Using this guide:

  • The guide demonstrates how Tanda assists to meet the requirements of the award.

  • Highlighted Text beginning with the '📜'' icon shows the relevant clause in the Award

  • This guide details the most common sections of the Award. To view the full sections of the Award, refer to the Registered and Licensed Clubs Award 2020 on the Fair Work Ombudsman website.

  • This guide is relevant to the Registered and Licensed Clubs Award 2020 (General) Managed Template. This is not relevant to the Registered and Licensed Clubs Award 2020 (Maintenance) Managed Template. Please see this Summary for the General Managed Template.

  • This guide was last reviewed on 9 August 2022.

This article will cover the below aspects of the Registered and Licensed Clubs Award (General) Managed Template:

Classifications

Enabling the Award Template

Firstly you will need to enable the Registered and Licensed Clubs Managed Template in your account. To do this go to Compliance > Award Template > Apply Template.

Select the relevant payroll system. Scroll down the page to Apply an Award then click Enable on the award template you would like to apply to your account.

Once the award template has been enabled you have the option to add staff to the award via the + Add Staff to Award button or via the below outlined process.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

Classification of Staff

To add an employee’s classification and pay grade, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Industry Award’, select the Award applicable to the employee, as below:

A series of tags have been created to suit each employee. These are:

Employment Tags

  • Full Time

  • Part Time

  • Casual

  • Casual Fitness Instructor

  • Apprentice

For further details on the difference between the two casual classifications please see the section on Minimum Engagements below.

Pay Grade Classifications

General:

  • Introductory

  • Level 1

  • Level 1 Bar

  • Level 2

  • Level 2 Bar

  • Level 3

  • Level 3 Bar

  • Level 4

  • Level 4 Bar

  • Level 5

  • Level 5 Bar

  • Level 6

  • Level 7

  • Level 8

  • Level 9

  • Level 10

  • Level 11

  • Level 12

  • Level 13

Apprentices and Trainees:

  • Trade Adult Apprentice 1st Year

  • Trade Adult Apprentice 2nd Year

  • Trade Adult Apprentice 3rd Year

  • Trade Adult Apprentice 4th Year

  • Trade Apprentice 1st Year

  • Trade Apprentice 2nd Year

  • Trade Apprentice 3rd Year

  • Trade Apprentice 4th Year

  • Management Trainee 1st Year

  • Management Trainee 2nd Year

  • Management Trainee 3rd Year

  • Management Trainee 4th Year

  • Waiting Adult Apprentice 1st 6 Months

  • Waiting Adult Apprentice 2nd 6 Months

  • Waiting Adult Apprentice 3rd 6 Months

  • Waiting Adult Apprentice 4th 6 Months

  • Waiting Apprentice 1st 6 Months

  • Waiting Apprentice 2nd 6 Months

  • Waiting Apprentice 3rd 6 Months

  • Waiting Apprentice 4th 6 Months

NOTE: Each time an apprentice progresses into the next stage of their career you will need to update their employment tag within their profile in Tanda. This is because Tanda does not automatically increase wages based on time periods.

Casual Loading

📜 11.1 Casual loading

Casual employees will be paid the percentage of the ordinary hourly rate prescribed in clauses 24.1 and 24.2 (which includes a 25% casual loading) for the classification in which they are employed.

Under the Registered and Licensed Award casuals are entitled to a loaded rate at the multiplier of 1.25x. Casual loading in Tanda is applied using the multiplier method.

In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and, where applicable, penalty rates are expressed with the additional casual loading amount.

Paying Higher Base Rates

If employees are paid a base rate higher than the Award Rate, simply enter the employees base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

Age Classifications

When setting up the employee’s profile please ensure their date of birth has correctly been entered. Tanda will automatically pull this age and apply the correct rate.

For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for the classification. Please see the below:

Timesheets

General

Once the employee classification has been set up, the rules applicable to that worker will now apply on the employee’s Timesheet when a shift is worked. So, for example, an 9:00am to 5:00pm shift on a Monday will demonstrate the ordinary hours worked on this day for a Casual employee as per below:

Overtime and Penalty Rates

The same will occur if an overtime or penalty rate applies. For example, the below shows that when over 12+ hours are worked in a shift by a Casual employee. A rate of 1.50x is paid for the first two hours of overtime and a rate of 2.00x thereafter:

Some examples of the penalties and overtime rules that are applicable under the Registered and Licensed Clubs Award 2020 are:

Penalty Periods

Weekend Work:

📜 24.1 An employee other than a maintenance and horticultural employee performing work on the following days will be paid the following percentage of the ordinary hourly rate for the relevant classification:

Saturday

Sunday

Full-time and part-time employees

150%

175%

Casual employees (inclusive of the 25% casual loading)

150%

175%

Tanda will automatically apply the weekend penalties to the timesheet when they are applicable.

Public Holidays:

📜 24.3(b) Employees other than maintenance or horticultural employees who work on a prescribed holiday may, by agreement, work at 150% of the ordinary hourly rate...

Tanda will automatically apply the public holiday penalty on days that have been configured to be a public holiday.

For further information on configuring public holidays please see Configure public holidays regions.

Missed Meal Breaks:

📜 17.1(a) If an employee, including a casual employee, is required to work more than 5 hours in a day the employee must be given an unpaid meal break of at least 30 minutes. The break must be given between 1.5 and 5 hours of the employee starting work.

📜 17.2 If an employee is not given a meal break in accordance with clause 17.1 the employer must pay the employee 150% of the ordinary hourly rate from the end of 5 hours until either the meal break is given or the shift ends.

This is a cumulative penalty that will apply in addition to any other penalties that are applicable when a meal break is taken early, late or not at all.

Please see the below example of the missed meal break rules applying when the required break is taken late:

Please see the below example of the missed meal break rules applying when the required break is not taken:

Overtime Conditions

Full Time Employees:

The overtime conditions for Full Time employees are based on Clause 22.2:

📜 22.2 All time worked by a full-time employee in excess of the hours or outside the spread of hours or outside the rostered hours prescribed in this award will be overtime and will be paid for at the overtime rates specified in clause 22.3...

The below overtime conditions have an automatic application in Tanda for Full Time employees:

  • Over fixed hours for the period;

    • For example, over 38 hours in a week. For further details on how to set up the overtime averaging period in your account please see Overtime Averaging.

  • Outside rostered hours;

  • Outside the spread of hours;

    • This rule is automated to apply if the employee works their hours across an eleven hour period.

    • Please see Award Tags below for further details on the application of this overtime condition.

  • Working on a rostered day off (Clause 22.3(e));

  • Less than a 10 hour break between shifts with the previous shift ending in overtime (Clause 22.5).

Part Time Employees:

Overtime conditions for Part Time employees are based on the below:

📜 22.2 NOTE: Clause 10.13(b) specifies when an employer must pay overtime rates to part-time employees...

📜 10.13 Payment rates

(b) All time worked by a part-time employee in excess of the following will be overtime and must be paid at the rates prescribed in clause 22.3:

  • (i) in excess of 38 hours per week or, if the employee works in accordance with a roster, an average of 38 hours per week over the roster cycle; or

    (ii) in excess of the employee’s rostered hours.

The below overtime conditions have an automatic application in Tanda for Part Time employees:

  • Over fixed hours for the period;

  • Outside rostered hours;

  • Working on a rostered day off (Clause 22.3(e));

  • Less than a 10 hour break between shifts with the previous shift ending in overtime (Clause 22.5).

Casual Employees:

Overtime conditions for Casual employees are based on the below:

📜 22.2 ... clause 11.4 specifies when an employer must pay overtime rates to casual employees.

📜 11.4 An employer must pay a casual employee at the overtime rates specified in clause 22.3 for all time worked in excess of:

  • (a) 12 hours per day or per shift;

    (b) 38 hours per week or, if the employee works in accordance with a roster, an average of 38 hours per week over the roster cycle (which may not exceed 4 weeks).

The below overtime conditions have an automatic application in Tanda for Casual employees:

  • 12+ Hours in a shift;

  • Over fixed hours for the period;

  • Less than a 10 hour break between shifts with the previous shift ending in overtime (Clause 22.5).

Using the Worked on RDO Functionality

Under the Registered and Licensed Clubs Award, Full Time and Part Time employees are entitled to overtime for working on a rostered day off:

📜 22.3 The following overtime rates are payable to an employee, depending on the time at which the overtime is worked:

...

(e) rostered day off: 200% of the ordinary hourly rate of pay for all time worked, with a minimum payment of 4 hours

To categorised a shift as a 'Rostered Day Off' go to 'Rosters' in Tanda and view the roster via the 'Staff View' drop down on the roster viewing menu:

Select the day that is the RDO and click the 'Roster Day Off' button:

The day will now be marked as a rostered day off in the roster:

If the employee then subsequently works on this day the 'RDO Worked' overtime rules will automatically apply to the time worked:

If the time worked on the RDO is less than 4 hours as required under Clause 22.3(e) then a minimum engagement will also automatically apply in the timesheet if required:

There is also a manual shift tag available in the Managed Template for the application of overtime for working on a RDO. For further details on the operation of this shift tag please see the 'RDO Worked' Shift Tag Operation section of this article.

Minimum Engagements

Part Time Employees

Under the Award Part Time employees require a minimum engagement of 3 hours per day the below clause:

📜 10.7 However, a part-time employee:

(b) must not be rostered to work in excess of 12 or fewer than 3 hours in any one day

The minimum engagement outlined above has been built into the Managed Template to buffer the time worked if it is less than 3 hours.

Please see the below example a minimum engagement applying for a Part Time employee:

Casual Employees

Under the Award there are three different minimum engagements outlined for Casual employees:

📜 11.5 A casual employee (other than a casual employee engaged solely as a bingo caller, assistant bingo caller or fitness instructor) is entitled to a minimum payment for 2 hours’ work on each occasion that they are required to attend work. A casual employee engaged solely as a bingo caller, or an assistant bingo caller is entitled to a minimum payment for 3 hours’ work. A casual employee engaged as a fitness instructor is entitled to a minimum payment for 1 hour of work.

In the Registered and Licensed Clubs Award (General) Managed Template two of the above outlined minimum engagements have been set up to buffer automatically.

If a casual employee is entitled to a 2 hour minimum engagement they should be classified as a Casual in the employee profile.

If a casual employee is classified as fitness instructor they should be classified as a Casual Fitness Instructor in the employee profile.

Please see the below example a minimum engagement applying for a Casual Fitness Instructor employee:

Public Holidays

📜 24.3 Public holidays

(a) An employee other than a casual employee working on a public holiday will be paid for a minimum of 4 hours’ work.

The above minimum engagement on a public holiday will automatically apply in the timesheet for a Full Time or Part Time employee if they have worked less than 4 hours.

Award Tags

In Tanda award tags are usually applied to a timesheet in order to apply a manual overtime rule or override an automatic overtime rule.

Under the Registered and Licensed Clubs Award (General) Managed Template these tags are:

RDO Worked:

📜 22.3 (e) rostered day off: 200% of the ordinary hourly rate of pay for all time worked, with a minimum payment of 4 hours.

This shift tag is only applicable to Full Time and Part Time employees. This shift tag is to be used when an employee works on a rostered day off. When the shift tag is applied to the timesheet overtime rates will be paid for the time worked. The shift tag will also buffer the shift to the required 4 hour minimum engagement if the time worked is less than this.

Before the Application of the shift tag:

After the application of the shift tag:

Span Of Hours 10.5 (By Agreement) and Span Of Hours 12 (By Agreement):

These shift tags are only applicable to Full Time employees and have been created to cater for the different ways of working 38 hours per week as outlined by Clause 15.3:

📜 15.3 The average of 38 hours per week is to be worked in one of the following ways:

(a) a 19 day month of 8 hours per day; provided that the ordinary daily hours (exclusive of meal breaks) will not exceed 8 per day or shift, worked within a spread of 11 hours per day;

(b) 4 days of 8 hours and one of 6 hours; provided that the ordinary daily hours (exclusive of meal breaks) will not exceed 8 per day, worked within a spread of 11 hours per day, except that the daily maximum will be 6 hours worked within a spread of 8 hours for one day in 5 under this method;

(c) 4 days of 9.5 hours per day worked (exclusive of meal breaks) within a spread of 12 hours;

(d) 5 days of 7 hours 36 minutes per day worked (exclusive of meal breaks) within a spread of 10.5 hours;

(e) 152 hours per each 4 week period with a minimum of 8 normal rostered days off per each 4 week period (subject to clause 15.5);or

(f) any combination of the above.

In the Tanda Registered and Licensed Clubs Award (General) Managed Template the automatic spread of hours overtime rules are set up to apply have 11 hours per 15.3(a) and (b).

Apply the 'Span Of Hours 12 (By Agreement)' shift tag if the average of 38 hours per week is worked based on 15.3(c).

Apply the 'Span Of Hours 10.5 (By Agreement)' shift tag if the average of 38 hours per week is worked based on 15.3(d).

Please see the below example of the 'Span Of Hours 12 (By Agreement)' shift tag being applied in the timesheet.

Before the application of the shift tag:

After the application of the shift tag:

For more information on applying award tags to several employees at once please see Bulk Categorised Staff.

Set Up

You must first ensure the tag is applied to the employee’s profile. To do this, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Allowances and Penalties’, select the appropriate shift tag.

Please see the below example where the ‘RDO Worked’ shift tag has been added to the profile:

To show these on the Timesheets, you must ensure you have ‘Award Tags’ turned on. This will give you a second drop-box on the time sheets, for you to select the correct shift tag to apply to the shift.

To do this, head to Settings > Timesheets > Show Advanced Settings and select the box after ‘Show an extra dropdown to adjust shift cost (Award Tag)’, as follows:

Now you should see the shift tags added to the profile as drop down options next to the timesheet, as shown below:

Allowances

Allowances pursuant to the Registered and Licensed Clubs Award (General) Managed Template have been built into the Tanda system. These are divided into two key types - Automatic Allowances and Manual Allowances.

Automatic Allowances

An automatic allowance will apply to the timesheet without any manual application. The automatic allowances available are:

  • First Aid Attendant

  • Manager Laundry Allowance

  • Personal Equipment Allowance

  • Weekday Penalty - After 7pm

  • Weekday Penalty - Work Between Midnight and 7am

The Weekday Penalty allowances will automatically pull through to the timesheet if the time conditions of the allowances are met per Clause 24.4:

📜 24.4 Late and early work penalty

(a) Employees other than maintenance or horticultural employees will be entitled to the following additional penalty for work performed at the following times:

  • (i) Monday to Friday, 7.00 pm to midnight:$2.37 per hour for such time worked; and

  • (ii) Monday to Friday, midnight to 7.00 am:$3.55 per hour for such time worked.

For the First Aid Attendant, Manager Laundry Allowance and Personal Equipment Allowance to automatically apply to an employee’s timesheet you will need to add the allowance to their ‘Profile’.

To do this, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Additional tags’ search for the applicable allowance, for example the ‘First Aid Attendant’ and then add this to the employee’s profile. Then click ‘Update Employee Details’.

The allowance will then automatically apply to the employee’s timesheet when applicable.

Please see the below example:

Manual Allowances

Some allowances will not apply unless specifically added onto the day’s timesheet.

These allowances are set up to manual as Tanda as it is not predictable when these allowances would be applicable. The manual allowances under the award are:

  • Broken Work Periods Allowance

  • Overtime Meal Allowance

  • Vehicle Allowance

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

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Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day’s timesheet.

Repeat this process for each day and instance that a manual allowance is needed.

If you have any questions regarding the above including how to implement these changes, please contact our support team via live chat or email (support@tanda.co).

For further information on this Award please see Registered and Licensed Clubs Award 2020.

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