Using this guide:

  • The guide demonstrates how Tanda assists to meet the requirements of the award.

  • Highlighted Text beginning with the '📜'' icon shows the relevant clause in the Award

  • This guide details the most common sections of the Award. To view the full sections of the Award, refer to the Professional Employees Award 2020 on the Fair Work Ombudsman website.

  • This guide was last reviewed on 10 May 2022.

This article will cover the below aspects of the Professional Employees Award Managed Template:

Classifications

Enabling the Award Template

Firstly you will need to enable the Professional Employees Managed Template in your account. To do this go to Compliance > Award Template > Apply Template.

Select the relevant payroll system. Scroll down the page to Apply an Award then click Enable on the award template you would like to apply to your account.

Once the award template has been enabled you have the option to add staff to the award via the + Add Staff to Award button or via the below outlined process.

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

Classification of Staff

To add an employee’s classification and pay grade, go to Workforce > Staff > (Employee Name) > Payroll. Under ‘Industry Award’, select the Award applicable to the employee, as below:

The employee will also need to be mapped to an Employment Type and a Classification/ Level. This is achieved through selecting applicable 'tags'.

In the Professional Employees Award Managed Template, the applicable tags available are listed below.

Employment Tags

  • Full Time

  • Part Time

  • Casual

Pay Grade Classifications

  • Level 1 Graduate Professional - Pay Point 1.1 (3 year)

  • Level 1 Graduate Professional - Pay Point 1.1 (4-5 year)

  • Level 1 Graduate Professional - Pay Point 1.2

  • Level 1 Graduate Professional - Pay Point 1.3

  • Level 1 Graduate Professional - Pay Point 1.4

  • Level 2 Experienced Professional

  • Level 3 Professional

  • Level 4 Professional

Please see the below example of the correct set up for a Full Time Level 2 Experienced Professional:

Once you have mapped the changes and selected Update Employee Details in the bottom left corner you will see that the Pay Rates table will populate with the applicable rates.

Casual Loading

📜 11. Casual employees

11.1 A casual employee must be paid per hour worked:

(a) the minimum hourly rate appropriate to the employee’s classification prescribed in clause 14Minimum rates; and

(b) a loading of 25% of that rate.

Under the Professional Employees Award, Casuals are entitled to a loaded rate at the multiplier of 1.25%. Casual loading in Tanda is applied using the multiplier method.

In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and, where applicable, penalty rates are expressed with the additional casual loading amount.

Paying Higher Base Rates

If employees are paid a base rate higher than the Award Rate, simply enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

Timesheets

General

Once the employee classification has been set up, the rules applicable to that worker will now apply on the employee’s Timesheet when a shift is worked.

So, for example, an 9:00am to 6:00pm shift on a Monday will demonstrate the ordinary hours worked on this day for a Full Time employee as per below:

Public Holidays

Public holidays in the Professional Employees Managed Template have been set up to be paid at a multiplier of 1.00x for Full Time and Part Time employees, and 1.25x for Casual employees for instances where an employee is requested to work on a public holiday. These multipliers are based on the standard hourly rate paid under the Award. There are no stipulated penalties under the Award for working a public holiday and under the Award public holiday entitlements are provided for in the National Employment Standards per Clause 23:

23. Public holidays

23.1 Public holiday entitlements are provided for in the NES.

Please refer to the National Employment Standards for further details on requesting employees to work on public holidays.

If there is an agreement in place to compensate an employee in a different way for working on a public holiday please create custom rules or allowances in your account for this specific scenario.

For further details on creating custom award rules please see the article Compliance: Creating Award Rules. This article also provides details on how to create custom allowances.

Overtime

Applicable overtime will also display in the timesheet. For example, the below shows when a Full Time employee works over the hours fixed for the period, which in this instance 38 hours in a week. The hours worked after 38 hours will be paid as non-ordinary hours at the rate of 1.00x.

The rules for working in excess of hours fixed for the period are also applicable to Part Time and Casual employees per Clause 13 of the Award:

📜 13. Ordinary hours of work

13.1 For the purpose of the NES, ordinary hours of work under this award are 38 per week.

13.2 An employee who by agreement with their employer is working a regular cycle (including shorter or longer hours) must not have ordinary hours of duty which exceed an average of 38 hours per week over the cycle.

If the cycle differs from a weekly timesheet period please see the article Overtime Averaging for further details on how to set up the overtime averaging period in your account.

Minimum Engagements

Under the Award Casual employees require a minimum engagement of 2 hours per shift as outlined in the below clause:

📜 11.3 A casual employee must be paid for at least 2 consecutive hours of work on each occasion they are required to attend work.

The above minimum engagement will automatically apply in the timesheet for Casual employees if they have worked less than 2 hours in a shift. The minimum engagement will apply to any shifts under 2 hours even if there have been two or more shifts in the day. Please see the below example of a minimum engagement applying for a Casual employee:

Allowances

Allowances pursuant to the Professional Employees Award 2020 Managed Template have been built into the Tanda system.

The allowances will not apply unless specifically added onto the day’s timesheet.

These allowances are set up to manual in Tanda as it is not predictable when these allowances would be applicable. The allowances available in this Managed Template per Clause 16 of the Award are:

  • Vehicle Allowance

    📜 16.3 Vehicle allowance

    The employer must pay an employee required to use their private vehicle on the employer’s business at least $0.80 per kilometre travelled. For the purposes of clause 16.3 the use of the employee's private vehicle is by mutual agreement between the employee and employer.

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

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Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any custom automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day’s timesheet.

Repeat this process for each day and instance that a manual allowance is needed.

If you have any questions regarding the above including how to implement these changes, please contact our support team via live chat or email (support@tanda.co).

For further information on this Award please see Professional Employees Award 2020.

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