Using this guide:
Highlighted textbeginning with the '📜' icon shows the relevant clause in the Award.A description of how Tanda assists in meeting the requirements of the award is detailed beneath each clause.
This guide details the most common sections of the Award. To view the full sections of the Award, refer to the Fast Food Industry Award (FFIA) on the Fair Work Ombudsman website.
This guide was last reviewed on Tuesday 6 February 2024.
This guide will cover the following aspects of the Fast Food Industry Award Manage Template:
Configuring the Award Template
This section of the guide will take you through the options available for configuring employees under the Fast Food Industry (FFIA) Award Managed Template.
Enabling the Award Template
Enabling the Award Template
To utilise the FFIA Managed Template in your account you will first need to enable the Managed Template in your account.
To do this go to Time & Attendance > Compliance > Award Template > Apply Template:
Select the relevant payroll system if you have not already enabled a integration:
Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:
Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button or via the steps outlined below:
For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.
Classification of Staff
Classification of Staff
To pay an employee under a Managed Template you will need to configure their employee profile with both an Employment Type and a Classification/ Level.
An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.
A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.
To add an employee’s Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Payroll > Under Industry Award select the Award applicable to the employee, as below:
The Employment Types and Classification/ Levels under the selected Managed Template will then populate via the drop downs for selection:
The available Employment Type and Classification/ Level in the FFIA Managed Template are listed below.
Employment Types:
Full Time
Part Time
Casual
Salaried
If you use autopay for your salaried employees please see the Salaried Staff guide on how to best configure this in Tanda.
Classifications/ Levels (Base Rates):
Level 1
Level 2
Level 3 - in charge of 1 or no persons
Level 3 - in charge of 2 or more persons
Please see the below example of an employee configured to be a Casual paid at the Level 2 base rate:
Part Time Employee Set Up
Part Time Employee Set Up
The FFIA outlines that a Part Time employee is to have an agreed regular pattern of work. Please see the below details on how to manage these conditions.
Setting Up the Agreed Regular Pattern of Work
Setting Up the Agreed Regular Pattern of Work
Under the FFIA, part time employees are to have an agreed regular pattern of work in place upon engagement per clause 10.3.
📜 10.3 At the time of engaging a part-time employee, the employer and the employee must agree in writing on a regular pattern of work. That agreement must include at least all of the following:
(a) the number of ordinary hours to be worked each day; and
(b) the days of the week on which the employee will work; and
(c) the actual times at which the employee will start and finish work each day; and
(d) when meal breaks may be taken and their duration...
To record a Part Time employee's regular pattern of work in Tanda navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make Change > Edit regular hours > then enter the agreed regular pattern of work:
Start times, finish times and teams:
Meal breaks:
If a part time employee works outside the agreed regular pattern of work, these additional hours are to be paid at overtime rates per clause 10.9 of the Award:
📜 10.9 All time worked in excess of the number of ordinary hours agreed under clause 10.3 or varied under clause 10.5 or 10.7, is overtime and must be paid at the overtime rate in accordance with clause 20—Overtime.
Any hours worked outside the regular pattern of work as set up in Tanda will automatically be paid at overtime rates.
For example, please see the below employee with a regular pattern of work totalling 22.5 hours per week:
When this employee works beyond their regular hours on Wednesday overtime rates apply automatically:
The employee can agree to variations to their agreed regular pattern of work and be paid at ordinary hours rates. Please see below for details on how to manage variations.
Variations to the Regular Pattern of Work
Variations to the Regular Pattern of Work
Clauses 10.5 and 10.7 of the FFIA allow for a Part Time employee to agree to a variation to their agreed regular pattern of work:
📜 10.5 The employer and the employee may agree to vary the regular pattern of work agreed to under clause 10.3 for a particular rostered shift provided that:
(a) the agreed variation is recorded in writing, including by electronic means of communication, at or by the end of the affected shift; and
(b) the employer keeps a copy of the agreed variation and, if requested, gives a copy to the employee.
