To record a Part Time employee's regular pattern of work in Tanda navigate to Workforce > Staff > (Employee Name) > Payroll > Regular Hours > Click 'Edit regular hours' button:

Enter the applicable hours in the below fields including start and finish times, the team the employee will usually be working the regular hours in and meal breaks:

Working hours and teams:

Meal breaks:

In addition to the above, if you enter the total contracted hours into the Minimum Base Hours field you can then receive flags in the roster warning when an employee has not been rostered for their total contracted hours:

Minimum Base Hours field:

Roster warning:

Once all relevant contracted hours have been entered select Save and then on the following page select Update Employee Details.

If a Part Time employee then works outside the regular hours of work overtime rates will automatically apply in the employee's timesheet per clause 19.1(b):

📜 19.1 Overtime

...

(b) in excess of the agreed number of hours per week pursuant to clauses 10.2 and 10.3, or the daily hours prescribed in clause 13.5, by a part-time employee...

For example, please see the below employee with a regular pattern of work totalling 22.5 hours per week:

When this employee works beyond their regular hours on Monday, the overtime rate apply automatically:

To prevent accidental variations from occurring, managers are notified on the roster if a shift differs from the regular hours of work:

When View is selected managers will be able to see what the agreed regular hours are:

📜 10. Part-time employees

10.3 A part-time employee’s hours once fixed can be varied at any time by agreement. Any agreed variation to the regular pattern of hours will be recorded in writing.

A variation to a part time employee's regular pattern of work under clause 10.3 can be recorded in Tanda.

A record of the agreement, including the time it was agreed to, can be captured in either of the below ways:

To use this feature please see Have employees mutually agree to variations from their contract hours which is an article that details how the shift acceptance feature can be enabled.

Once this feature has been enabled, a record of an agreement to vary the regular hours will be visible against the employee profile and on timesheets.

The shift tags that is available in the Miscellaneous Award Managed Template that can be used to configure acceptance to a change to the agreed regular pattern of work are Accepted Shift Variation and Declined Shift Variation.

To utilise these shift tags, firstly save them to the profiles of the applicable employees by navigating to Workforce > Staff > (Employee Name) > Pay Conditions > under Additional Tags search for Accepted Shift Variation and the Declined Shift Variations and save them to the employee profile:

Then these tags can be used in the configuration of a shift question as detailed here.

Alternatively, the Accepted Shift Variation tag can be applied to the timesheet using the 'Select Tag' drop down field:

Before the application of the shift tag:

After the application of the shift tag:

The above is also how the shift tag will display in the timesheet if the tag is used in the configuration of a regular hours variation shift question.

If you need to update your settings in order to see the 'Select Tag' drop down field please see Setting Up and Using Shift Tags section of this guide.

📜 10. Part-time employees

10.3 A part-time employee’s hours once fixed can be varied at any time by agreement. Any agreed variation to the regular pattern of hours will be recorded in writing.

Once the Shift Acceptance Feature has been enabled when an employee agrees to or declines a variation to their regular hours of work, a record of this agreement will be recorded in the Rosters section on the employee profile:

There is a break template available as part of the Miscellaneous Award Manage Template that can be used to roster the above break.

To view the break template navigate to Time & Attendance > Compliance > click Manage against the Miscellaneous Award template > view the breaks under Breaks for the Miscellaneous Award (MA000104):

To edit the break template click Edit in the Breaks for the Miscellaneous Award (MA000104) box and you will be taken to the break settings:

This break template can then be used for automatically rostering and applying breaks in timesheets. For more information on automatic breaks see the Setting up and managing automatic breaks guide.

The penalties outlined under clause 20 of the Award automated in Tanda are outlined below.

📜 20. Penalty rates

All work performed by an employee outside of ordinary hours, which is not overtime will be paid at the following rates:

An example of a penalty rate can be seen below when a Casual employee works after 7.00pm on a Thursday:

Overtime under the Miscellaneous Award is outlined under clause 19.1:

📜 19.1 Overtime

All time worked in excess of:

(a) an average of 38 hours per week, or the daily hours prescribed in clause 13.5, by a full-time employee or casual employee; or

(b) in excess of the agreed number of hours per week pursuant to clauses 10.2 and 10.3, or the daily hours prescribed in clause 13.5, by a part-time employee;

is overtime and must be paid at the rate of 150% of the relevant minimum rate for the first 3 hours and 200% of the relevant minimum rate after 3 hours

The above overtime rates will automatically apply in Tanda when applicable.

For the overtime conditions applicable to each employment type please see below.

Under the Miscellaneous Award Casuals are required to be paid for 2 hours of work for each shift:

📜 11.2 A casual employee must be engaged and paid for at least 2 consecutive hours of work on each occasion they are required to attend work.

When a Casual works under 2 hours in a shift a minimum engagement will automatically buffer the time worked to 2 hours.

Please see the below example where a Casual employee only works 1.5 hours:

The Causal minimum engagement will look at the total hours worked per shift.

This means that if a broken shift is worked with a gap between shifts greater than 60 minutes, the minimum engagement will apply to all shifts under 2 hours:

This shift tag is only applicable to employees that have been set up with the Full Time, Part Time or Casual Employment Type tags. It has no function for employees set up with the (12 Hours Agreed) Employment Type tags.

To use this shift tag it needs to be saved to the employee profile first.

This can be done by navigating to Workforce > Staff > (Employee Name) > Pay Conditions & Regular Hours > Make Change > search for the 12 Hours In Shift (By Agreement) shift tag > add it to the profile > click Save Contract Changes:

Once saved to the profile, the shift tag can be saved to the timesheet in instances where there has been agreement to increase the ordinary hours in a day to 12.

Please see below for an example.

Before the application of the shift tag:

After the application of the shift tag:

📜 19.2 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

When an employee has an agreement with their employer that overtime worked can be accrued as time off equivalent to the amount for which payment would otherwise have been made, they are agreeing to TOIL.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

The overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

To use the TOIL shift tag it needs to be saved to the employee profile first.

This can be done by navigating to Workforce > Staff > (Employee Name) > Pay Conditions & Regular Hours > Make Change > search for the TOIL shift tag > add it to the profile > click Save Contract Changes:

Please see the below example of the application of the TOIL shift tag for a Full Time employee that has worked in excess of their rostered hours:

Before the application of a TOIL shift tag:

After the application of the TOIL shift tag:

To apply shift tags on the Timesheets, you must first have ‘Award Tags’ feature turned on. Turning on this feature will give you the drop down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):

Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet:

📜 17.2(a) First aid allowance

An employee who has been trained to provide first aid and who is the current holder of appropriate first aid qualifications, such as a certificate from St John Ambulance or similar body, must be paid an extra $19.90 per week if appointed by their employer to perform first aid duties.

In order for the First Aid Allowance to automatically apply to an employee's timesheet you will need to add one of the below tags to the Pay Conditions tab of the employee profile.

There is the option to pay the First Aid Allowance in a single weekly amount or at hourly rate that will cap once the required weekly total is reached.

The available tag options are:

To add one of the above tags to the employee profile navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > under Allowances/ Penalties search for the relevant allowance tag:

The click Save Contract Changes.

The allowance will then automatically apply to the employee’s timesheet.

In the below example the hourly first aid allowance was saved to the employee's Pay Conditions tab, meaning that the hourly rate will now apply for each hour worked up until the cap:

📜 17.2(b) Leading hand/in charge allowance

A team leader or leading hand in charge of 3 or more employees must be paid:

In order for the Leading Hand Allowances to automatically apply to an employee's timesheet you will need to add one of the below tags to the Pay Conditions tab of the employee profile.

There are weekly and hourly versions of the above listed Leading Hand Allowances.

Weekly Leading Hand Allowance tags:

Hourly Leading Hand Allowance tags:

To add one of the above tags to the employee profile navigate to Time & Attendance > Staff > (Employee Name) > Pay Conditions > under Allowances/ Penalties search for the relevant allowance tag:

The click Save Contract Changes.

The allowance will then automatically apply to the employee’s timesheet.

In the below example a weekly Leading Hand Allowance was saved to the employee's Pay Conditions tab, meaning that the allowance will apply the total required amount to the first shift of the week:

To add one of the above manual allowances to a timesheet, go to the relevant employee’s timesheet and click on the blue + Add Allowances button under the start and finish times as shown below:

Click + Add Allowance in the Shift Allowances window and the select the manual allowance from the the dropdown:

Please note that any automatic allowances will appear in the Shift Allowances window, however they cannot be edited.

Enter the number of units you wish to apply, then press the Save Allowances button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you:

Once saved, the allowance will now apply to in the timesheet: