To utilise the Nurses Award Template in your account, you will first need to enable the Managed Template. To do this navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled, you have the option to add staff to the Award via the + Add Staff to Award button.

For further information on how to configure the settings in your account including automatic breaks and Public Holidays please see the article Configuring Settings.

To pay an employee under the Nurses Award in Tanda, you must first ensure that the Nurses Managed Template has been added to the employee profile:

Once the Nurses Managed Template has been assigned to the Pay Conditions, the Employment Types and Classification/ Levels available under the selected Managed Template will populate via drop downs for each selection:

The Nurses Award outlines that prior to commencement, a Part Time employee and employer must agree to the guaranteed minimum number of hours to be worked.

📜 10. Part Time employees

10.1 A part-time employee is engaged to work less than an average of 38 ordinary hours per week and has reasonably predictable hours of work.

10.2 Before commencing part-time employment, the employer and employee will agree in writing to the guaranteed minimum number of hours to be worked and the rostering arrangements which will apply to these hours.

10.3 The terms of the agreement in clause 10.2 may be varied by agreement and recorded in writing.

10.4 The terms of this award will apply on a pro-rata basis to part-time employees on the basis that the ordinary weekly hours for full-time employees are 38.

Please see below for more information on how to set up the agreed guaranteed number of hours in Tanda:

If employees are paid a base rate higher than the Award rate, enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

Under the Nurses Award, the employer is required to pay an employee who performs duties of a higher classification at the higher classification rate.

📜 15.4 Higher Duties

(a) An employee, who is required to relieve another employee in a higher classification than the one in which they are ordinarily employed for 3 days or more will be paid at the higher classification rate.

(b) Higher duties allowance does not apply to Registered nurse levels 4 and 5.

Higher Duties can be configured and managed from the Managed Template settings:

There are two options for configuring and applying Higher Duties in Tanda:

To ensure accessibility of the roster as required by clause 13.2(c), rosters can be published to the below options:

In Tanda, the shift acceptance feature can be used to notify employees of roster changes and can be used as a record that confirms an employee's agreement to a change. For more information please see here.

For further information on rostering in Tanda, please see the article collection for Rostering here.

There is a break template available as part of the Nurses Award Managed Template that can be used to meet the aforementioned break requirements.

To view the break template navigate to To view the break template navigate to Time & Attendance > Compliance > click Manage against the HPSS Award Template > view the break template under Breaks for Nurses (MA000034):

To edit the break template click Edit in the Breaks for Nurses (MA000034) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

Per clause 14.1(b), if an employee is required to be on duty during their meal break they are entitled to be paid overtime until the meal break is taken.

Missed meal break overtime has been configured to apply automatically if the break parameters from the break template are not met.

See the below example where an employee took their meal break in the 7th hour of work:

See the below example where the employee worked a 6.5 hour shift without a meal break:

If an employee is required to be available during their meal break but is not required to be on duty, the employee is entitled to be paid at ordinary rates for their meal break, per clause 14.1(c).

In the Managed Template, this penalty has been configured using allowance functionality.

To have the penalty apply in the timesheet you will have to add the allowance to the timesheet as required using the + Add Allowances button.

The Missed Meal Break allowances that are applicable to the employee based on their employment type will populate in the allowance dropdown:

Once you have selected the applicable allowance, enter the relevant units (eg: 0.5 for a 30 min meal break or 1 for a 60 min meal break). Then select Save Allowances to add the allowance to the timesheet.

The allowance will pay the employee at their hourly rate for the duration of the meal break based on what was inserted into the units.

📜 21. Saturday and Sunday work

21.1 Where an employee is rostered to work ordinary hours between midnight Friday and midnight Saturday, the employee will be paid 150% of the minimum hourly rate applicable to their classification and pay point (150% of the casual hourly rate in the case of casual employees) for the hours worked during this period.

21.2 Where an employee is rostered to work ordinary hours between midnight Saturday and midnight Sunday, the employee will be paid 175% of the minimum hourly rate applicable to their classification and pay point (175% of the casual hourly rate in the case of a casual employee) for the hours worked during this period.

If a Full Time or Part Time employee works ordinary hours on a Saturday or Sunday the applicable penalty will automatically apply in the timesheet:

For Casuals under the Nurses Award, penalty rates are calculated on the casual hourly rate defined in clause 11.1:

📜 11.1 Casual loading

For each ordinary hour worked, a casual employee must be paid the following:

(a) the minimum hourly rate applicable to their classification and pay point; and

(b) a loading of 25% of the minimum hourly rate applicable to their classification and pay point.

This is the casual hourly rate.

The Base hourly rate for an Enrolled Nurse Pay Point 4 is $27.78

The Casual hourly rate for an Enrolled Nurse Pay Point 4 is $34.73.

Per clause 21.1 a Casual employee is entitled to 150% of the Casual hourly rate for ordinary hours worked on a Saturday.

This means the appropriate rate for a Casual Enrolled Nurse Pay Point 4 on a Saturday is $52.10.

Therefore in order to arrive at the appropriate rate a 1.875x multiplier is applied to the Base hourly rate.

📜 28. Public Holidays

(a) All work done by an employee during their ordinary shifts on a public holiday, including a substitued day, will be paid at:

(i) For a full-time and part-time employee, 200% of the minimum hourly rate applicable to their classification and pay point.

(ii) For a casual employee, 200% of the casual hourly rate.

The above details how penalty rates are applied for Full Time, Part Time and Casual employees who work on a Public Holiday.

The Public Holidays for an employee are determined by account and default payroll team settings. For further details on these settings please see the Configure public holiday dates guide.

Please see the below timesheet example to see penalties applying on a Public Holiday:

The Nurses Award defines a shiftworker per the below:

Shiftworker means an employee who is regularly rostered to work their ordinary hours of work outside the span of hours of a day worker as defined in clause 13.1(a).

📜 20. Shiftwork

20.1 For the purposes of clause 20:

(a) Afternoon shift means any shift commencing not earlier than 12.00 noon and finishing after 6.00 pm on the same day; and

(b) Night shift means any shift commencing on or after 6.00 pm and finishing before 7.30 am on the following day.

20.2 Shiftwork loading

(a) Where an employee works a rostered afternoon shift between Monday and Friday, the employee will be paid a loading of 12.5% of the minimum hourly rate applicable to their classification and pay point.

(b) Where an employee works a rostered night shift between Monday and Friday, the employee will be paid a loading of 15% of the minimum hourly rate applicable to their classification and pay point.

(c) The provisions of clause 20 do not apply where an employee commences their ordinary hours of work after 12.00 noon and completes those hours at or before 6.00 pm on that day.

(d) The shiftwork loadings prescribed in clause 20 will not apply to shiftwork performed by an employee on Saturday, Sunday or public holiday where the payment prescribed by clause 21- Saturday and Sunday work and clause 28- Public holidays applies.

(e) The provisions of clause 20 will not apply to Registered nurse levels 4 and 5.

The Shiftwork penalties have been automated by Employment Type. If an employee has been engaged as a shiftworker, please ensure you have selected the appropriate Employment Type tag. For more information on the available employment types available in the Nurses Managed Template please see here.

As defined in clause 20.1(a), a shift commencing at 2.00 pm and ending at 8.00 pm will incur the afternoon shift penalty:

As defined in clause 20.1(b), a shift commencing at 8.00 pm and ending at 5.00 am will incur the night shift penalty:

📜 13.4 Rest breaks between rostered work

(a) An employee will be allowed a rest break of 10 hours between the completion of one ordinary work period or shift and the commencement of another work period or shift.

(b) By mutual agreement between the employer and employee, the 10 hour rest break may be reduced to 8 hours.

(c) If, on the instruction of the employer, an employee resumes or continues to work without having had 10 consecutive hours off duty, or 8 hours as agreed, they will be paid at the rate of 200% of the minimum hourly rate applicable to their classification and pay point (or 200% of the casual hourly rate in the case of a casual employee) until released from duty for such period.

As detailed in clause 13.4, an employee is entitled to 10 hours rest between shifts. If an employee has worked ordinary hours and does not receive 10 hours break between the end of one shift and the start of the second shift will incur a penalty until they are released from work.

By mutual agreement, the required break between shifts may be varied to 8 hours. This agreement is currently facilitated by adding the '8 hours per Agreement' tag to the shift.

For more information on the 8 Hours Per Agreement tag please see here.

📜 19. Overtime

19.1 Overtime rates—full-time and part-time employees

(a) Hours worked by full-time and part-time employees in excess of the ordinary hours on any day or shift prescribed in clause 13—Ordinary hours of work are to be paid as follows:

(i) Monday to Saturday (inclusive)—150% of the minimum hourly rate applicable to their classification and pay point for the first 2 hours and 200% after 2 hours;

(ii) Sunday—200% of the minimum hourly rate applicable to their classification and pay point; and

(iii) Public holidays—250% of the minimum hourly rate applicable to their classification and pay point.

(b) Overtime rates as prescribed in clause 19.1(a) do not apply to Registered nurse levels 4 and 5.

(c) Overtime rates under clause 19 will be in substitution for and not cumulative upon the shiftwork loadings and weekend penalty rates prescribed in clause 20—Shiftwork and clause 21—Saturday and Sunday work.

(d) Part-time employees

All time worked by part-time employees in excess of the rostered daily ordinary full-time hours will be overtime and will be paid as prescribed in clause 19.1(a).

The below conditions have automatic application in Tanda:

Full Time:

Part Time:

The below condition will require manual application in the timesheet:

For further details on how this overtime can be applied in the timesheet, please see here.

📜 19.2 Overtime rates—casual employees

(a) Hours worked by casual employees in excess of the ordinary hours on any day or shift prescribed in clause 13—Ordinary hours of work are to be paid as follows:

(i) Monday to Saturday (inclusive)—150% of the casual hourly rate for the first 2 hours and 200% after 2 hours;

(ii) Sunday—200% of the casual hourly rate; and

(iii) Public holidays—250% of the casual hourly rate.

(b) Overtime rates as prescribed in clause 19.2(a) do not apply to Registered nurse levels 4 and 5.

(c) Overtime rates under clause 19 will be in substitution for and not cumulative upon the shiftwork loadings and weekend penalty rates prescribed in clause 20—Shiftwork and clause 21—Saturday and Sunday work.

The below conditions have automatic application in Tanda:

📜 13.1 Ordinary hours of work and rostering arrangements

13.1 (a) Span of hours - day worker

Ordinary hours of work for a day worker are worked between 6.00 am and 6.00pm, Monday to Friday.

An employee can work their ordinary hours between the hours of 6.00 am and 6.00pm, Monday to Friday. Any hours worked outside of this span will incur overtime.

Please see below to see overtime applying for hours worked outside the prescribed 6.00am-6.00pm span:

If a Day Worker works on Saturday or Sunday, all hours worked will incur overtime as this falls outside of the span detailed in 13.1(a):

📜 13.1(d) The shift length or ordinary hours of work per day will be a maximum of 10 hours exclusive of meal breaks.

Employees may work up to 10 ordinary hours in a day before they incur overtime per clause 13.1(d).

Timesheet Example of a Full Time employee working 10+ Hours in a Day:

📜 13.1 Ordinary hours and roster cycles

(c) The ordinary hours of work for a full-time employee will be:

(i) 38 hours per week; or

(ii) 76 hours per fortnight; or

(iii) 152 hours over 28 days.

Any hours worked in excess of an average of 38 hours per week will incur overtime.

Timesheet example of employee exceeding 38 hours per week. Overtime will apply to all hours in excess of the period:

This example is based on weekly overtime averaging (38 hours per week). There is the ability to configure the averaging periods to your standard business practice (ie: weekly, fortnightly or monthly). For further details on how to set up the overtime averaging period in your account please see Overtime Averaging.

📜 19.4 Rest period after overtime

(a) When overtime work is necessary, it will, wherever reasonably practicable, be so arranged that employees have at least 10 consecutive hours off duty between the work of successive days or shifts, including overtime.

(b) An employee, other than a casual employee, who works so much overtime between the termination of their ordinary work on one day and the commencement of their ordinary work on the next day, that they have not had at least 10 consecutive hours off duty between those times, will be released after completion of such overtime, until they have had 10 consecutive hours off duty without loss of pay for ordinary working time occurring during such absence.

