The regular hours of work on the employee profile store an employees contracted hours of work. Regular hours of work are used for the following:
Calculating overtime for part-time employees. Some awards require overtime to be paid when a Part Time employee works outside of their contract
Populating leave requests. One of the available leave autofill options is to fill leave from regular hour of work. See Autofill leave requests with correct hours for each employee
Estimating future leave balances. One of the calculation methods for future leave balances is to project leave based on regular hours of work projected leave balances
Building rosters. It's possible to automatically build rosters from regular hours of work
Entering Regular Hours of Work
Navigate to Workforce > Staff and open the employee profile.
On the Regular Hours tab of the employee profile, click Edit Regular Hours.
Regular hours can be entered over any number of weeks. For example, an employee might work a two week cycle with different hours in each week.
Adding Rostered Days Off
For part time and full time staff that take a specific day off each roster period, this information can be added to their Regular Hours of Work as a Rostered Day Off (RDO).
To add an RDO to an employee's profile, navigate to the Regular Hours tab of the employee profile and click Edit Regular Hours. On the Regular Hours of Work panel, click the + symbol and then the option to Add Rostered Day Off.
By default, RDOs must be a full 24 hours, and so only the Start time can be edited - the finish time will be updated to match automatically. If no time is assigned, the start and finish will default to 00:00 - 00:00.
💡Tip: For organisations that automatically build rosters from regular hours, any RDOs added to an employee's Regular Hours of Work will be automatically created in the roster.
Bulk Uploading Regular Hours of Work
Navigate to Workforce > Staff and open Tools > Manage.
On the Regular Hours tab of the employee profile, click Edit Regular Hours.
A Regular Hours of work upload file (.csv) can be created from scratch using the Template, however it is recommended you work from the regular hours already in Tanda using the Regular Hours Download option.
From here, following the in-product instructions you can update the files fields as required. Once completed upload the file into Tanda.
*Name, Passcode, Start Date, Week, Day, Type, Start and End are all required fields.
FAQ & Troubleshooting
How do I change the 'Current Applying Period'
The current applying period is as a reference point for deciding how to order your weeks if you have more than one. There is no need to match this date to your pay period start date. Once set, this field cannot be changed in Product - There are two methods to work around this:
If you change your pay periods, simply re-order the times you have entered to match the new order. For example, you might need to switch the hours from the second week to the first week.
The .csv file can be amended using the steps in this guide. Changing the Start Date field will allow you to upload a new start date for an employee's regular hours of work.
What's the difference between regular hours of work and the roster?
The regular hours of work is part of the employee profile. These shift times won't appear on the roster, unless you build shifts on the roster.
Who should use regular hours of work?
Use regular hours of work for permanent employees when you need to keep a record of guaranteed start and finish times.