To utilise the Registered and Licensed Clubs Maintenance Managed Template in your account, you will first need to enable the Managed Template.

To do this, navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Under Apply an Award navigate to Registered and Licensed Clubs Maintenance > click Enable:

Once the Award Template has been enabled, you have the option to add staff to the Managed Template via the + Add Staff to Award button:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To pay an employee under the Registered and Licensed Clubs Maintenance Managed Template, you will need to classify them on the Managed Template.

To do this, navigate to Workforce > Staff > (Employee Name) > Pay Conditions > Then under Industry Award select Registered and Licensed Clubs Maintenance:

Once the Registered and Licensed Clubs Maintenance Managed Template has been assigned to the pay conditions, the Employment Types and Classifications available under the Managed Template will populate via drop downs for each selection.

An Employment Type is a tag that associates the applicable pay conditions (award rules) such as penalties and overtime to an employee.

An example of this kind of tag is Full Time.

A Classification/ Level is a tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this is Level 2.

Please see below for further details on the available Employment Types and Classifications in the Registered and Licensed Clubs Maintenance Managed Template:

The Registered and Licensed Clubs Award sets out specific requirements for full time and part time employees. See below for further details:

The Minimum Paid Hours feature in the Registered and Licensed Clubs (Maintenance) Managed Template can be utilised to manage the above requirements.

The Minimum Paid Hours functionality requires that the contracted weekly hours field in the employee profile be populated:

By default, this functionality will be disabled in the Registered and Licensed Clubs (Maintenance) Managed Template. If you would like to enable the Minimum Paid Hours functionality please see below for further details.

The Minimum Paid Hours feature will then automatically top up the timesheet when a full time employee works less than the contracted weekly hours.

In the below example, the employee has worked 32 ordinary hours in the week. The employees contracted weekly hours have been set to 38.

Contracted Weekly Hours:

Timesheet:

The Minimum Paid Hours feature will automatically top up the employee to the required 38 hours for the period:

📜 11.1 Casual loading

Casual employees will be paid the percentage of the ordinary hourly rate prescribed in clauses 24.1 and 24.2 (which includes a 25% casual loading) for the classification in which they are employed.

Under the Registered and Licensed Award casuals are entitled to a loaded rate at the multiplier of 1.25x. Casual loading in Tanda is applied using the multiplier method.

In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and, where applicable, penalty rates are expressed with the additional casual loading amount.

If employees are paid a base rate higher than the Award Rate, simply enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

A junior employee must be paid a percentage of the applicable adult classification rate that is appropriate to the work performed by the employee.

📜 18.6 Junior employee rates

(a) The minimum rate for junior employees will be the following percentages of the rate prescribed for the adult classification appropriate to the work performed for the area in which the employee is working:

Please see the below details on how Tanda assists with the management of junior employees employed under the Registered and Licensed Clubs Award.

Clause 13.1 details specific requirements for junior employees employed in places where liquor is sold.

📜 13. Junior employees

13.1 Junior employees will be paid in accordance with clause 18.6. Where the law permits, junior employees may be employed in the bar or other places where liquor is sold. Junior employees working as liquor service employees must be paid at the adult rate of pay in clause 18.3 for the classification for the work being performed.

Under the Registered and Licensed Clubs Award, the employer is required to pay an employee who performs duties of a higher classification at a higher classification rate.

📜 18.11 Higher Duties

(a) An employee employed for 2 or more hours of one day on duties carrying a higher rate than the employee's ordinary classification will be paid at the higher rate for that day. If the employee is employed for less than 2 hours on such duties, the employee is entitled to be paid the higher rate for the time worked at the higher classification.

(b) A higher paid employee will, when necessary, temporarily relieve a lower paid employee without loss of pay.

Higher duties can be configured and managed in the Managed Template settings.

You can access the Higher Duties Builder via Time & Attendance > Compliance ? Registered and Licensed Clubs Maintenance > Higher Duties.

There are two options for configuring and applying higher duties in Tanda:

📜 16.1 A roster for all full-time and part-time employees showing normal starting and finishing times and the surname and initials of each employee will be prepared by the employer and will be posted in an obvious place or places accessible to the employees concerned.

To ensure rosters are as accessible as practical and employees are notified, rosters can be published to the below options:

📜 16.2 The roster may be changed, subject to clause 33—Consultation about changes to rosters or hours of work:

(a) by mutual consent at any time; or

(b) on 7 days’ notice.

The Shift Acknowledgement feature can be used to record an employee's agreement to a roster change in Tanda.

For further details on setting up your account to use Shift Acknowledgement, please see Have Employees Acknowledge Their Rostered Shifts.

The Registered and Licensed Clubs (Maintenance) Managed Template contains automated working on a rostered day off (RDO) overtime rules per Clause 15.8(e) and 22.3(e):

📜 15.8 Special provisions for accrued rostered days off—club managers

(e) Work performed on a rostered day off

(i) An employee who works on their rostered day(s) off as directed under clause 15.8(d) will be paid at overtime rates for all hours worked.

​📜 22.3 The following overtime rates are payable to an employee, depending on the time at which the overtime is worked:

(e) rostered day off: 200% of the ordinary hourly rate of pay for all time worked, with a minimum payment of 4 hours

Overtime for working on a RDO will automatically apply in the timesheet when a shift has been categorised as 'Rostered Day Off' and the employee subsequently works on this day.

If the employee then subsequently works on this day the 'Working on RDO' overtime rules will automatically apply to the time worked:

If the time worked on the RDO is less than 4 hours as required under Clause 28.2(e) then a minimum engagement will also automatically apply in the timesheet if required:

The automatic break rules in the Registered and Licensed Clubs (Maintenance) Managed Template have been configured based on clauses 17.1 and 17.6(a):

📜 17.1 Subject to the provisions of clause 17:

(a) If an employee, including a casual employee, is required to work more than 5 hours in a day the employee must be given an unpaid meal break of at least 30 minutes. The break must be given between 1.5 and 5 hours of the employee starting work.

(b) An employee rostered for a 5 hour shift may elect to take an unpaid 30 minute meal break during the shift and the employer shall not unreasonably refuse.

📜 17.6(a) A maintenance and horticultural employee is entitled to 2 tea breaks of 10 minutes’ duration each, to be counted as time worked, in the morning and afternoon at a time to be arranged by the employer. Alternatively, the employer and employee may agree to combine the breaks into one break of 20 minutes’ duration.

When you enable the Registered and Licensed Clubs (Maintenance) Managed Template, you will also enable the default break rules. The break rules will auto-populate breaks for any staff under the Managed Template.

The Break rules configured for the Registered and Licensed Clubs (Maintenance) Managed Template can be viewed by navigating to Time & Attendance > Compliance > Registered and Licensed Clubs Maintenance > Breaks > Edit.

For further details on the specific break rules that apply to employees configured under the Managed Template please see below:

📜 17.2 If an employee is not given a meal break in accordance with clause 17.1 the employer must pay the employee 150% of the ordinary hourly rate from the end of 5 hours until either the meal break is given or the shift ends.

If an employee is required to work more than 5 hours without a meal break, the employee will automatically incur a missed meal break penalty from the 5th hour of work until a meal break is taken or the shift ends.

Please see the below example of the missed meal break rules applying when the required break is taken late:

Please see the below example of the missed meal break rules applying when the required break is not taken:

Ordinary Hours

Once the employee classification has been set up, the rules applicable to that worker will now apply on the employee’s Timesheet when a shift is worked. So, for example, an 9:00am to 5:00pm shift on a Monday will demonstrate the ordinary hours worked on this day for a Casual employee as per below:

Overtime and Penalty Rates

The same will occur if an overtime or penalty rate applies. For example, the below shows that when a Casual employee works outside the span of hours as outlined under the Award. A rate of 1.50x is paid for the first two hours of overtime and a rate of 2.00x thereafter:

A maintenance and horticultural employee performing work on a public holiday will be paid the following percentage of the ordinary hourly rate for the relevant classification:

Tanda will automatically apply the public holiday penalty on days that have been configured to be a public holiday:

For further information on configuring public holidays please see Configure public holidays regions.

The Registered and Licensed Clubs Award stipulates minimum engagements for part time and casual employees. Full time and part time employees are subject to a specific public holiday minimum engagement.

Please see below for further information on the specific minimum periods of engagement that apply to each employment stream:

The overtime conditions for Full Time employees are based on Clause 22.2:

📜 22.2 All time worked by a full-time employee in excess of the hours or outside the spread of hours or outside the rostered hours prescribed in this award will be overtime and will be paid for at the overtime rates specified in clause 22.3...

The below overtime conditions have an automatic application in Tanda for Full Time employees:

Overtime conditions configured for Part Time employees are based on:

📜 10.13 Payment rates

...

(b) All time worked by a part-time employee in excess of the following will be overtime and must be paid at the rates prescribed in clause 22.3:

The below overtime conditions have an automatic application in Tanda for Part Time employees:

📜 11.4 An employer must pay a casual employee at the overtime rates specified in clause 22.3 for all time worked in excess of:

The below overtime conditions have an automatic application in Tanda for Casual employees:

When an employee has an agreement with their employer that overtime worked that would otherwise have been paid for can be accrued as time off instead, they are agreeing to Time Off In Lieu (TOIL).

The Registered and Licesnsed Clubs (Maintenance) Managed Template contains TOIL conditions which can be applied instead of automatic overtime conditions per clause 22.8.

📜 22.8 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

(b) The period of time off that an employee is entitled to take is equivalent to the overtime payment that would have been made.

EXAMPLE: By making an agreement under clause 22.8 an employee who worked 2 overtime hours at the rate of 150% is entitled to 3 hours’ time off.

(c) Time off must be taken:

(i) within the period of 6 months after the overtime is worked; and

(ii) at a time or times within that period of 6 months agreed by the employee and employer.

...

To categorise time worked as TOIL in Tanda, the shift must be tagged with the TOIL shift tag so that the time off is accrued instead of overtime rates being paid.

The overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee who has worked outside their rostered hours:

Before application of the TOIL shift tag:

After application of the TOIL shift tag:

To enable the Shift Tag setting, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust a shift cost (Award Tag).

Once you have turned on the setting, you will see the additional shift tags drop down in the timesheet:

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Additional Tags select the appropriate shift tag > click Confirm Changes.

Please see the below example where the TOIL shift tags has been added to the employee profile:

Once you have saved the tags to the employee profile, they will become available to select from the shift tag drop down in the timesheet:

An automatic allowance will apply to the timesheet without any manual application. The automatic allowances available are:

For the First Aid Attendant, Manager Laundry Allowance and Personal Equipment Allowance to automatically apply to an employee’s timesheet you will need to add the applicable allowance tag to the employee profile.

To do this, go to Workforce > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions .

Under ‘Allowances’ search for the applicable allowance, for example the ‘First Aid Attendant’ and then add this to the employee’s profile.

The allowance will then automatically apply to the employee’s timesheet when applicable. Please see below for examples:

Some allowances will not apply unless specifically added onto the day’s timesheet.

These allowances are set up to manual in Tanda as it is not predictable when these allowances would be applicable. The manual allowances under the award are:

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day’s timesheet.

Repeat this process for each day and instance that a manual allowance is needed.