To utilise the Road Transport and Distribution Managed Template in your account, you will first need to enable the Managed Template.

To do this, navigate to Time & Attendance > Compliance > Award Template > Apply Template

Select the relevant payroll system if you have not already enabled an integration:

Under Apply an Award navigate to Road Transport and Distribution > click Enable

Once the Award Template has been enabled, you have the option to add staff to the Managed Template via the + Add Staff to Award button

For further information on how to configure settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

The Employment Type tag associates the pay conditions such as penalties and overtime to an employee.

An example of this tag is Full Time.

The available employment types in the Road Transport and Distribution Managed Template are:

The Classification/ Level tag will pay the employee their base rate. Penalties and overtime will be calculated off this rate.

An example of this tag is Transport Worker Grade 1.

The classifications available in the Managed Template will populate under the Classification/Level field in the pay conditions:

The below classifications facilitate the appropriate rates per the rounding details provided in the Fair Work Ombudsman Pay Guide for the Road Transport and Distribution Award.

Transport Worker Classifications

Distribution Facility Employee Classifications

Oil Distribution Worker Classifications

Please refer to the Salaried Staff article for more information specific to configuring salaried employees in Tanda.

If you pay above award, please see the Paying Above Award section of this guide for more information.

In addition to the Employment Type and Classification some employees may require additional tags to be configured on their profile to automate specific requirements or agreements permitted under the award.

The following special award condition tags are available in the Road Transport and Distribution Managed Template:

Transport and Distribution Facility Employees

Oil Distribution Employees

For further details on the operation of each special condition tag please see below:

If employees are paid a base rate higher than the award rate, simply enter the employee's base rate in the Overriding Hourly Rate field highlighted below. This will override the rate in the Managed Template. Penalty rates and overtime will be calculated from this new rate.

📜 17.3 Junior employee rates

(a) Junior employees will be entitled to a percentage of the applicable adult rate for their classification as follows:

(b) Where junior employee aged 18 years or more is required to drive a motor vehicle and is in sole charge of that vehicle, the employee must be paid the adult rate assigned to the class of driving work that the employee is required to perform.

Please see the below details on how Tanda assists with the management of junior employees in the Road Transport and Distribution Managed Template:

Clause 17.3(b) sets out additional requirements for junior employees required drive and be in charge of the motor vehicle.

The options to manage these additional requirements in Tanda are:

📜 10.2 Before commencing part-time employment, the employee and employer must agree upon:

(a) the hours to be worked by the employee;

(b) the days upon which they will be worked;

(c) the starting and finishing times for the work; and

(d) the classification applying to the work to be performed.

The Road Transport and Distribution Award requires a Part Time employee to agree on the following before commencing employment:

This provision can be configured and managed in Tanda. For further details, please see below:

The agreed terms under clause 10.2 may be varied in accordance with clauses 10.3 and 10.4.

📜 10.3 The terms of the agreement in clause 10.2 may be varied by consent.

📜 10.4 The terms of the agreement or any variation to it must be in writing and retained by the employer. The employer must provide a copy of the agreement, and any variation to it, to the employee.

When a Part Time employee works in excess of their agreed or the varied hours they will incur overtime in accordance with clause 10.8.

📜 10.8 All time worked in excess of the agreed hours referred to in clauses 10.2(a) to 10.2(c) will be paid at the appropriate overtime rate.

For details on how to manage agreed variations to the agreed regular hours of work please see below:

Under the Road Transport and Distribution Award, casual employees are entitled to a casual loading for ordinary hours and overtime hours worked.

Casual Loading for ordinary hours

📜 11.2 Casual Loading

(a) For each ordinary hour worked, a casual employee must be paid:

(i) the ordinary hourly rate; and

(ii) a loading of 25% of the ordinary hourly rate,

for their classification.

Casual Loading for overtime

📜 11.4 A casual employee must be paid for all overtime worked at the overtime rates specified in clause 21.1. For each hour of overtime worked a casual employee must also be paid 10% of the minimum hourly rate specified for their classification in clause 17—Minimum rates. A casual employee will not receive the 25% casual loading referred to in clause 11.2 whilst working overtime.