(c) If, on the instruction of the employer, an employee resumes or continues to work without having had 10 consecutive hours off duty, they will be paid at the rate of 200% of the minimum hourly rate applicable to their classification and pay point (or 200% of the casual hourly rate in the case of a casual employee) until released from duty for such period. The employee will then be entitled to be absent until they have had 10 consecutive hours off duty without loss of pay for rostered ordinary hours occurring during the absence.

If an employee does not receive a 10 hour break between shifts after working overtime, the second shift will be treated as overtime until they are released from duty.

(a) An employee will be allowed a rest break of 10 hours between the completion of one ordinary work period or shift and the commencement of another work period or shift.

(b) By mutual agreement between the employer and employee, the 10 hour rest break may be reduced to 8 hours.

(c) If, on the instruction of the employer, an employee resumes or continues to work without having had 10 consecutive hours off duty, or 8 hours as agreed, they will be paid at the rate of 200% of the minimum hourly rate applicable to their classification and pay point (or 200% of the casual hourly rate in the case of a casual employee) until released from duty for such period.

The 8 Hours Per Agreement tag facilitates the ad-hoc/ irregular agreements to work work 8 hours between shifts ending in ordinary hours detailed in clause 13.4.

To have the option to apply this Shift Tag in the timesheet, you will need to ensure that the 8 Hours Per Agreement tag has been added to the employee profile.

Then in the timesheet you can apply the tag to the shift where the employee has agreed to work their hours with an 8 hour break between shifts.

See the below example, before the application of the 8 Hours Per Agreement tag, the shift will have a penalty applying as the 10 hour break has not been met:

After application of the 8 Hours Per Agreement tag in the timesheet, the time on Thursday will revert to the ordinary hourly rate as the 8 hour break requirement has been met:

If your employee has agreed to work with 8 hours between shifts on a regular/ ongoing basis, you can utilise the 'Agreed 8 Hour Gap' employment types to automate the 8 hour break between shifts.

For more information on the 'Agreed 8 Hour Gap' employment types available in the Nurses Managed Template, please see here.

The In Excess of Full Time Hours tag facilitates the overtime provision for Part Time employees that is detailed in clause 19.1(d).

📜 19.1 Overtime - full time and part time employees

...

(d) Part-time employees

All time worked by part-time employees in excess of the rostered daily ordinary full-time hours will be overtime and will be paid as prescribed in clause 19.1(a).

If a Part Time employee works beyond the daily ordinary hours of a Full Time employee they will be entitled to overtime for time worked in excess of the daily Full Time hours. As the overtime conditions for this provision will be dependent on each individual business's rostering requirements, the shift tag will need to be added to the Timesheet to trigger the overtime:

See the below example, a Part Time employee has worked 5.00am-5.00pm and the ordinary daily Full Time hours are 6.00am-3.00pm:

Before application of the In Excess of Full Time Hours tag, the time worked outside 6.00am-3.00pm will be treated as normal:

To correctly distribute the overtime where it is required you will need to split out the shift where the employee has worked outside of the regular Full Time hours for the day.

Separating time worked on the same day

In this example, the regular Full Time hours were 6.00am-3.00pm and the employee worked 5.00am-5.00pm. This means that 5.00am-6.00am and 3.00pm-5.00pm were in excess of the daily Full Time hours, so these are the time blocks that should have the overtime applied. The period worked between 6.00am-3.00pm will be treated as normal as this aligns with the daily Full Time hours.

You can add an additional shift to the same day via the + button as shown below:

Then you want to create separate shifts on the same day to capture the different time blocks (ie: 5.00am-6.00am, 6.00am-3.00pm & 3.00pm-5.00pm):

Applying the In Excess of Full Time Hours tag

Once you have the seperate time blocks for the time worked beyond the daily Full Time hours, you can tag each respective block with the In Excess of Full Time Hours tag to apply overtime as required:
​

17.2 Wage-related allowances

(a) On-call allowance

(i) An on-call allowance is paid to an employee who is required by the employer to be on-call at their private residence,or at any other mutually agreed place. The employee is entitled to receive the following additional amounts:

(ii) For the purpose of clause 17.2(a) the whole of the on-call period is calculated according to the day on which the major portion of the on-call period falls.

📜 19.8 On-call allowance

An employee who is required to be on-call may be entitled to an allowance in accordance with clause 17.2(a).

The On-call tag facilitates the conditions outlined in clauses 17.2 and 19.6, where an employee may be required to remain on call for a period of time.

To apply the On-call tag to the timesheet, you will first need to ensure the tag has been added to the employee profile:

Once the tag has been added to the profile you will be able to add the On-call tag to the timesheet via the shift tag drop down:

When the On-call tag is applied to the timesheet, the shift will cost at $0. This allows for the employee to then rostered, and clock in and out of, on call periods.

Please see the example below, the employee is required to be on call overnight from 6.00pm until 6.00am.

Before application of the On-call tag, the time is treated as normal:

After application of the On-call tag, the time is costed at $0 and the allowance can be added to the shift.

The applicable On-call allowance can be added to the on-call shift via the + Allowances button.

For more information on the On-call allowances configured in the Managed Template please see the allowance section of the Help Guide here.

(a) An employee who is required to be on-call and who is recalled to work at the workplace will be paid for a minimum of 3 hours' work at the appropriate overtime rate.

(b) An employee who is required to be on-call and who is required to perform work by the employer via telephone or other electronic communication away from the workplace will be paid at the appropriate overtime rate for a minimum of one hour's work. Multiple electronic requests made and concluded within the same hour shall be compensated within the same one hour's overtime payment. Time worked beyond one hour will be rounded to the nearest 15 minutes.

📜 19.7 Recall to work when not on-call

(a) An employee who is not required to be on-call and who is recalled to work at the workplace after leaving the employer's premises will be paid for a minimum of 3 hours' work at the appropriate overtime rate.

(b) An employee who is not required to be on-call and who is required to perform work by the employer via telephone or other electronic communication away from the workplace will be paid at the appropriate overtime rate for a minimum of one hour's work. Multiple electronic requests made and concluded within the same hour shall be compensated within the same one hour's overtime payment. Time worked beyond one hour will be rounded to the nearest 15 minutes.

(c) Except as provided in clause 19.7(d) the time spent travelling to and from the place of duty will be deemed to be time worked.

(d) Where an employee is recalled within 3 hours of their rostered commencement time, and the employee remains at work, only the time spent in travelling to work will be included with the actual time worked for the purposes of the overtime payment.

(e) An employee who is recalled to work will not be obliged to work for 3 hours if the work for which the employee was recalled is completed within a shorter period.

(f) If an employee is recalled to work, the employee will be provided with transport to and from their home or will be refunded the cost of such transport.

In accordance with clauses 19.6 and 19.7, recall conditions can be facilitated in the timesheet by applying the appropriate recall shift tag.

In the managed template there are 2 tags available to facilitate the different recall conditions:

Seperate tags are required to facilitate the different minimum engagements depending on whether the employee is recalled physically or via electronic means.

See the below example where an employee has been recalled for 30 minutes:

To apply shift tags on the Timesheets, you must first have the Award Tag feature turned on. Turning on this feature will give you the drop-down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust a shift cost (Award Tag).

Once you have turned on the setting, you will see the additional shift tags drop down in the timesheet:

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Additional Tags select the appropriate shift tag > click Confirm Changes.

Please see the below example where the 'Recall' and 'Recall Telephone' tags are being added to the employee profile.

Once you have saved the tags to the employee profile, they will become available to select from the shift tag drop down in the timesheet:

📜 17.3(a) Clothing and equipment

(i) Employees required by the employer to wear uniforms will be supplied with an adequate number of uniforms appropriate to the occupation free of cost.

Uniforms are to remain the property of the employer and be laundered and maintained by the employer free of cost to the employee.

(ii) Uniform allowance

Instead of the provision of such uniforms, the employer may pay an employee a uniform allowance of:

whichever is the lesser amount.

...

(iv) The uniform allowance, but not the laundry allowance, will be paid during all absences on paid leave, except absences on long service leave and absence on personal/carer’s leave beyond 21 days. Where, prior to the taking of leave, an employee was paid a uniform allowance other than at the weekly rate, the rate to be paid during absence on leave will be the average of the allowance paid during the 4 weeks immediately preceding the taking of leave.

The Clothing and Equipment allowance has been automated in the Nurses Award Managed Template, and the prescribed daily amount will be applied automatically in the timesheet once per day.

For the Uniform allowance to automatically apply to an employee's timesheet, you will need to add the 'Clothing and Equipment Allowance' tag to the employee profile:

Once the allowance has been added to the employee profile, the allowance will automatically populate in the timesheet:

📜 17.3(a) Clothing and Equipment

...

(iii) Laundry allowance

Where an employee's uniforms are not laundered by or at the expense of the employer, the employee will be paid a laundry allowance of:

whichever is the lesser amount.

Tanda has automated the Laundry Allowance. For the Laundry allowance to apply in the timesheet you will need to add the 'Laundry Allowance' tag to the employee profile:

Once the tag has been added to the employee profile, the allowance will automatically populate in the Timesheet.

📜 17.2(a) On-call allowance

(i) An on-call allowance is paid to an employee who is required by the employer to be on-call at their private residence, or at any other mutually agreed place. The employee is entitled to receive the following additional amounts:

(ii) For the purpose of 17.2(a) the whole of the on-call period is calculated according to the day on which the major portion of the on-call period falls.

The On-call allowance is a manual allowance.

To apply the On-call allowance to the timesheet you will need to use the + Add Allowances button:

Select the applicable On-call allowance from the drop down and enter the required units (1).

Then select Save Allowances to add the allowance to the timesheet:

The allowance will be populated on the shift:

📜 17.3(b) Meal allowances

(i) When required to work overtime after the usual finishing hour of work beyond one hour or, in the case of shiftworkers, when the overtime work on any shift exceeds one hour, an employee will be:

(ii) In addition to the allowance provided for in clause 17.3(b)(i), where overtime work exceeds 4 hours a further meal allowance of $13.70 will be paid.

(iii) Clauses 17.3(b)(i) and 17.3(b)(ii) will not apply when an employee could reasonably return home for a meal within the meal break.

(iv) On request the meal allowance will be paid on the same day as overtime is worked.

The Meal Allowances in Tanda have been configured as manual allowances. This means manual intervention will be required in the Timesheet to have these allowances trigger.

An employee will be entitled to a meal allowance where they are required to work more than 1 hour of overtime beyond the usual finishing time or for shift workers the allowance is applicable on any shift where more than 1 hour of overtime has been worked.

In addition, if the overtime exceeds 4 hours on one shift, employees are entitled to receive a subsequent meal allowance.

To apply the meal allowance to the timesheet select the + Add Allowances button:

Select the applicable meal allowance from the drop down and enter the required units for the allowance:

Click Save Allowances to add the allowance to the timesheet.

The Meal Allowance will now be visible on the timesheet:

📜 17.3(c) Travelling, transport and fares

(i) An employee required and authorised to use their own motor vehicle in the course of their duties will be paid an allowance of not less than $0.96 per kilometre.

(ii) When an employee is involved in travelling on duty, and the employer cannot provide the appropriate transport, all reasonably incurred expenses in respect to fares, meals and accommodation will be met by the employer on production of receipted account(s) or other evidence acceptable to the employer.

(iii) The employee will not be entitled to reimbursement for expenses referred to in clause 17.3(c)(ii) which exceed the mode of transport, meals or the standard of accommodation agreed with the employer for these purposes.

The Transport Allowance in the Managed Template has been configured as a manual allowance. This means that there will be some manual intervention required to trigger the allowance in the timesheet.

To apply the travel allowance to the timesheet select the + Add Allowances button:

Then select Transport Allowance from the dropdown and enter the required number of units. Noting, this allowance has been configured at a c/km rate. This means that the the required units for the allowance will be dependant on the km that have been travelled.

Select the Save Allowances button to add the allowance to the Timesheet.

The Transport Allowance will now be visible in the timesheet: