To utilise the Educational Services (Teachers) Award Managed Template in your account, you will first need to enable the Managed Template.

To do this, navigate to Time & Attendance > Compliance > Award Template > Apply Template

Select the relevant payroll system if you have not already enabled an integration:

Under Apply an Award navigate to Educational Services (Teachers) Award > click enable:

Once the Managed Template has been enabled, you'll have the option to add staff to the Managed Template via the + Add Staff to Award button:

The Employment Type tag associates the pay conditions such as penalties and overtime to an employee.

An example of this tag is Full Time.

The Classification/level tag will pay the employee their base rate. Penalties and overtime will be calculated off this rate.

An example of this tag is Teacher - Preschools and Schools Level 1.

The classifications available in the Managed Template will populate under the Classification/level field in the pay conditions:

Classifications for teachers in schools or preschools

Classifications for teachers in early childhood services operating for at least 48 weeks

The above classifications facilitate the appropriate rates per the rounding details provided in the Fair Work Ombudsman Pay Guide for the Educational Services (Teachers) Award.

Please refer to the Salaried Staff article for more information specific to configuring salaried employees in Tanda.

If you pay above award, please see the Paying Above Award section of this guide for more information.

In addition to the Employment Type and Classification some employees may require additional tags to be configured on their profile to automate specific requirements or agreements permitted under the award.

The following special award condition tags are available in the Educational Services (Teachers) Award

See below for further details on when to apply each of the special condition tags.

If an employee is paid a base rate higher than the award rate, simply enter the employee's base rate in the overriding hourly rate field highlighted below.

The Educational Services (Teachers) Award sets out conditions for part time employees when they work in excess of their normal hours.

📜 A.4.1 Overtime rates

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(b) Despite clause A.4.1(a), part-time employees who agree to work in excess of their normal hours will be paid at ordinary time for up to 8 hours provided that the additional time worked is during the ordinary hours of operation of the early childhood service.

A part time employees normal hours can be managed in Tanda.

Per clause 10 a full time employee is to be engaged to work an average of 38 ordinary hours per week.

📜 10. Full-time employees

A full-time employee is engaged to work an average of 38 ordinary hours per week.

The Minimum Paid Hours feature in the Educational Services (Teachers) Award Managed Template can be utilised to manage the above requirement.

The Minimum Paid Hours functionality requires that the Contracted Weekly Hours field in the employee profile be populated:

By default the Minimum Paid Hours functionality will be disabled in the Managed Template. If you would like to enable the Minimum Paid Hours feature, please see below for further details.

Once enabled, the Minimum Paid Hours feature will then automatically top up the timesheet when a full time employee works less than the contracted weekly hours that have been set in the employee profile.

In the below example, the employee has worked 34 ordinary hours in the week. Their minimum contracted hours have been set to 38 hours in the profile.

The Minimum Paid Hours feature has automatically topped up the timesheet to the required 38 ordinary hours for the period.

The break rules for school and early childhood teachers have been configured based on the break requirements set out in clause 16.1(a).

📜 16.1 Unpaid meal break

(a) An employer is required to provide an unpaid meal break of not less than 30 consecutive minutes to an employee who is engaged to work for more than 5 hours on a day. Such meal break will start no later than 5 hours after the employee has commenced work on that day.

The default break rules will apply a 30 minute unpaid meal break for shifts longer than 5 hours.

The break rules for school and early childhood teachers can also be viewed by navigating to Time & Attendance > Compliance > Educational Services (Teachers) Award > Breaks > Educational Services (Teachers) Award.

The break rules for teachers in early childhood services that operate for at least 48 weeks have been configured based on the break requirements set out in A.3.1 of Schedule A.

📜 A.3.1 Meal break

(a) An employer is required to provide a paid meal break of between 20 and 30 consecutive minutes to an employee who is engaged or rostered to work for more than 5 hours on a day. Such meal break will start no later than 5 hours after the employee commenced work on that day.

(b) By agreement with the employer, an employee may leave the premises or elect not to be on call during the meal break. In that case the meal time will not count as time worked and nor will payment be made for that time.

The default break rule configuration will apply a 20 minute paid meal break for shifts longer than 5 hours.

Missed meal break conditions have been configured in the Educational Services (Teachers) Award Managed Template per A.3.1(c) of Schedule A.

📜 A.3.1 Meal break

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(c) Where an employee is called back to perform any duties within the centre or the break is interrupted for any reason the employee will be paid 150% of the minimum hourly rate for a minimum of 15 minutes and thereafter to the nearest quarter hour until an uninterrupted break, or the balance of the break, is taken.

If an employee is unable to take an uninterrupted meal break of at least 20 minutes, they will automatically incur a missed meal break penalty until a meal break is taken or the shift ends.

The missed meal break penalty will be paid at 150% of the minimum hourly rate.

In the below example the employee has not taken a meal break and works 7 hours:

An example of interpreted timesheet can be seen below. The employee is a full time school teacher. They have been configured with the Full Time employment type and Teacher - Preschools and Schools Level 1 classification.

For a general overview of timesheets in Tanda see Getting Started: Timesheets.

The Educational Services (Teachers) Award stipulates minimum payment periods for casual employees.

Please see below for further information on the specific minimum payment periods that apply to casual employees.

A.1.5 of Schedule A sets out the required breaks between periods of duty.

📜 A.1.5 Breaks between periods of duty

(a) An employee will be entitled to a minimum break of 10 consecutive hours between the end of one period of duty and the beginning of the next. This applies in relation to both ordinary hours and where overtime is worked.

(b) Where an employer requires an employee to continue or resume work without having a 10 hour break off duty, the employee is entitled to be absent from duty without loss of pay until a 10 hour break has been taken, or be paid at 200% of the minimum hourly rate of pay until released from duty.

Per A.1.5 of Schedule A an employee must receive a break of at least 10 hours between one period of duty and the next.

If an employee is required to continue or resume work without receiving the appropriate break between shifts the employee will be paid at 200% of the minimum hourly rate until they are released from duty.

If an employee commences the break between shifts penalty during ordinary hours and subsequently works into a period of overtime, the penalty will continue applying at the penalty rate but the time worked will be captured as overtime.

Please see the below example where the employee has not received the required break between shifts and works in excess of 8 hours in the day.

Under the Educational Services (Teachers) Award there are additional penalty periods that apply specifically to employees engaged as shiftworkers as detailed below.

📜 A.5 Shiftwork

A.5.1 For the purposes only of calculating the shift rates provided for clause A.5:

(a) a weekly rate of pay is calculated by dividing the employee’s annual salary, including applicable allowances, by 52.18;

(b) a daily rate of pay is calculated by dividing the weekly rate as provided for in clause A.5.1(a) by 5; and

(c) the rate of pay for a casual is first calculated in accordance with the provisions of clause 17.5.

A.5.2 A shift rate is payable to employees required to perform shiftwork in accordance with the following:

In Tanda the application of the shiftworker penalties set out in A.5 have been automated.

Please see the below example of the afternoon shift applying in the timesheet:

The non-rotating night shift penalty has been automated via the Permanent Night Shift employment types.

Please see the below example of a timesheet for an employee configured with the employment type tag Full Time Permanent Night Shift:

The ordinary hours of an employee under this award may be averaged over a 12 month period.

15.3 Notwithstanding the NES, and due to the operational requirements of employers in the industry, the ordinary hours of an employee under this award may be averaged over a 12 month period.

If the employee exceeds an average of 38 hours per week in their averaging period, the hours worked will calculate as non-ordinary in the timesheet and will be paid at the employee's normal hourly rate.

Clause 15.5 sets out that the maximum number of days an employee can be required to attend during term weeks and non-term weeks is 205 days in each school year.