📜 10.7 The employer and employee may agree to vary the regular pattern of work agreed to under clause 10.3 on an ongoing basis or for a specified period of time, provided that:
(a) the agreed variation is recorded in writing, including by any electronic means of communication, before the variation occurs; and
(b) the employer keeps a copy of the agreed variation and gives a copy to the employee.
Scheduled Variations
Scheduled Variations
Scheduled variations to a Part Time employee's regular pattern will be flagged in the roster:
When View is selected managers will be able to see what the agreed regular hours are.
The shift can be changed to match the regular hours or if an intended variation the manager can publish the variation to then seek acceptance to the variation:
In order for the employee to accept the variation to the regular pattern of work via their Tanda app, the Shift Acknowledgement feature needs to be turned on.
To do this navigate to Settings cog in the top right hand corner > All Settings > Rosters > Shift Acknowledgement > click the box > then click Update Settings at the bottom of the page:
Then navigate to Time & Attendance > Compliance > click Manage next to the Fast Food Industry Award Template > click Edit in the Configure PPT Settings field:
Toggle on Shift Acceptance and select the relevant employment type tags via the Applies to drop down:
With these settings configured, Part Time employees will now be able to accept variations to their agreed regular hours via their Tanda app. When accepted, the varied hours will be paid at ordinary hours rates.
Please see the below section on Unscheduled Variations for information on how to manage variations that occur after the roster has been published.
Unscheduled Variations
Unscheduled Variations
If an employee does not accept a variation via the Shift Acceptance feature, agreed variations can also be captured using the shift tag Accepted Shift Variation.
To utilise this tag it must be saved to the employee profile. To do this navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make Change > in the Allowances/ Penalties field search for Accepted Shift Variation shift tag > select the start date for this contract change > Save Contract Changes.
Now it has been saved to the profile, the shift tag can be used when the employee accepts a variation to their regular hours of work.
One way to use this tag is to apply the tag via the Select Tag dropdown in the timesheet to shifts that have an agreed variation:
Before the application of the shift tag:
After the application of the shift tag:
NOTE: The application of the shift tag in this manner will not capture the Part Time employee's express agreement to the variation.
To capture the agreement by the employee, the Accepted Shift Variation shift tag can be added to a Shift Question.
If a Part Time employee clocks in earlier than scheduled or for an unscheduled shift, Shift Questions can be used to manage these unscheduled hours if they are a variation to the agreed regular hours of work.
To configure a Shift Question navigate to Settings cog in the top right hand corner > All Settings > Shift Questions > Set up shift questions > + New Question > the below page will then display:
For information of the different shift question fields please see the article Have employees mutually agree to variations to their regular hours of work.
The configuration and wording of the shift question will be based on your business requirements.
An example of a shift question configured to capture agreement to variations to the agreed regular hours of work can be seen below:
NOTE: For shift questions that are configured with multiple answers, each answer will require a corresponding Shift Tag.
The FFIA Managed Template has been configured with the Accepted Shift Variation and Declined Shift Variation shift tags. These tags are available in your account to use for shift questions.
Record Keeping
Record Keeping
The FFIA requires that any variation to a Part Time employee's agreed regular hours of work be record.
📜 10.3 At the time of engaging a part-time employee, the employer and the employee must agree in writing on a regular pattern of work. That agreement must include at least all of the following:
(f) that any variation will be in writing, including by any electronic means of communication (for example, by text message).
📜 10.4 The employer must keep a copy of any agreement made under clause 10.3 and give a copy to the employee.
📜 10.5 The employer and the employee may agree to vary the regular pattern of work agreed to under clause 10.3 for a particular rostered shift provided that:
(a) the agreed variation is recorded in writing, including by electronic means of communication, at or by the end of the affected shift; and
(b) the employer keeps a copy of the agreed variation and, if requested, gives a copy to the employee.
A record of the agreement, including the time it was agreed to, can be captured in either of the below ways:
On the Tanda mobile app if the variation is known prior to the shift commencing (Shift Acceptance); OR
On the Tanda time clock app (Shift Questions).
For further information on these features please see the article Have employees mutually agree to variations from their contract hours.
Once the Shift Acceptance Feature has been enabled, when an employee agrees to or declines a variation to their regular hours of work, a record of this agreement will be recorded in the Rosters section on the employee profile:
Agreement to the variation via Shift Acceptance will also be indicated on the timesheet with a green tick:
For Shift Questions, the response will be recorded in the employee timesheet:
When clicking in the message icon, the question and response will display:
Minimum Base Hours
Minimum Base Hours
The Minimum Base Hours field can be used to flag in the roster when a Part Time employee has not been rostered for their total contracted hours.
To find the Minimum Base Hours navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make Change > Edit regular hours:
Minimum Base Hours field:
Roster warning:
To turn on the corresponding roster warning navigate to settings cog in the top right hand corner > All Settings > Roster Validation > enable the Under Rostered validation:
Part Time Fixed Hours
Part Time Fixed Hours
If the agreement with the Part Time employee includes a total number of hours for the period, this can be configured in the Part Time Fixed Hours field.
To find this field navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Part Time Fixed Hours:
Casual Employee Set Up
Casual Employee Set Up
Please see the below information on managing casual employees in Tanda.
Casual Loading
Casual Loading
📜 11.2 An employer must pay a casual employee for each ordinary hour worked:
(a) the minimum hourly rate in clause 15—Minimum rates for the classification in which they are employed; plus
(b) a loading of 25% of the minimum hourly rate.
Under the Fast Food Industry Award, casuals are entitled to a loaded rate at the multiplier of 1.25x. Casual loading in Tanda is applied using the multiplier method.
In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:
The base hourly rate is always expressed as 1.25x on the timesheet and where applicable, penalty rates are expressed with the additional casual loading amount.
Casual Conversion Dashboard
Casual Conversion Dashboard
Australia's National Employment Standards provide casual employees with a pathway to become permanent employees. This pathway is known as ‘casual conversion’.
Casual conversion is referenced under the FFIA:
📜 11.5 Offers and requests for casual conversion
Offers and requests for conversion from casual employment to full-time or part-time employment are provided for in the NES. See sections 66A to 66M of the Act.
NOTE: Disputes about offers and requests for casual conversion under the NES are to be dealt with under clause 30—Dispute resolution.
Tanda has a Casual Conversion Dashboard which can be used to identify casual employees that may be suitable for conversion to a permanent employment type.
For further information on casual conversion, see the Fair Work Ombudsman resource 'becoming a permanent employee' or Tanda’s summary here.
Managing Junior Employees
Managing Junior Employees
📜 15.2 An employer must pay a junior employee, as defined in clause 2—Definitions, the minimum percentage of the adult rate applicable to the employee’s classification in clause 15.1 for ordinary hours of work as follows:
📜 Table 4—Junior rates
When setting up the employee’s profile please ensure their date of birth has correctly been entered. Tanda will automatically use this age and apply the correct rate.
For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for the classification. Please see the below:
When a junior employee has a birthday resulting in a change to their hourly rate, the rate in Tanda will automatically update on their birthday.
Paying Juniors at Adult Rates
Paying Juniors at Adult Rates
To pay a junior employee the adult rate, Advanced Payroll Fields will need to be enabled by an admin through Settings > Feature Management.
Then, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions & Regular Hours > check the 'Paid at adult rates' box:
This check box will apply the adult rate to junior employees:
Paying Above Award
Paying Above Award
If employees are paid a base rate higher than the Award rate, enter the higher rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate:
For further information please see the Pay Above Template article.
For further information on setting up your employees in Tanda please see the article Assign Payroll Classifications to Staff.
Managing Breaks
Under the FFIA, an employee is entitled to unpaid meal breaks and paid rest breaks per clause 14:
📜 14. Breaks
14.1 Employees are entitled to rest and meal breaks in the following circumstances:
📜 Table 2—Entitlements to rest and meal breaks
Hours worked per shift | Rest breaks | Meal breaks |
Less than 4 hours | No rest break | No meal break |
4 but less than 5 hours | 1 x 10 minute paid rest break | No meal break |
5 but less than 9 hours | 1 x 10 minute paid rest break | 1 x at least 30 mins unpaid meal break (up to 60 mins) |
9 hours or more | 1 or 2 x 10 minute paid rest break* | 1 x at least 30 mins unpaid meal break (up to 60 mins)* |
*One taken in the first half of the work hours and the second taken in the second half of the work hours, two rest breaks will be given unless a second meal break is provided.
Break Template
Break Template
When you enable the FFIA Managed Template you will also enable the FFIA Break Template.
The break template will assist with the rostering of breaks for any staff under this Managed Template.
To view the break template navigate to Time & Attendance > Compliance > click Manage against the Fast Food Industry Award Template > view the breaks under Breaks for the Fast Food Industry Award (MA000003):
To edit the break template click Edit in the Breaks for the Fast Food Industry Award (MA000003) box and you will be taken to the break settings:
This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.
Proactive alerts can also be set up to be sent to managers during the shift regarding the taking of breaks. These alerts are known as 'Key Alerts'. To see more about configuring key alerts, see Receive alerts for variances and compliance breaches.
Timesheets
Once an employee has clocked time in Tanda this clocked time will convert to a timesheet. The time clocked will be interpreted by Tanda based on the employee Employment Type and Classification/ Level.
This section of the guide will provide an overview of the pay outcomes for employees in Tanda.
General Information
An example of interpreted worked time in a timesheet can be seen below.
The employee has been configured as a Casual paid at a Level 2 adult rate. The employee has only worked ordinary hours during the period:
In the above image you can see that the hours have been classified as ordinary in the Timesheet Export Summary section.
The Timesheet Export Summary section will also indicate when time worked is overtime and what multipliers are associated with the Managed Template rules that are applying in the timesheet.
Automated Penalty Periods
Automated Penalty Periods
The penalties automated in Tanda are outlined below.
Evening Work
Evening Work
📜 21. Penalty rates
Table 6—Penalty rates
The above evening work penalties will automatically apply in the timesheet when applicable.
Please see the below example of the 10.00pm to 12.00am penalty applying for a Full Time employee:
Weekends and Public Holidays
Weekends and Public Holidays
All the ordinary hours penalties for weekends and public holidays are automated via the FFIA Managed Template:
📜 21. Penalty rates
Table 6—Penalty rates
In order to have the correct Sunday penalty rate apply to the timesheet the employee will need to be tagged with both their applicable Employment Type and then the relevant Classification/ Level.
The Sunday penalty rate for Level 1 employees is different from the penalty rate applicable to Level 2 and 3 employees.
Please see the below example of the correct Sunday penalty rate of 1.50x applying on the timesheet for a Part Time employee paid at a Level 2 rate:
Automated Overtime Conditions
Automated Overtime Conditions
Overtime under the FFIA is calculated on a daily basis as outlined by clause 20.6(b) and will reset daily in Tanda.
📜 20.6(b) The overtime rates prescribed in clause 20.6(a) for overtime work on Monday to Saturday are to be calculated on the basis that each day’s work stands alone.
The overtime rates applicable under the FFIA are outlined under clause 20.6(a):
📜 20.6 Overtime rates
(a) An employer must pay an employee for overtime worked as set out in clauses 20.2, 20.3 and 20.4 at the following rates:
Table 5—Overtime rates
The above overtime rates will automatically apply in Tanda when applicable.
For the overtime conditions applicable to each employment type please see below.
Full Time Employees
Full Time Employees
📜 20.2 Payment of overtime for full-time employees
An employer must pay a full-time employee at the overtime rate in clause 20.6 for any hours worked:
(a) in excess of:
(i) 38 ordinary hours per week or an average of 38 ordinary hours per week averaged over a 4 week period; or
(ii) 5 days in one week (or 6 days in one week if, in the following week, ordinary hours are worked on not more than 4 days); or
(iii) 11 ordinary hours on any one day; or
(b) before the employee’s rostered start time on any one day, or
(c) after the employee’s rostered finish time on any one day; or
(d) outside the ordinary hours of work.
The below overtime conditions have an automatic application in Tanda for Full Time employees:
Over fixed hours for the period (clause 20.2(a)(i));
Working 6 days in week one and/or more than 4 days in week two (clause 20.2(a)(ii));
11+ hours worked in a shift (clause 20.2(a)(iii));
Outside the rostered hours (clauses 20.2(b) and (c)); or
Working non-continuous shifts (clauses 13.6 and 20.2(d)).
Part Time Employees
Part Time Employees
📜 20.3 Payment of overtime for part-time employees
An employer must pay a part-time employee at the overtime rate in clause 20.6 for any hours worked as follows:
(a) in excess of:
(i) 38 ordinary hours per week or an average of 38 ordinary hours per week averaged over a 4 week period; or
(ii) 5 days in one week (or 6 days in one week if, in the following week, ordinary hours are worked on not more than 4 days); or
(iii) 11 ordinary hours on any one day; or
(iv) the agreed hours in clause 10.3; or
(v) the agreed hours as varied under clauses 10.5 or 10.7; or
(vi) their regular pattern of work in circumstances where there is no written record of an agreed variation to a particular rostered shift; or
(b) before the employee’s rostered start time on any one day, or
(c) after the employee’s rostered finish time, on any one day; or
(d) outside the ordinary hours of work.
Based on the above clause the below overtime conditions can automatically apply to a Part Time employee in Tanda:
Over fixed hours for the period (clause 20.3(a)(i));
Working 6 days in week one and/or more than 4 days in week two (clause 20.3(a)(ii));
11+ Hours worked in a Shift (clause 20.3(a)(iii));
Outside the agreed regular pattern of work (clause 20.3(a)(iv), (v) & (vi));
Outside the rostered hours (clause 20.3(b) & (c)); or
Working non-continuous shifts (clauses 13.6 and 20.2(d)).
Please see the Part Time Employee Set Up section of this article to configure the Part Time compliance features in Tanda. These features will assist with managing the overtime conditions as a result of clauses 20.3(a)(iv), (v) and (vi).
Casual Employees
Casual Employees
📜 20.4 Payment of overtime for casual employees
An employer must pay a casual employee at the overtime rate in clause 20.6 for any hours worked in excess of:
(a) 38 ordinary hours per week or, where the employee works in accordance with a roster, in excess of 38 ordinary hours per week averaged over the course of the roster cycle; or
(b) 11 ordinary hours on any one day.
Based on the above clause the below overtime conditions can apply to a Casual employee in Tanda:
38+ hours in a period (clause 20.4(a));
11+ hours worked in a shift (clause 20.4(b)).
For further details on how to set up the overtime averaging period in your account please see Overtime Averaging.
Minimum Engagements
Minimum Engagements
The FFIA stipulates minimum engagements for part time employees and casual employees.
Part Time and Casual Employees
Part Time and Casual Employees
Part Time Employees
Under the Award Part Time employees require a minimum engagement of 3 hours per the below clause:
📜 12.2 (e) that the daily engagement is a minimum of 3 consecutive hours...
Casual Employees
Under the Award a Casual employee requires a minimum engagement of 2 hours per the below clause:
📜 13.4 The minimum daily engagement of a casual is three hours.
The above minimums will automatically buffer on the timesheet if a shorter period is worked.
Please see the below example of a Part Time employee who only worked 2 hours on a weekday:
Overtime Minimum Engagements on Sundays
Overtime Minimum Engagements on Sundays
Clause 20.5 requires a minimum payment of 4 hours when a full time, part time or casual employee works overtime on a Sunday.
📜 20.5 Minimum payment on a Sunday
If an employee works overtime on a Sunday and the overtime is not immediately before or after ordinary hours, then the employer must pay the employee at the overtime rate in clause 20.6 for a minimum of 4 hours, even if the employee is required to work for a shorter time.
NOTE: This entitlement does not apply if the overtime is worked immediately before, or immediately after, ordinary hours.
Please see the below example where a part time employee has worked an unscheduled shift for 2 hours on a Sunday. This shift is being paid at overtime rates as the employee has not been rostered. As the shift is under 4 hours, the overtime minimum engagement award rule has applied to increase the shift to 4 hours in length:
This minimum payment is not relevant if the employee works ordinary hours before or after the overtime.
Please see the below example where the employee has worked prior to their rostered hours on a Sunday. While the shift is under 4 hours, as the overtime hours are worked immediately after ordinary hours the minimum payment under clause 20.5 is not applicable:
Award Template Tags
In Tanda, award tags are usually applied to a timesheet in order to apply a manual overtime rule or override an automatic overtime rule.
List of Award Tags
Under the FFIA Managed Template, the available shift tags are:
Time Off In Lieu (TOIL)
Agreed Substituted Public Holiday
Time Off In Lieu (TOIL)
Time Off In Lieu (TOIL)
The FFIA Managed Template can facilitate the agreement for the accrual of Time Off in Lieu (TOIL) instead of payment for overtime worked per clause 20.7 of the Award:
📜 20.7 Time off instead of payment for overtime
(a) An employee and employer may agree to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.
(b) The period of time off that an employee is entitled to take is equivalent to the overtime payment that would have been made.
EXAMPLE: By making an agreement under clause 20.7 an employee who worked 2 overtime hours at 150% of the minimum hourly rate is entitled to 3 hours’ time off.
To facilitate a TOIL agreement in the timesheet, the shift must be tagged as TOIL so that the hours worked are part of TOIL accrual instead of overtime being paid out.
Before the application of a TOIL shift tag:
After the application of a TOIL shift tag:
For more information on configuring TOIL in Tanda see the TOIL/ RDO Accruals article.
Agreed Substituted Public Holiday
Agreed Substituted Public Holiday
The FFIA allows for the substitution of a public holiday for another day by agreement.
The substituted day is to be paid at public holiday rates.
📜 27.2 Substitution of public holidays by agreement
(a) An employer and employee may agree to substitute another day for a day that would otherwise be a public holiday under the NES.
(b) An employer and employee may agree to substitute another part-day for a part-day that would otherwise be a part-day public holiday under the NES.
📜 27.3 Payment for work on public holiday or substitute day
(a) An employer must pay an employee who works on a public holiday, or on a day that is substituted for a public holiday, at the public holiday penalty rate set out in clauses 20—Overtime and 21—Penalty rates.
(b) An employer must pay an employee who works on a part-day public holiday, or on a day that is substituted for a part-day public holiday, at the public holiday penalty rate set out in clauses 20—Overtime and 21—Penalty rates.
(c) If an employee works on both a public holiday and on a day that is substituted for the public holiday, the public holiday penalty rate is applicable to only one of those days. The employee may choose which day is to be paid at the public holiday penalty rate.
(d) If an employee works on both a part-day public holiday and on a part-day that is substituted for the part-day public holiday, the public holiday penalty rate is applicable to only one of those days. The employee may choose which part-day is to be paid at the public holiday penalty rate.
The FFIA Managed Template now has award rules to facilitate a substituted public holiday agreement.
Two shift tags have been created to facilitate this agreement:
Agreed Non-Public Holiday
Agreed Substituted Public Holiday
Agreed Non-Public Holiday
Agreed Non-Public Holiday
When a date has been configured as a public holiday in Tanda, public holiday rates will automatically apply when an employee is set up under the FFIA Managed Template:
To categorise a public holiday as a non-public holiday so that it can be substituted for a different day, the 'Agreed Non-Public Holiday' shift tag can be used.
Please see below where the shift tag has been applied to a weekday public holiday.
The employee is now paid at weekday ordinary hours rates for the time worked:
Now, the 'Agreed Substituted Public Holiday' shift tag can be utilised to apply the public holiday rates to the agreed substituted day.
Please see below for further information.
Agreed Substituted Public Holiday
Agreed Substituted Public Holiday
When there has been an agreement to substitute a public holiday for a different day, the 'Agreed Substituted Public Holiday' shift tag can be used to apply public holiday rates to a non-public holiday day in Tanda.
For example, when the 'Agreed Substituted Public Holiday' shift tag is applied to a weekday, public holiday rates will apply in the timesheet.
Before the application of the shift tag:
After the application of the shift tag:
Please see the below for the steps on setting up shift tags for employees in Tanda.
For more information on how to apply award tags to several employees at once please see Bulk Categorised Staff.
Getting Set Up to Use Shift Tags
To utilise the above shift tags you will need to set up your account to use shift tags.
Turning on the Setting
Turning on the Setting
To apply shift tags on the Timesheets, you must first have Award Tag feature turned on. Turning on this feature will give you the drop down box on timesheets from which shift tags can be selected.
To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):
Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet:
Adding Shift Tags to the Employee Profile
Adding Shift Tags to the Employee Profile
To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee’s profile.
To do this, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Make a Change > under Additional Tags select the appropriate shift tag > click Save Contract Changes.
Please see the below example where the ‘Accepted Shift Variation’ tag is being added to the employee profile:
Allowances
Allowances pursuant to the Fast Food Award have been built into the Tanda system. These are divided into two key types - Automatic Allowances and Manual Allowances.
Automatic Allowances
An automatic allowance will apply to the timesheet without any manual application. The automatic allowances available are:
Broken Hill Allowance
Broken Hill Allowance
📜 17.2 Broken Hill allowance
An employer must pay an employee at a workplace within the County of Yancowinna in New South Wales (Broken Hill) an allowance of $42.58 per week. This allowance is in addition to all other payments.
The Broken Hill Allowance has been automated in Tanda.
In order to scope this allowance to only those employees that work in this location, the tag Broken Hill Allowance will firstly need to be saved to the employee Pay Conditions tab:
Once the tag has been saved to the profile, the allowance will apply once per week to the first shift in the week:
Laundry Allowance
Laundry Allowance
📜 17.5 Special clothing allowance
(a) If an employer requires an employee to wear special clothing, such as a uniform or protective clothing, then the employer must:
(i) supply the special clothing to the employee; or
(ii) pay for the special clothing; or
(iii) reimburse the employee the costs of purchasing the special clothing and of replacing it as necessary because of normal wear and tear.
(b) If the employee is responsible for laundering their special clothing, then the employer must pay the employee an allowance of:
(i) $6.25 per week for a full-time employee; or
(ii) $1.25 per shift for a part-time or casual employee
Tanda has automated both the Full Time laundry allowance and the pro rata allowance rate for Part Time and Casual employees.
In order for the Laundry Allowance to automatically apply to an employee’s timesheet, you will need to add one of the below tags to the Pay Conditions tab of the employee profile:
Laundry Allowance - Full Time
Laundry Allowance - Part Time and Casual
To do this, go to Workforce > Staff > (Employee Name) > Pay Conditions & Regular Hours > under Additional tags search for the relevant Laundry Allowance > the click Save Contract Changes:
The allowance will then automatically apply to the employee’s timesheet when applicable.
Please see the below example:
Manual Allowances
Some allowances will not apply unless specifically added onto the day’s timesheet.
These allowances are set up to be manual as Tanda as it is not predictable when these allowances would be applicable. The manual allowances under the award are:
Cold Work Disability Allowances (clause 17.3)
Laundry Allowance (Part Time/Casual) - Additional Shifts (clause 17.5(b)(ii))
Use this allowance for when a Part Time or Casual employee has multiple shifts in the same day - the automatic version of this allowance will only apply once per day.
Overtime Meal Allowances (clauses 17.4(a) and (b))
Travel Time Allowance (clause 17.6(c))
Vehicle Allowance - Delivery Drivers (clause 17.8(a))
Vehicle Allowance - Non-Delivery Drivers (clause 17.8(a))
How to Add Manual Allowances to the Timesheet
How to Add Manual Allowances to the Timesheet
To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:
Then, from the dropdown, select the manual allowance you wish to apply.
Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.
Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.
Once saved, the allowance will now apply to the day’s timesheet.
Repeat this process for each day and instance that a manual allowance is needed.
For further details on utilising allowances and shift tags please see Applying Allowances and Shift Tags to Timesheets.
Further Information
If you have any questions regarding the above including how to implement these changes, please contact our support team via live chat or email (support@tanda.co).
For further information on this Award please see Fast Food Industry Award 2020.