Using this guide:

This article will cover the below aspects of the Commercial Sales Award Managed Template:

Firstly you will need to enable the Commercial Sales Award Managed Template in your account. To do this go to Compliance > Award Template > Apply Template.

Select the relevant payroll system. Scroll down the page to Apply an Award then click Enable on the award template you would like to apply to your account.

Once the award template has been enabled you have the option to add staff to the award via the + Add Staff to Award button or via the below outlined process.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To add an employee’s classification and pay grade, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Industry Award’, select the Award applicable to the employee, as below:

You will also require the employee to be mapped to an Employment Type and a Classification/ Level. This is achieved through selecting applicable 'tags'.

In the Commercial Sales Award Managed Template, the applicable tags available are listed below.

Please see the below example of the correct set up for a Part Time Merchandiser:

Once you have mapped the changes and selected Update Employee Details in the bottom left corner you will see that the Pay Rates table will populate with the applicable rates.

📜 11.1 Casual loading

(a) For each ordinary hour worked, a casual employee must be paid:

(i) the minimum hourly rate for the classification in which they are employed; and

(ii) a loading of 25% of the minimum hourly rate.

Under the Commercial Sales Award Casuals are entitled to a loaded rate at the multiplier of 1.25%. Casual loading in Tanda is applied using the multiplier method.

In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and, where applicable, penalty rates are expressed with the additional casual loading amount.

If employees are paid a base rate higher than the Award Rate, simply enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

When setting up the employee’s profile please ensure their date of birth has correctly been entered. Tanda will automatically pull this age and apply the correct rate.

For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for the classification. Please see the below:

Once the employee classification has been set up, the rules applicable to that worker will now apply on the employee’s Timesheet when a shift is worked.

So, for example, an 9:00am to 5:00pm shift on a Monday will demonstrate the ordinary hours worked on this day for a Casual employee as per below:

The same will occur if an overtime or penalty rate applies. For example, the below shows that when a Part Time employee works over 10 hours in a day. A rate of 1.50x is paid for the overtime period.

Some examples of the penalties and overtime rules that are applicable under the Commercial Sales Award 2020 are:

Saturday Work:

📜 19.1 (b) Saturday work

A full-time or part-time employee directed by the employer to perform any work on a Saturday will be paid at a rate of 150% of the applicable minimum hourly rate set out in clause 15—Classifications and minimum rates, with a minimum payment of 2 hours.

📜 19.2 (b) Saturday work

A casual employee directed by the employer to perform any work on a Saturday will be paid at a rate of 175% of the applicable minimum hourly rate set out in clause 15—Classifications and minimum rates, with a minimum payment of 2 hours.

Tanda will automatically pay the above penalties when applicable.

Please see the below example of a Saturday ordinary hours shift:

Sunday Work:

📜 19.1 (c) Sunday work

A full-time or part-time employee directed by the employer to perform any work on a Sunday will be paid at a rate of 200% of the applicable minimum hourly rate set out in clause 15—Classifications and minimum rates, with a minimum payment of 3 hours.

📜 19.2 (c) Sunday work

A casual employee directed by the employer to perform any work on a Sunday will be paid at a rate of 225% of the applicable minimum hourly rate set out in clause 15—Classifications and minimum rates, with a minimum payment of 3 hours.

Tanda will automatically pay the above penalties when applicable.

Please see the below example of a Sunday ordinary hours shift:

Public Holidays:

📜 25.3 All work done by an employee, other than travelling, at the request of the employer on a public holiday or a substitute day will be paid at the rate of 250% of the minimum hourly rate with a minimum payment of 3 hours. Provided that instead of such payment,2 and a half days leave with pay may be granted in respect of each such holiday, at a time mutually agreed between the employer and the employee.

Tanda will automatically apply the public holiday penalty on days that have been configured to be a public holiday.

For further information on configuring public holidays please see Configure public holidays regions.

Full Time and Part Time Employees:

The overtime conditions for Full Time and Part Time employees are based on the below clauses:

📜 19. Overtime and penalty rates

19.1 Full-time and part-time employees

a) Monday to Friday work

A full-time or part-time employee directed by the employer to perform any work after 6.00 pm Monday to Friday inclusive, or in excess of the ordinary hours of work provided in clause 13—Ordinary hours of work, will be paid at a rate of 150% of the applicable minimum hourly rate set out in clause 15—Classifications and minimum rates.

📜 13. Ordinary hours of work

13.1 Maximum weekly hours and requests for flexible working arrangements are provided for in the NES.

13.2 The ordinary hours of work for a full-time employee are an average of 38 per week with a maximum of 152 hours over 28 consecutive days.

13.3 The ordinary hours of work may be worked on any days of the week.

13.4 The ordinary hours of work will not exceed 10 hours on any day

The below overtime conditions have an automatic application in Tanda for Full Time and Part Time employees:

Casual Employees:

The overtime conditions for Casual employees are based on the below clauses:

📜 19. Overtime and penalty rates

19.2(a) Monday to Friday work

A casual employee directed by the employer to perform any work after 6.00 pm Monday to Friday inclusive, or in excess of the ordinary hours of work provided in clause 13—Ordinary hours of work, will be paid at a rate of 175% of the applicable minimum hourly rate set out in clause 15—Classifications and minimum rates.

📜 13. Ordinary hours of work

13.3 The ordinary hours of work may be worked on any days of the week.

13.4 The ordinary hours of work will not exceed 10 hours on any day...

The below overtime conditions have an automatic application in Tanda for Casual employees:

Part Time Employees

Under the Award Part Time employees require a minimum engagement of 3 hours per the below clause:

📜 10.5 An employer is required to roster a part-time employee for a minimum of 3 consecutive hours on any shift.

The minimum engagement outlined above has been built into the Managed Template to buffer the time worked if it is less than 3 hours.

Please see the below example of a minimum engagement applying for a Part Time employee:

Casual Employees

Under the Award Casual employees require a minimum engagement of 3 hours per the below clause:

📜 11.3 A casual employee must be engaged and paid for at least 2 consecutive hours of work on each occasion they are required to attend work.

The above minimum engagement will automatically apply in the timesheet for Casual employees if they have worked less than 3 hours.

Weekend Work

Under the Award employees are entitled to a minimum engagement of 2 hours on a Saturday (Clause 19.1(b) and 19.2(b)) and 3 hours on a Sunday (Clause 19.1(c) and 19.2(c)). These minimum engagements will automatically apply in the timesheet for employees if they have worked less than the requires hours.

Public Holidays

📜 25.3 All work done by an employee, other than travelling, at the request of the employer on a public holiday or a substitute day will be paid at the rate of 250% of the minimum hourly rate with a minimum payment of 3 hours...

The above minimum engagement on a public holiday will automatically apply in the timesheet for employees if they have worked less than 3 hours.

In Tanda award tags are usually applied to a timesheet in order to apply a manual overtime rule or override an automatic overtime rule.
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Under the Commercial Sales Managed Template these tags are:

Public Holiday Travelling Time

📜 25.4 All travelling in connection with work by an employee at the request of the employer on a public holiday or a substitute day will be paid for at the rate of 150% of the minimum hourly rate with a minimum payment as for 3 hours’ travelling. Provided that instead of such payment, one and a half days’ leave with pay may be granted in respect of each holiday, at a time mutually agreed between the employer and the employee.

This shift tag is applicable when an employee is required to travel on a public holiday.

When the shift tag is applied to the timesheet it will pay the travel hours at a multiplier of 1.50x and will buffer the timesheet to 3 hours if the time travelled is less than this.

In order to ensure that the travel time multiplier is only applied to applicable time travelled, the time travelled and the time worked should be split on the timesheet.

Please see the below example.

Before the Application of the shift tag:

After the application of the shift tag:

For more information on apply award tags to several employees at once please see Bulk Categorised Staff.

You must first ensure the tag is applied to the employee’s profile. To do this, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Allowances and Penalties’, select the appropriate shift tag.

Please see the below example where the ‘Public Holiday Travelling Time’ shift tag has been added to the profile:

To show these on the Timesheets, you must ensure you have ‘Award Tags’ turned on. This will give you a second drop-box on the time sheets, for you to select the correct shift tag to apply to the shift.

To do this, head to Settings > Timesheets > Show Advanced Settings and select the box after ‘Show an extra dropdown to adjust shift cost (Award Tag)’, as follows:

Now you should see the shift tags added to the profile as drop down options next to the timesheet, as shown below:
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Allowances pursuant to the Commercial Sales Award 2020 Managed Template have been built into the Tanda system.

The allowances will not apply unless specifically added onto the day’s timesheet.

These allowances are set up to manual in Tanda as it is not predictable when these allowances would be applicable. The allowances available in this Managed Template per Clause 17.2 of the Award are:

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day’s timesheet.

Repeat this process for each day and instance that a manual allowance is needed.

If you have any questions regarding the above including how to implement these changes, please contact our support team via live chat or email (support@tanda.co).

For further information on this Award please see Commercial Sales Award 2020.