15.5 The maximum number of days that the employee will be required to attend during term weeks and non-term weeks is 205 in each school year.

The Managed Template contains automated conditions that will indicate when the employee works more than 205 days in a school year in the timesheet.

If the employee works more than 205 days in the school year, any excess days worked will calculate as non-ordinary in the timesheet and will be paid at the employee's normal hourly rate.

Clause 15.6(c) sets out circumstances an employee may be required to work but should not contribute to the calculation of total attendance days for the school year.

15.6 The following circumstances are not included when calculating the 205 employee attendance days:

(a) co-curricular activities that are conducted on a weekend;

(b) school related overseas and interstate trips, conferences and similar activities undertaken by mutual consent during non-term weeks;

(c) when the employee appointed to a leadership position is performing duties in non-term weeks that are directly associated with the leadership position;

(d) when the employee has boarding house responsibilities and the employee is performing those duties during term weeks and non-term weeks; and

(e) exceptional circumstances, such as the requirement to provide pastoral care to students in the event of a tragedy in the school community, in which an employee may be recalled to perform duties relating to their position.

If an employee is required to work in any of the above duties and the time should not contribute to the calculation of attendance days the shift tag Additional Duties can be applied to the shift.

When the Additional Duties tag is applied in the timesheet, the shift will calculate as non-ordinary and subsequently will not contribute towards the count for the employee's maximum attendance days. The time worked as Additional Duties will be paid at the employee's normal hourly rate.

Please see the example below:

Before the Additional Duties tag is applied:

After the Additional Duties tag is applied:

The automated overtime conditions for each employment stream are highlighted below:

In addition a Part Time employee will also incur overtime when they work in excess of their normal hours for the week. For further details on how to manage this please see here.

An employee configured on the RDO Agreement will also incur overtime when they work more than 19 days in a period. For further details on the RDO Agreement please see here.

When an employee has an agreement with their employer that overtime worked that would have otherwise been paid for can be accrued as time off, they are agreeing to Time Off In Lieu (TOIL).

The Educational Services (Teachers) Award Managed Template contains TOIL conditions that can be applied instead of automatic overtime conditions in accordance with A.4.2 of Schedule A.

📜 A.4.2 Time off instead of overtime payment

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

(b) Any amount of overtime that has been worked by an employee in a particular pay period and that is to be taken as time off instead of the employee being paid for it must be the subject of a separate agreement under clause A.4.2.

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(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.

EXAMPLE: By making an agreement under clause A.4.2 an employee who worked 2 overtime hours is entitled to 2 hours’ time off.

(e) Time off must be taken:

(i) within the period of 6 months after the overtime is worked; and

(ii) at a time or times within that period of 6 months agreed by the employee and employer.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

Overtime hours that have the TOIL tag applied will no longer cost in the timesheet.

Please see the below example of TOIL applying in the timesheet.

Before application of the TOIL shift tag:

After application of the TOIL shift tag:

To apply shift tags on the Timesheets, you must first have the Award Tag feature turned on. Turning on this feature will give you the drop-down box on timesheets from which shift tags can be selected.

To turn this feature on, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust a shift cost (Award Tag).

Once you have turned on the setting, you will see the additional shift tags drop down in the timesheet:

To use shift tags in an employee timesheet, you will first have to add the applicable shift tags to the employee's profile.

To do this go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Additional Tags select the appropriate shift tag > click Confirm Changes.

Please see the below example where some of the available shift tags are being added to the employee profile.

Once you have saved the tags to the employee profile, they will become available to select from the shift tag drop down in the timesheet:

To add a manual allowance in Tanda, go to the relevant employee's timesheet and click on the + Add Allowances button under the start and finish times as shown below:

Then from the drop-down, select the manual allowance you wish to apply:

Enter the number of units you wish to apply then press the blue Save Allowances button to apply the allowance to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day's timesheet: