with when the overtime was worked as specified in column 1 of that table.

(b) The overtime rate specified in column 2 of Table 5—Overtime rates must be applied to the applicable minimum hourly rate for the employee classification in accordance with clause 16—Minimum rates.

(c) Casual loading is not payable on overtime worked by a casual employee.

The above overtime rates will automatically apply in Tanda when applicable. The application of overtime rates will reset per week in the PIA Managed Template per clause 21.4.

Clause 21.2 and 21.3 outline when an employee is to be paid overtime.

📜 21.2 Application of overtime

An employer must pay an employee at the overtime rate, as specified in clause 21.4, for any hours worked at the direction of the employer:

(a) in excess of 38 hours per week (or 76 ordinary hours over 2 consecutive weeks); or

(b) in excess of 12 hours on any day as specified in clause 13.3 (Ordinary hours of work); or

(c) that are not continuous, except for rest breaks and meal breaks to which the employee is entitled under clause 15—Breaks; or

(d) between midnight and 7.00 am; or

(e) outside the rostering arrangements specified in clause 14—Rostering arrangements—full-time and part-time employees.

📜 21.3 An employer must pay a part-time employee at the overtime rate for each hour worked in excess of the number of hours that the employee has agreed to work under clauses 10.4 and 10.12 (Part-time employees).

For the overtime conditions applicable to each employment type please see below.

Under the PIA, part time employees are to be paid for a minimum of 3 hours per shift:

📜 10.7 An employer must roster a part-time employee on any shift for a minimum of 3 consecutive hours.

In Tanda, a shift that is under the required length of 3 hours will be automatically topped up to three hours. Please see the below example where the part time employee has only worked 90 minutes:

The minimum engagement will be paid based on the penalty the employee would have received if they had worked the required minimum shift length.

For example, the minimum engagement below is paid at the evening work penalty:

Under the PIA, casual employees are to be paid for a minimum of 3 hours per shift:

📜 11.1 An employer must roster a casual employee on any shift for a minimum of 3 consecutive hours.

In Tanda, a shift that is under the required length of 3 hours will be automatically topped up to three hours. Please see the below example where the causal employee has only worked 2 hours:
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The PIA allows for full time school students to agree to a reduced minimum engagement on school days between the hours of 3.00pm and 6.30pm:

📜 10. Part-time employees

10.14 School students

The minimum engagement period for a part-time employee will be 2 hours if all of the following circumstances apply:

(a) the employee is a full-time secondary school student; and

(b) the employee is engaged to work between the hours of 3.00 pm and 6.30 pm on a day which they are required to attend school; and

(c) the employee agrees to work, and a parent or guardian of the employee agrees to allow the employee to work, a shorter period than 3 hours; and

(d) there is at least one employee who is classified at level 3 or higher engaged over the same period to supervise the school student.

📜 11. Casual employees

11.5 School Students

The minimum engagement period for an employee engaged on a casual basis will be 2 hours if all of the following circumstances apply:

(a) the employee is a full-time secondary school student; and

(b) the employee is engaged to work between the hours of 3.00 pm and 6.30 pm on a day on which they are required to attend school; and

(c) the employee agrees to work, and a parent or guardian of the employee agrees to allow the employee to work, a shorter period than 3 hours; and

(d) there is at least one employee who is classified at level 3 or higher engaged over the same period to supervise the school student.

This agreement in Tanda is facilitated by the employment types Part Time School Student and Casual School Student. For the list of available employment types in the PIA Managed Template please see here.

In order to automatically facilitate the reduced minimum engagement, the employee will need to be set up with one of the school student employment types on the employee profile:

Then, if the employee, works on a school day the minimum required shift length will be two hours:

If the employee works less than 2 hours, the shift will automatically be topped up to two hours:

If the employee works on a weekend the minimum engagement will be the standard 3 hours as it is a non-school day:

If the employee works outside the set hours of 3.00pm to 6.30pm, the minimum engagement will also be the standard part time or casual minimum engagement of 3 hours:

📜 19.2 Home medicine reviews and residential medication management reviews

An employee classified as a Pharmacist, Experienced Pharmacist, Pharmacist in Charge or Pharmacist Manager who is required by the employer to perform home medicine reviews or residential medication management reviews shall be paid an additional allowance of $106.40 per week.

The Home medicine reviews and residential medication management reviews allowance is automated in Tanda.

To have this allowance apply once per week for a Pharmacist, Experienced Pharmacist, Pharmacist in Charge or Pharmacist Manager, the allowance tag must be saved to the employee profile:

Once saved to the employee profile, the allowance will apply each week to the first worked shift of the week:

There are two different overtime meal allowances under the Pharmacy Industry Award that an employee may be entitled to.

📜 19.3 Meal allowances

(a) Clause 19.3 applies to an employee to whom all of the following apply:

(i) the employee has worked 6 or more ordinary hours on any day; and

(ii) the employee is required to work on that day, overtime, or more than 1.5 hours beyond the time at which the employee ordinarily finishes work for the day, unless the hours worked were agreed under clause 10—Part-time employees; and

(iii) the employee was not advised of the requirement mentioned in clause 19.3(a)(ii) on or before the previous day; and

(iv) the employee cannot reasonably return home for a meal within the period of the meal break.

(b) The employer must:

(i) pay the employee a meal allowance of $23.14; or

(ii)supply the employee with an adequate meal.

(c) If the number of hours worked under a requirement mentioned in clause 19.3(a)(ii) exceeds 4, the employer must pay the employee a further meal allowance of $20.74.

The meal allowances under the PIA Managed Template have a manual application in Tanda.

To apply the meal allowance to an employee's timesheet click the + Add Allowances button on the applicable shift:

Select the relevant meal allowance from the drop down:

Then enter the relevant value in the Units field. The allowance will then cost:

Then click Save Allowances. The allowance will then be saved to the timesheet:

📜 19.5 Clothing allowance

(a) The employer must reimburse an employee who is required to wear special clothing, such as a uniform or protective clothing, for the cost of purchasing any such clothing (including purchasing replacement clothing due to normal wear and tear) that is not supplied or paid for by the employer.

(b) If special clothing that is required to be worn by an employee needs to be laundered, the employer must undertake the laundering at no cost to the employee or pay the employee an allowance of:

(i) $6.25 each week for a full-time employee; or

(ii) $1.25 each shift for a part-time or casual employee.

The clothing allowance is automated in Tanda. There are two versions of the allowance to select from.

The tag FT Laundry Allowance will apply the weekly allowance rate to the first worked shift in the week.

The tag PT/Casual Laundry Allowance will apply the pro rata per shift rate to each shift worked in a week up until the maximum amount.

To automate the application of the allowance, save the applicable allowance tag to the employee profile:

📜 19.7 Motor vehicle allowance

If an employer requests an employee to use their own motor vehicle in performing their duties, the employer must pay the employee an allowance of $0.99 for each kilometre travelled.

The motor vehicle allowance in Tanda is applied via the employee timesheet.

To pay the motor vehicle allowance for an employee click the + Add Allowances button on the applicable shift:

Select the Vehicle Allowance from the allowance drop down:

Enter the applicable number of units:

Then click Save Allowances.

The Vehicle Allowance will then populate in the timesheet:

📜 19.9 Broken Hill allowance

The employer must pay an employee at a workplace within the County of Yancowinna in New South Wales (Broken Hill) an allowance of $44.18 per week.

The Broken Hill allowance is automated in Tanda.

To have this allowance apply once per week, the Broken Hill allowance tag must be saved to the employee profile:

Once saved to the employee profile, the allowance will apply each week to the first worked shift of the week: