Using this guide:

  • The guide demonstrates how Tanda assists to meet the requirements of the award.

  • Highlighted Text beginning with the '📜'' icon shows the relevant clause in the Award

  • This guide details the most common sections of the Award. To view the full sections of the Award, refer to the Hair and Beauty Award on the Fair Work Ombudsman website.

  • This guide was last reviewed on 17 November 2021.

This article will cover the below aspects of the Hair and Beauty Award Template:

Classifications

Enabling the Award Template

Firstly you will need to enable the HIGA Managed Template in your account. To do this go to Compliance > Award Template > Apply Template.

Select the relevant payroll system. Scroll down the page to Apply an Award then click Enable on the award template you would like to apply to your account.

Once the award template has been enabled you have the option add staff to the award via the + Add Staff to Award button or via the below outlined process.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

Classification of Staff

To add an employee’s classification and pay grade, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Industry Award’, select the Award applicable to the employee, as below:

A series of tags have been created to suit each employee. These are:

Employment Tags

  • Full Time

  • Part Time

  • Casual

  • Apprentice

  • Salaried

You will also need a pay grade for each staff member, to be selected under ‘Classification/Level’.

These classifications correspond to those stipulated within the Award. Please see the below list:

Pay Grade Classifications

Adults and Juniors:

  • Level 1

  • Level 2

  • Level 3

  • Level 4

  • Level 5

  • Level 6

Apprentices:

NOTE: Each time an apprentice progresses into the next stage of their career you will need to update their employment tag within their profile in Tanda. This is because Tanda does not automatically increase wages based on time periods.

For example, an apprentice that started on the 'Adult Beauty Therapy Apprentice 1st Year (Before 1 Jan 14)' pay classification in their first year of work will need to be changed to the 'Adult Beauty Therapy Apprentice 2nd Year (Before 1 Jan 14)' pay classification when they commence their second year of their apprenticeship.

Please see the below example of an employee configured to be Full Time paid at the Level 4 rate:

Please note that the above base hourly rate is based on the 2020/21 financial year rates.

For further information on configuring salaried staff specifically please see the Salaried Staff article.

Casual Loading

📜 13.1 For all work between 7.00 am and 9.00 pm Monday to Friday, a casual will be paid both the hourly rate for a full-time employee and an additional 25% of the ordinary hourly rate.

Under the Hair and Beauty Award casuals are entitled to a loaded rate at the multiplier of 1.25x between 7.00am to 9,00pm Monday to Friday.

Casual loading in Tanda is applied using the multiplier method.

In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the above image.

The base hourly rate is always expressed as 1.25x on the timesheet and where applicable, penalty rates are expressed with the additional casual loading amount.

Part Time Employee Set Up

📜 12.2 At the time of first being employed, the employer and the part-time employee will agree, in writing, on a regular pattern of work, specifying at least:

  • the hours worked each day;

  • which days of the week the employee will work;

  • the actual starting and finishing times of each day;

  • that any variation will be in writing;

The regular pattern of work can be set in the Employee Profile in Tanda to assist in reminding managers when rostering of the obligations to provide minimum hours. To do this navigate to Workforce > Staff > (Employee Name) > Payroll > Regular Hours > Click 'Edit regular hours' button.

NOTE : The minimum hours functionality considers a weekly time period, but may still be useful as a reminder when using a roster period longer than a week.

For more information on setting up regular hours of work for Part Time employees please see Configure employee contract hours (regular hours of work).

For information on varying the contract hours for Part Time employees please see Have employees mutually agree to variations from their contract hours.

For information on unavailability in Tanda please see Get Started: Submit or Action Time off.

Paying Higher Base Rates

If employees are paid a base rate higher than the Award Rate, simply enter the employees base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

Age Classifications

When setting up the employee’s profile please ensure their date of birth has correctly been entered. Tanda will automatically pull this age and apply the correct rate.

For example, if an employee is 16 years of age Tanda will automatically apply the correct rate for the classification. Please see the below:

Pro Tip!

Ensure you hit the ‘Update Employee Details’ button at bottom left hand corner of the screen once the above details are entered to save the information.

Timesheets

General

Once the employee classification has been set up, the rules applicable to that worker will now apply on the employee’s Timesheet when a shift is worked. So, for example, an 9:00am to 5:00pm shift on a Monday will demonstrate the ordinary hours worked on this day for a Full Time employee as per below:

Overtime and Penalty Rates

The same will occur if an overtime or penalty rate applies. For example, the below shows that when over 38+ hours are worked in a week or roster period a rate of 1.50x for the first three hours of overtime and a rate of 2.00x thereafter.

For further details on how to set up the overtime averaging period in your account please see Overtime Averaging.

Some examples of the penalties and overtime rules that are applicable under the Hair and Beauty Award are:

Full Time and Part Time Employees:

  • Less than a 12 hour break between shifts

  • Outside the spread of hours. The spread of hours under the award are:

    • Monday to Friday 7.00am to 9.00pm

    • Saturday 7.00am to 6.00pm

    • Sunday 10.00am to 5.00pm

  • 38+ hours in a week/ roster period

  • Beyond the fixed hours (Part Time only)

    • This can be set up by going to Workforce > Staff > (Employee Name) > Payroll > Scroll to the Part Time Fixed Hours field and enter the applicable number of hours in the section indicated below:

Casual Employees:

  • Outside the spread of hours. The spread of hours under the award are:

    • Monday to Friday 7.00am to 9.00pm

    • Saturday 7.00am to 6.00pm

    • Sunday 10.00am to 5.00pm

  • 38+ hours in a week/ roster period

  • 10.5+ hours in a day

Minimum Engagements

Under the Hair and Beauty Award Part Time and Casual employees must be engaged for a minimum of 3 consecutive hours for any shift. These minimums will automatically buffer on the timesheet if a shorter period is worked.

Award Tags

In Tanda award tags are usually applied to a timesheet in order to apply a manual overtime rule or override an automatic overtime rule.

Under the Hair and Beauty Award these tags are:

  • Travel Time: This shift tag relates to the travelling time reimbursement under the Award and is applicable when an employee is to be paid for their travelling time when they are required to work from their usual place of work.

For more information on apply award tags to several employees at once please see Bulk Categorised Staff.

Set Up

You must first ensure the tag is applied to the employee’s profile. To do this, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Allowances and Penalties’, select the appropriate shift tag.

Please see the below example where the ‘Travel Time’ shift tag has been added to the profile:

To show these on the Timesheets, you must ensure you have ‘Award Tags’ turned on. This will give you a second drop-box on the time sheets, for you to select the correct shift tag to apply to the shift.

To do this, head to Settings > Timesheets > Show Advanced Settings and select the box after ‘Show an extra dropdown to adjust shift cost (Award Tag)’, as follows:

Now you should see the shift tags added to the profile as drop down options next to the timesheet, as shown below:

Application to Timesheets

Select the appropriate tag for the shift to apply it to the shift. This will override any existing rules.

For example, below is the timesheet WITHOUT the ‘Travel Time’ shift tag applying to hours before and after the ordinary working hours. Ordinary hours are pulling through for all three shifts. All these ordinary hours will contribute to weekly overtime totals:

And the below shows what the timesheet looks like once the shift tag has applied. The ordinary hours before and after the ordinary working hours are now marked as Travel Time which is considered non-ordianary hours:

Make sure the correct option is applied to the appropriate shift.

Allowances

Allowances pursuant to the Hair and Beauty Award have been built into the Tanda system. These are divided into two key types - Automatic Allowances and Manual Allowances.

Automatic Allowances

An automatic allowance will apply to the timesheet without any manual application. The automatic allowances available are:

  • First Aid Allowance

  • Managers Allowance

  • Tool Allowance

  • Broken Hill Allowance

In order for this allowance to automatically apply to an employee’s timesheet you will need to add this to their ‘Profile’.

To do this, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Additional tags’ search for the applicable allowance, for example the ‘Managers Allowance’ and then add this to the employee’s profile. Then click ‘Update Employee Details’.

The allowance will then automatically apply to the employee’s timesheet when applicable.

Please see the below example:

Manual Allowances

Some allowances will not apply unless specifically added onto the day’s timesheet.

These allowances are set up to manual as Tanda as it is not predictable when these allowances would be applicable. The manual allowances under the award are:

  • Meal Allowance

  • Transport Allowance

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

2bxeqOcCYhnA76bs5MkrmAdG3W3OU6ruyXa0V0UnFcZmiSDTG1hrkJxCFMK6DEOu_lQBGQZ0hYj7zewaazEZp1--c3mvAKwURZ3IKwJKdOnx3jX98gzP3gvPLwFLlOQsH8ItjJA=s1600 (399×172)

Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the green ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day’s timesheet.

Repeat this process for each day and instance that a manual allowance is needed.

Rostering

📜 29.1 The employer will provide permanent employees with a written roster (which may be accessible by electronic means).

Rosters can be printed by managers to be displayed in the workplace. To ensure rosters are as accessible as practical, rosters can be published by the below options:

  • SMS

  • Email

  • Mobile app

  • Online by logging in at my.tanda.co

Changes to the Roster

📜 29.3 A full time employee’s roster may be changed at any time by:

(a) mutual agreement between the employer and employee; and

(b) the employer giving 48 hours’ notice to the employee in the case of an emergency.

In Tanda the shift acknowledgement feature can be used as a record that confirms an employee's agreement to a change.

For more information please see Allow employees to acknowledge their worked hours.

Upcoming Changes to the Hair and Beauty Award

Casual employees under the Hair and Beauty Award will be subject to penalty rate increases on Saturday and Sunday. The penalty rates will be gradually phased in over two years between 3 November 2021 and 31 December 2023.

The gradual penalty rate increases have been incorporated into the Tanda Managed Template and will increase in line with the dates set by the Fair Work Ombudsman.

Please see the below tables outlining the upcoming increases and the applicable dates.

Saturday

Effective Date

End Date

Penalty Rate Increase

3 November 2021

30 January 2022

133%

31 January 2022

29 April 2022

138%

30 April 2022

30 December 2022

143%

31 December 2022

29 April 2023

148%

30 April 2023

30 December 2023

153%

From 31 December 2023

N/A

158%

Sunday

Effective Date

End Date

Penalty Rate Increase

3 November 2021

30 January 2022

200%

31 January 2022

29 April 2022

205%

30 April 2022

30 December 2022

210%

31 December 2022

29 April 2023

215%

30 April 2023

30 December 2023

220%

From 31 December 2023

N/A

225%

For more information on this please see Penalty Rate Changes for Casual Employees - Hair and Beauty Award.

Did this answer your question?