This guide details how to manage leave requests.

  • Staff apply for leave through the Tanda Mobile App or online at

  • Leave is approved by managers online at - for more details on managing who can approve leave, see permission levels

Approving Leave Requests

Log in online at and navigate to Leave > Requests

Leave approval options:

  1. Approve: approved leave requests are added to timesheets

  2. Decline: managers are prompted to give a reason for declining

  3. Delete: deleted leave requests are also moved to the declined tab, however no notifications are sent

Tip: To decline already Approved Leave, see 'Tools' in the top right of the approved leave request:

Leave requests explained

  1. Leave Type: shows available types based on your leave settings

  2. Team (optional): allocates leave cost to a team

  3. All-day: turn off to edit leave request times for part-day requests

  4. Dates

  5. Breakdown: shows the hours and days leave will apply. The breakdown is determined by your leave auto-fill settings, and can also be manually edited

  6. Total hours: the sum of the leave breakdown

  7. Reason (optional): for employees to provide more detail on the reason for requesting time off

  8. Attachment (optional): useful for attaching documents like medical certificates

Viewing a history of all leave changes

An audit trail of all leave changes can be found under tools for each leave request:


Once a day Tanda sends a time off digest email. This email will detail any new or updated leave requests or unavailability entries.

You can choose if you want to receive these email notifications via the user profile in top right hand corner > My Notifications


Leave type not visible for employee

Check in Compliance > Leave Types > for the Applies to for the Leave types you have setup:

Under Applies to, check which classification of staff are eligible for the Leave.

Editing exported (locked) leave requests

Once a timesheet containing leave has been exported, the leave request can only be modified if the timesheet is unlocked. To make edits to already exported leave, an admin will need to navigate to the relevant timesheet and unlock it.

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