To utilise the Professional Employees Managed Template in your account you will first need to enable the Managed Template in your account.

To do this navigate to Time & Attendance > Compliance > Award Template > Apply Template:
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Select the relevant payroll system if you have not already enabled a integration:

Scroll down the page to Apply an Award > click Enable next to the Award Template you would like to apply to your account:

Once the Award Template has been enabled you have the option to add staff to the award via the + Add Staff to Award button or via the steps outlined below:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To pay an employee under a Managed Template you will need to configure their employee profile with both an Employment Type and a Classification/ Level.

An Employment Type is a tag which all the pay conditions (award rules) are associated to for an employee including penalties and overtime. An example of this kind of tag is 'Full Time'.

A Classification/ Level is the tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this kind of tag is 'Level 1'.

To add an employee’s Employment Type and Classification/ Level, go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Under Industry Award select the Award applicable to the employee, as below:

The Employment Types and Classification/ Levels under the selected Managed Template will then populate via the drop downs for selection:

If you use autopay for your salaried employees please see the Salaried Staff guide on how to best configure this in Tanda.

Please see the below example of a Level 4 employee who is Full Time:

Please see the below information on managing casual employees in Tanda.

If employees are paid a base rate higher than the Award Rate, simply enter the employee's base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

The below penalty rates have been introduced into the Professional Employees Award 2020 per clause 18.4:

📜 18.4 Penalty rates

(a) An employer must pay an employee penalty rates for all hours worked at the direction of the employer as follows:

These penalty rates will apply automatically in Tanda based on time of day and day of the week.

For example, please see the below Monday to Saturday - Before 6.00am rate applying to a full time employee on a Tuesday:

The public holiday penalty will also automatically apply based on the public holidays configured in your Tanda account:

For more information on managing public holidays in Tanda, please see Configure public holidays dates.

For Full Time, Part Time and Casual employees, overtime is to be paid for working in excess of 38 ordinary hours per week or per cycle.

📜 18.2 Payment for overtime

(a) The employer must, subject to clauses 18.2(c), 18.3, 18.4 and 18.5, pay a full time employee the appropriate minimum hourly rate in clause 14 for all hours worked in excess of 38 hours per week, or an average of 38 hours per week over a period agreed pursuant to clause 13.2. This must include work on or in connection with call-backs and work performed on electronic devices or otherwise remotely.

Overtime for working in excess of 38 ordinary hours will apply automatically in Tanda:

The period over which this overtime is calculated can be set up to 13 weeks per clause 13.2 of the Award:

📜 13. Ordinary hours of work

13.2 An employer and employee may agree that the employee’s ordinary hours of work will be averaged over a period of up to 13 weeks.

The overtime averaging period can be set up in Tanda to reflect this. This overtime averaging period can either be set to apply to all employees across your organisation or can be customised per employee.

For details on how to configure this please see Overtime Averaging.

Under the Award, Casual employees require a minimum engagement of 2 hours per shift as outlined in the below clause:

📜 11.2 A casual employee must be paid for at least 2 consecutive hours of work on each occasion they are required to attend work.

The above minimum engagement will automatically apply in the timesheet for Casual employees if they have worked less than 2 hours in a shift.

The minimum engagement will apply to any shifts under 2 hours even if there have been two or more shifts in the day. Please see the below example of a minimum engagement applying for a Casual employee:

The ability to categorise worked time as a Call Back has been introduced into the Professional Employees Managed Template to facilitate clause 18.2:

18.2 Payment for overtime

(a) The employer must, subject to clauses 18.2(c), 18.3, 18.4 and 18.5, pay a full time employee the appropriate minimum hourly rate in clause 14 for all hours worked in excess of 38 hours per week, or an average of 38 hours per week over a period agreed pursuant to clause 13.2. This must include work on or in connection with call-backs and work performed on electronic devices or otherwise remotely.

To mark worked time as a Call Back, you will first need to save the Call Back shift tag to the profile of the applicable employee/s.

To do this navigate to Workforce > Staff > Employee Name) > Pay Conditions & Regular Hours > in Pay Fields click Make a Change > under Allowances/ Penalties search for the Call Back shift tag:

Then click Save Contract Changes.

To categorise time worked as a Call Back in a timesheet, the shift must be tagged as Call Back.

Please see the below example of the application of the Call Back shift tag for a Full Time employee:

Before the application of the shift tag:

After the application of the shift tag:

Time off instead of payment for overtime has been introduced into the Award via this variation.

18.3 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

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(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked. EXAMPLE: By making an agreement under clause 18.3 an employee who worked 2 overtime hours is entitled to 2 hours’ time off.

This is commonly known as Time Off In Lieu or TOIL.

To facilitate an agreement to TOIL in Tanda, the TOIL shift tag firstly needs to be saved to the profile of the applicable employee/s.

To do this navigate to Workforce > Staff > Employee Name) > Pay Conditions & Regular Hours > in Pay Fields click Make a Change > under Allowances/ Penalties search for the TOIL shift tag:

Then click Save Contract Changes.

To then categorise time worked as TOIL in a timesheet, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

The overtime hours that have had a TOIL tag applied to them will no longer be costed in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee who has worked in excess of 38 ordinary hours for the period -

Before the application of a TOIL shift tag:

After the application of the TOIL shift tag:

In order to apply the TOIL shift tag in a timesheet you will need to have the Award Tags feature setting enabled.

To utilise the above shift tags you will need to set up your account to use shift tags.

If you already see the Select Tag drop down in timesheets you will not need to do this.

If you can not currently see the Select Tag drop down navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust shift cost (Award Tag):

Now you will see the shift tags that have been saved to an employee profile available via the drop-down in the timesheet as above.

📜 16.3 Vehicle allowance

The employer must pay an employee required to use their private vehicle on the employer’s business at least $0.95 per kilometre travelled. For the purposes of clause 16.3 the use of the employee's private vehicle is by mutual agreement between the employee and employer.

This allowance will not apply unless specifically added to the timesheet.

This allowance is set up to manual in Tanda as it is not predictable when this allowance would be applicable.

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any custom automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you:

Once saved, the allowance will now apply to the day’s timesheet:

Repeat this process for each day and instance that a manual allowance is needed.