Tanda's Casual Conversion Dashboard is used to identify casual employees who may be suitable for conversion to a permanent employment type.
To learn more, Watch Tanda's Casual Conversion Webinar.
IMPORTANT: Due to upcoming changes to legal requirements around Casual Conversion, we will be removing both Casual Conversion Dashboards from March 1, 2025. It will be replaced by the upcoming Casual Conversion Report.
Why report on casual work patterns?
Australia's National Employment Standards provide casual employees with a pathway to permanent employment. This pathway is known as ‘casual conversion.’
The eligibility requirements for casual conversion include whether the employee has worked a regular pattern of hours on an ongoing basis for at least the last 6 months and could continue working these hours as a full-time or part-time employee without significant changes.
Identifying employees who have worked similar hours over a period of time can assist in identifying employees who could continue to work those hours in a full-time or part-time capacity without significant changes.
For further information on casual conversion, see the Fair Work Ombudsman resource on 'becoming a permanent employee' or see Tanda’s summary here.
Enabling the Casual Conversion Dashboard
To enable the Casual Conversion Dashboard, navigate to Reports > Advanced Reporting Links > BI Reporting > Add Built-in Report > + Casual Conversion Dashboard.
Alternatively, navigate to your dashboard and click + Add Widget > + Add A Custom Widget.
There are two Casual Conversion Dashboards—one for Admins and one for Managers. These are labelled as such. The Casual Conversion Dashboards are functionally the same, with the only difference being that the Manager dashboard will only show employees who work in the teams the manager supervises.
Select the relevant Casual Conversion Dashboard to enable the report in your account.
How to interpret the report
Upcoming Assessments
Upcoming Assessments shows the number of employees nearing 12 months of employment.
Employees counted here meet the criteria below:
Have been employed for more than 10 months but less than 12 months
Are active in your account
Have worked at least one shift in the last 6 months
Employees will move into the “Requiring Assessment” category after 12 months.
Requiring Assessment
This is the number of active casual employees who have completed at least 12 months’ employment and need to be assessed for suitability for casual conversion.
‘Requiring Assessment’ includes employees who have not yet been assessed or have requested to convert to casual employment. However, it excludes casual employees who:
Have been made an offer to convert; or
In the previous six months, have:
Rejected an offer to convert;
Been issued with a notice that they will not be made an offer to convert on reasonable grounds; or
Had a request to convert refused.
Pending Conversion Offers
This is the number of active casual employees who have been offered a conversion. Employees who have changed to part-time or full-time or are marked as rejecting the offer will not be counted on this list.
Eligible to Request Conversion
This list will include employees who are eligible to request casual conversion. That includes employees who rejected an offer to convert more than six months previously, were notified that they would not be made an offer to convert, or had a request to convert refused.
12-Month Cumulative Outcomes
If you track your casual conversion events in Tanda, this report counts those events from the previous 12 months.
Employee Review Lists
Pattern strength
Tanda gives each employee a Pattern Strength score out of 100. This score is simply a relative measure of their work pattern's similarity over the previous six months.
Employees with the highest scores will usually have a stronger pattern on at least one day, taking into account:
The number of shifts worked on that day (the more total shifts on that day, the better); and
The variability in shift length of shifts worked on that day (the lower variability, the better).
The score doesn’t definitively say “Yes” or “No” to whether an employee has a regular pattern of hours worked, but it will help you identify which employees have a strong pattern.
Pattern graphs
Selecting an employee’s Tanda UID will allow you to review patterns in their working hours over the past six months.
The Roster Length filter
The roster length filter allows you to look for patterns over different periods (in weeks). By default, the filter is set to one week.
Pattern based on shift length
This graph shows:
Bars representing the minimum, average (mean) and maximum shift length in hours for each day; and
The number of shifts represented in that data.
The strongest patterns will have very similar minimum, average, and maximum shift lengths and a high number of shifts relative to the roster length (e.g., 26 for a one-week roster length).
All shifts are assigned to the day they commence. Zero-hour shifts (i.e., days where no shifts commenced) are excluded.
Patterns based on working particular days and times
This heat map shows how many shifts an employee worked at that specific time.
Is there a pattern based on shift length (by day and week)?
This heat map shows the number of hours worked each day.
Tracking your casual conversion events in Tanda
You can make the most of Tanda’s Casual Conversion Dashboard by tracking your casual conversion events in Tanda.
Tracking Casual Conversion Events
Casual Conversion Events can be tracked via a staff member's profile. To access these, navigate to Workforce > Staff > *select a staff member* > Pay Conditions > Casual Conversion Events.
To record a new casual conversion event, click + New and enter the required details.
Conversion Events made before July 7 that were previously housed in Platform will have been moved across automatically.
FAQs
I can't find this report. Why not?
I can't find this report. Why not?
You can see who can access this report by visiting Reports > BI Reporting.
This will give you a list of which roles can access each report, for example:
In this example, only users with Admin or Payroll Officer permission levels can view that report.
If you need to grant or restrict access to this report, cross reference a user's permission level (located in their staff profile) with this information. To customise access, visit Settings > Permissions > Show Advanced Settings > Customise Access & Roles Here.