In the employee profile, the casual rate is expressed in the Monday to Friday pay rate with the Award hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x in the timesheet for casual employees. Where applicable, penalty rates are expressed with the additional casual loading amount.

📜 17.4 Higher Duties

Where an employee is required to perform 2 or more grades of work on any one day, the employee is to be paid at the minimum rate for the highest grade for the whole day.

Higher duties can be configured and managed in the Managed Template settings.

You can access the Higher Duties Builder via Time & Attendance > Compliance > Road Transport and Distribution > Higher Duties

There are two options for configuring and applying higher duties in Tanda:

Per clause 9 of the Road Transport and Distribution Award full time employees are to be engaged for 38 hours per week.

📜 9. Full-time employees

A full-time employee is engaged to work an average of 38 ordinary hours per week.

The Minimum Paid Hours feature in the Road Transport and Distribution Managed Template can be utilised to manage the above requirement.

The Minimum Paid Hours functionality requires that the contracted weekly hours field in the employee profile be populated:

By default, the Minimum Paid Hours functionality will be disabled in the Road Transport and Distribution Managed Template. If you would like to enable the Minimum Paid Hours functionality, please see below for further details.

Once enabled, the Minimum Paid Hours feature will then automatically top up the timesheet when a full time employee works less than the contracted weekly hours that have been set in the employee profile.

In the below example, the employee has worked 34 ordinary hours in the week. The employee's contracted weekly hours have been set to 38.

Contracted Weekly Hours

The Minimum Paid Hours feature will automatically top up the timesheet to the required 38 hours for the period:

Under the Road Transport and Distribution Award, shiftworker rosters must be posted in a prominent place in the workplace.

📜 22.2(c) Shift rosters must be posted in a prominent place in the workplace. Shift rosters must specify the starting and finishing times of ordinary hours of respective shifts.

To ensure accessibility, rosters can be published to the below options:

22.2(d) Shift rosters must not be altered unless 48 hours’ notice is given.

Shiftwork rosters must not be altered unless 48 hours' notice is provided.

If 48 hours' notice to change a shift roster is not provided, the employee is entitled to be paid overtime for work done outside the ordinary shift hours within 48 hours of being notified of the change, per clause 22.6.

The shift tag Insufficient Notice of Roster Change can be used to facilitate overtime in this scenario.

For further details on how to apply this shift tag please see here.

Under the Road Transport and Distribution Award Full Time employees are subject to working their ordinary hours under an RDO arrangement.

Other than Oil Distribution Employees

📜 13.7 Method of working ordinary hours

(a) Providing for rostered days off (RDOs)

A roster implementing the work cycle at the depot, yard or garage will provide for RDOs, which may be either taken in accordance with the roster or accumulated.

(i) A scheduled normal RDO may be changed by agreement between the employer and employee. In the absence of agreement, 48 hours’ notice of such alteration must be given to the employee.

(ii) RDOs may be accumulated to a maximum of 10 days and taken or paid out at the applicable ordinary hourly rate in any combination agreed in writing between the employer and employee.

Oil Distribution Employees

📜 14.6 Method of working ordinary hours

Providing for rostered days off (RDOs)

(i) Rostered days off must be provided by a roster drawn up in each workplace providing for 9 days each of 7 hours and 47 minutes, and one rostered day off over a continuous two-week period.

(ii) Where an employee’s rostered day off falls on a public holiday, the employee is entitled, at the discretion of the employer, to either:

(iii) If a public holiday is a part-day public holiday, then clause 14.6(a)(ii) applies on a pro-rata basis for the number of ordinary hours on the part-day public holiday.

In Tanda, RDOs can be scheduled in the roster. To categorise a day or shift as a RDO navigate to the roster and hover over the day you'd like to add the RDO to.

Then select Rostered Day Off from the dropdown.

The day will then be marked as a Rostered Day Off in the roster.

If the employee then subsequently works on a day that has been categorised as a Rostered Day Off, they will incur overtime per the below:

Meal breaks for day workers are contemplated under clause 16.

📜 16. Breaks

16.1 Regular meal break

(a) An employee must be allowed a regular unpaid meal break during the ordinary hours of work except where unforeseen extraordinary circumstances arise.

(b) The meal break must:

(i) be of a regular duration of not more than one hour or less than 30 minutes; and

(ii) start no earlier than 3 and a half hours and no later than 5 and a half hours after the fixed starting time of the employee’s ordinary hours of work; and

(iii) where reasonable and practical, be taken at a time to coincide with any requirement to take a break under fatigue management rules/regulations, or as otherwise required by the employer.

The automatic break rules for day workers have been configured per clause 16:

Meal breaks for shiftworkers are contemplated under clause 22.9.

📜 22.9 Shiftworkers' meal breaks

While working on day, afternoon or night shift, shiftworkers will be entitled to a paid meal break of 20 minutes. An employee must not be required to work more than 5 hours without a meal break.

The automatic break rules for shiftworkers have been configured per clause 22.9

All shifts in excess of 3.5 hours will be subject to an unpaid meal break.

If an employee works more than 5.5 hours without a meal break, the employee will automatically incur a missed meal break penalty from the 5.5th hour fo work until a meal break is taken or the shift ends.

Please see the below example where the employee has not taken a meal break during ordinary time:

In the below example, the employee has not taken their meal break and subsequently works into a period of overtime. The missed meal break penalty will calculate as overtime based on the overtime condition that would have applied to the time worked.

The missed meal break penalty is treated as ordinary if the employee is in ordinary time:

The missed meal break penalty is treated as overtime if the employee is in non-ordinary time:

Ordinary Hours

Once the employee has been configured with the appropriate employment type, classification and special condition tags on the employee profile, the award rules that apply to the employee will apply in the timesheet when a shift is worked.

For example, a 9.00am - 5.00pm shift worked by a transport employee will calculate per the below:

Overtime and Penalty Rates

The same will occur if an overtime or penalty rate is applicable.

For example, when an employee works more than 8 ordinary hours, overtime will be paid at 1.50x for the first 2 hours and 2.00x thereafter.

📜 13.6(d) An employer may require an employee mentioned in clause 13.6(c) to commence ordinary hours of work between 12.01 am and 6.00 am (Monday to Friday inclusive) but not otherwise, in which case:

(i) the ordinary hours of work in clauses 13.6(a) and 13.6(b) will not apply to the employee; and

(ii) the weekly rate of the employee must be increased by 30% of the ordinary hourly rate for each ordinary hour worked.

Per clause 13.6(d) day worker may be required to commence their ordinary hours between 12.01am and 6am if they are engaged in any of the duties mentioned in clause 13.6(c):

An employee required to commence ordinary hours between 12.01am and 6am may be configured with the Early Work Arrangement tag.

When the shift commences between 12.01am and 6am, ordinary hours will incur 1.30x (1.55x for casuals).

See the below example where the employee has commenced their shift at 4:30am.

A day worker will be paid for time worked on a public holiday in accordance with clause 23.2(a) and (c) of the Award.

📜 23.2 Work on public holidays

(a) All time worked by a full-time or part-time employee on a public holiday must be paid for at the following rates with a minimum payment of 4 hours:

...

(c) Despite clause 23.2(a) an employee required to work on a public holiday during hours which, if the day were not a public holiday, would be outside the range of ordinary working time, will be paid for such hours at the following rates:

Please see the below example of the public holiday penalty applying:

Please see the below example of the Good Friday / Christmas Day penalty applying:

Under the Road Transport and Distribution Award there are additional penalty periods that apply specifically to employees engaged as shiftworkers as detailed below.

📜 22. Shiftwork

22.1 Definitions

(a) Afternoon shift means a shift finishing after 6.30 pm but not later than 12.30 am.

(b) Day shift means a shift starting at 5.30 am or later, but finishing at or before 6.30 pm.

(c) Night shift means a shift finishing after 12.30 am but not later than 8.30 am.

22.3 Shift rates

For ordinary hours shiftworkers must be paid as follows:

In Tanda the application of the shiftworker penalties set out in clause 22.3 has been automated.

Please see the below example of the afternoon shift penalty applying in the timesheet:

For the above to apply automatically, the employee must be configured on one of the shiftworker employment types outlined here.

The below overtime conditions have an automatic application in Tanda for Full Time employees:

The below overtime conditions have an automatic application in Tanda for Part Time employees:

The below overtime conditions have an automatic application in Tanda for Casual employees:

The below overtime conditions have an automatic application in Tanda for Full Time Shiftworkers:

The below overtime conditions have an automatic application in Tanda for Part Time Shiftworkers:

The below overtime conditions have an automatic application in Tanda for Casual Shiftworkers:

📜 10.7 A part-time employee must receive a minimum payment of 4 hours on each day they are engaged.

📜 11.3 A minimum payment of 4 hours per engagement is to be paid.

📜 23.1(c) An employee required to work on Saturday or Sunday will be paid for a minimum of 4 hours' work.

📜 23.1(a) All time worked by a full-time or part-time employee on a public holiday must be paid for at the following rates with a minimum payment of 4 hours ...

📜 23.1(e) All time worked by a casual employee on a public holiday must be paid at the following rates in addition to the casual loading at clause 11 - Casual employees. The minimum payment will be for 4 hours ...

📜 21.6 Call-back

(a) An employee recalled to work overtime after leaving the workplace (whether notified before or after leaving the workplace) must be paid for a minimum of 4 hours’ work.

This shift tag is to be used when an employee is recalled to work overtime after the employee has left work for the day.

If an employee is recalled to work, they must be paid for a minimum of 4 hours.

In the below example the employee was recalled to work for 1 hour after finishing work for the day:

📜 21.7 Standing-by

Subject to any prevailing custom under which an employee is regularly required to be available for a call-back, an employee required to be available for work after ordinary hours must be paid standing-by time at ordinary rates from the time from which the employee is told to be available until released.

This shift tag is to be used when an employee is required to remain be on stand-by for a call back.

When required remain on stand-by after ordinary hours, an employee must be paid standing-by time at ordinary rates from the time the employee is told to be available, until released.

In the below example, the employee completed ordinary hours at 3pm and was required to remain available for a call-back until 10pm.

The Road Transport and Distribution Award contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 21.5.

📜 21.5 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

(b) The period of time off that an employee is entitled to take is equivalent to the overtime payment that would have been made.

EXAMPLE: By making an agreement under clause 21.5 an employee who worked 2 overtime hours at 150% of the ordinary hourly rate is entitled to 3 hours’ time off.

(c) Time off must be taken:

(i) within the period of 6 months after the overtime is worked; and

(ii) at a time or times within that period of 6 months agreed by the employee and employer.

(d) If the employee requests at any time, to be paid for overtime covered by an agreement under clause 21.5 but not taken as time off, the employer must pay the employee for the overtime, in the next pay period following the request, at the overtime rate applicable to the overtime when worked.

(e) If time off for overtime that has been worked is not taken within the period of 6 months mentioned in clause 21.5(c), the employer must pay the employee for the overtime, in the next pay period following those 6 months, at the overtime rate applicable to the overtime when worked.

...

(h) If, on the termination of the employee’s employment, time off for overtime worked by the employee to which clause 21.5 applies has not been taken, the employer must pay the employee for the overtime at the overtime rate applicable to the overtime when worked.

When an employee has an agreement with their employer that overtime worked, that would have otherwise been paid as overtime can be accrued as time off instead, they are agreeing to Time Off In Lieu (TOIL).

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so time off is accrued instead of overtime rates being paid.

The overtime hours that that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag when a Full Time employee works in excess of 8 hours in the day.

Before the TOIL tag is applied:

After the TOIL tag is applied:

📜 22.7 Transfer of day worker to or from shiftwork

(a) Unless otherwise agreed between an employer and an employee, day workers must be given at least 10 hours off duty immediately before commencing, or after ceasing shiftwork.

(b) Day workers may be transferred to or from shiftwork with 48 hours’ notice. If notice is not given, an employee must be paid overtime rates for all work done outside previous ordinary working hours within 48 hours of being notified of the change.

Day workers may be transferred to shiftwork. If an employee is transferred to shiftwork without 48 hours notice, the employee is to be paid overtime for all work done outside of the previous working hours within 48 hours of being notified.

The Shiftwork Transfer Without Notice tag is to be used when a day worker is transferred to or from shiftwork with less tham 48 hours notice.

When applied to the shift, all hours worked will calculate as overtime per the below.

📜 22.10 Rate for non-continuous afternoon or night shift

Shiftworkers who work on any afternoon or night shift which shift roster does not continue for at least 5 consecutive afternoons or nights must be paid at the rate of 150% of the ordinary hourly rate for the first 3 hours and 200% of the ordinary hourly rate thereafter for each shift.

If a shiftworker is required to work on any afternoon or night shift which does not continue for at least 5 continuous afternoon or nights, they must be paid:

If an employee is working a non-continuous afternoon or night shift, the shift tag Non-continuous Shiftwork can be applied to the shift to facilitate the non-continuous shift penalty.

📜 22.6 Transfer to existing shift rosters

An employer must give an employee 48 hours’ notice of any change of shift. If notice is not given, overtime rates must be paid for work done outside the ordinary shift hours within 48 hours of being notified of the change.

If a shiftworker is not provided 48 hours notice of a shift change, overtime must be paid for all hours worked outside of the ordinary shift hours within 48 hours of being notified of the change.

When the Insufficient Notice of Roster Change tag is added to a shift, all hours worked will calculate as overtime per the below.

📜 22.5 Shiftwork—overtime

For all time worked:

(a) outside or in excess of the ordinary shift hours; or

(b) on a shift other than a rostered shift,

shiftworkers will be paid at 150% of the ordinary hourly rate for the first 2 hours and 200% after 2 hours.

The Other Than Rostered Shift tag can be added to a shift when the employee has worked a shift they were not rostered for.

When applied to a shift, all hours worked will calculate as overtime per the below.

To enable the Shift Tag setting, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra drop-down to adjust shift cost (Award Tag).

Once you have turned on. the setting, you will see the additional shift tags drop-down in the timesheet:

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Additional Tags select the appropriate shift tag > click Confirm Changes.

Please see the below example where the TOIL and Call-back shift tags have been added to the employee profile:

For more information on applying award tags to several employees at once please see Bulk Categorised Staff.

Once you have saved the relevant shift tags to an employee profile, they will become available to select from the shift tag drop-down in the timesheet.

An automatic allowance will apply to the timesheet without any manual application.

The automatic allowances available in the Road Transport and Distribution Managed Template are:

For one of the above automatic allowances to apply to an employee's timesheet you will need to add the allowance to their pay conditions.

To do this, go to Workforce > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions

Under Allowances search for the applicable allowance, for example First Aid Allowance and add this tag to the employee profile:

The allowance will then automatically apply to the employee's timesheet when applicable. Please see the below example:

Some allowances will not apply unless specifically added to the day's timesheet.

These allowances are set up to be manual in Tanda as it is not predictable when these allowances would be applicable.

The manual allowances available in the Road Transport and Distribution Managed Template are:

To apply a manual allowance, go to the relevant employee's timesheet and click on the + Add Allowances button under the start and finish times as shown below:

Then from the drop-down, select the manual allowance you wish to apply.

Enter the number of units you wish to apply, then click the Save Allowances button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will apply to the day's timesheet.

Repeat this process for each day and instance a manual allowance is needed.

📜 24.4 Annual leave loading

(a) During a period of annual leave an employee will receive a loading calculated on the minimum wage rate in clause 17—Minimum rates. Annual leave loading is payable on annual leave accrued and taken and on annual leave paid out on termination.

(b) The loading is as follows:

(i) Day work

Employees who would have worked on day work only had they not been on annual leave—17.5% or the relevant weekend penalty rates, whichever is the greater, but not both.

(ii) Shiftwork

Employees who would have worked on shiftwork had they not been on annual leave—a loading of 17.5% or the shift loading (including relevant weekend penalty rates), whichever is the greater, but not both.

Annual leave loading has been automated in the Road Transport and Distribution Managed Template.

When a Full Time or Part Time employee is on a period of annual leave, the appropriate leave loading allowance will automatically apply in the timesheet based on the period of leave requested.

When the leave request is generated in the timesheet, a leave loading allowance will automatically trigger in the timesheet.

The leave loading rate will apply based on the rate that would have applied to the time if worked.

For example, if an employee takes leave during a period they would have worked a night shift. The leave loading allowance that triggers for this shift applies an additional 0.30x for the leave hours in line with the penalty that would have applied to the time worked.