To utilise the Fitness Industry Managed Template you will first need to enable the Managed Template in your account. To do this go to Time & Attendance >Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option add staff to the award via the + Add Staff to Award button or via the steps outlined below:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

To add an employee’s Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Under Industry Award select the Award applicable to the employee, as below:

The Employment Types and Classification/ Levels under the selected Managed Template will then populate via the drop downs for selection:

For details on the difference between the casual employment types please see the minimum engagements section of this guide.

For further information on configuring salaried staff specifically please see the Salaried Staff article.

These Classifications/ Levels tags are configured to be per the rounding detailed in the Fair Work Ombudsman Pay Guide for the Fitness Industry Award 2020.

These base rates are increased in line with the Pay Guide annually and the new rates will always take effect from the date set down by the Fair Work Commission.

Please see the below example of an employee configured to be a Casual paid at the Level 4 base rate:

Please see the below information on managing casual employees in Tanda.

If employees are paid a base rate higher than the award rate, enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

For further information on setting up your employees in Tanda please see the article Assign Payroll Classifications to Staff.

When setting up the employee’s profile please ensure their date of birth has correctly been entered. Tanda will automatically pull this age and apply the correct rate.

For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for the classification.

When a Junior employee has a birthday resulting in a change to their hourly rate, the rate in Tanda will automatically update on the birth date.

For further information on setting up your employees in Tanda please see the article Assign Payroll Classifications to Staff.

📜 15.3 Higher duties

An employee appointed by the employer to perform the work of a classification higher than the employee’s usual classification must be paid at least the rate applicable to the higher classification for the hours worked at the higher level.

There are two options for configuring and applying higher duties in Tanda:

To learn how to set up higher duties for the Hospitality Award please see Automatically Pay Employees a Higher Rate When Working in Another Team.

When you enable the Fitness Industry Award Managed Template you will also enable the Fitness Industry Award automatic break templates. The breaks template will assist with the rostering of breaks for any staff under this Managed Template.

There are two break templates for the Fitness Industry Award Managed Template: one for Full Time and Part Time employees and a separate one for Casual employees.

To view the break templates navigate to Time & Attendance > Compliance > click Manage against the Fitness Industry Award Template > view the breaks under Breaks for the Fitness Industry Award (MA000094):

To edit the break templates click Edit in the Breaks for the Fast Food Industry Award (MA000003) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

Proactive alerts can also be set up to be sent to managers during the shift regarding the taking of breaks. These alerts are known as 'Key Alerts'. To see more about configuring key alerts, see Receive alerts for variances and compliance breaches.

📜 19.2 Overtime rates

Where an employee works overtime the employer must pay the employee overtime rates as follows:

(a) Monday to Saturday—150% of the minimum hourly rate for the first 2 hours and 200% of the minimum hourly rate after 2 hours; and

(b) Sunday—200% of the minimum hourly rate.

(c) Public holiday—payment for working on a public holiday is dealt with in clause 25—Public holidays.

📜 25.3 Payment for working on a public holiday

(a) A full-time or part-time employee must be paid at the rate of 250% of the minimum hourly rate for all hours worked on a public holiday. An employee required to work on a public holiday must be engaged or be paid for at least 4 hours’ work.

...

(c) Payment for a casual employee working on a public holiday is in accordance with clause 12.1(b).

📜 11.4 An employer is required to roster a part-time employee for a minimum of 3 consecutive hours on a shift or a minimum of 3 hours, exclusive of meal breaks, on a broken shift.

This minimum engagement will automatically buffer on the timesheet if a shorter period is worked. Please see the below example of a Pull Time employee who only worked 2 hours:

For a Part Time employee, the minimum engagement is configured to apply at the end of the work day if the total number of hours across all shifts is under 3 hours.

For example, the total time worked across the below split shifts is under 3 hours so the minimum engagement rule will buffer at the end of the last shift:

📜 12.3 Minimum engagement

(a) Subject to clause 12.3(b),a casual employee must be engaged for a minimum period of 3 hours’ work at the appropriate rate or be paid per engagement for a minimum of 3 hours’ work at the appropriate rate.

(b) A casual employee who is classified as a Level 2,3,3A,4,4A or 5 instructor, trainer or tennis coach or as a trainee undertaking practical work involvement may be engaged for a minimum period of one hour’s work at the appropriate rate or be paid per engagement for a minimum of one hour’s work at the appropriate rate.

To cater to the two casual minimum engagements under the Award there are two different casual Employment Types available:

The Casual (3 Hour Minimum Engagement) employment type will automatically apply the 3 hour minimum engagement as outlined under clause 12.3(a).

The Casual employment type will automatically apply the 1 hour minimum engagement as outlined under clause 12.3(b).

The below clause is only applicable to Full Time and Part Time employees working on a public holiday.

📜 25.3 Payment for working on a public holiday

(a) A full-time or part-time employee must be paid at the rate of 250% of the minimum hourly rate for all hours worked on a public holiday. An employee required to work on a public holiday must be engaged or be paid for at least 4 hours’ work.

The public holiday minimum engagements will automatically apply if the time worked is under the stipulated shift length.

The Broken Shift Allowance will automatically apply in the timesheet if the break between shifts meets the conditions of clause 17.2(b):

📜 17.2 Wage-related allowances

(b) Broken shift allowance

An employee working a rostered broken shift must be paid per day $15.19 extra...

Please see the below example of the Broken Shift Allowance applying automatically in the timesheet:

To apply one of the above allowances, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

Then from the dropdown, select the manual allowance you wish to apply.

Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the green ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you:

Once saved, the allowance will now apply to the timesheet:

Repeat this process for each day and instance that a manual allowance is needed.

For further details on utilising allowances and shift tags please see Applying Allowances and Shift Tags to Timesheets.