If you have another commitment or otherwise won't be able to work your regular shifts, you can let your manager know by applying for leave or unavailability.
This help guide will explain how to request leave and availability in Tanda from an employee's perspective.
For details on leave and availability from a manager's perspective, see our Managing Leave Requests and Managing Availability Requests help guides.
What Does This Help Guide Cover?
Requesting Leave
Depending on your organisation's settings, you can request leave when you're unable to work. Generally, paid leave is reserved for part-time, full-time, or salaried employees and accrues as they work.
On Mobile
To create a new leave request via the Tanda Mobile App, navigate to the Leave tab on the navigation bar and select the blue + Add icon.
You will be prompted to enter the following details when creating your leave request:
Leave Details
Dates: The date(s) for which you're requesting leave.
Duration: Select between a full day, part day, or multiple leave days.
Leave Type: Shows all available leave types based on your company's leave settings.
Review & Submit
Assign a Single Team: Allocates the leave costs to a specific team.
Requested Hours (optional): Total number of hours you want to take.
Reason for Leave (optional): Employees can provide more details of their leave request.
Attachment (optional): Useful for attaching documents like medical certificates
Once you've submitted your leave request, your manager will be responsible for approving it.
On Desktop
To submit a new leave request on a Desktop device, navigate to Time & Attendance > Leave > + New Leave Request and fill out your leave request. You will be prompted to enter the same details as outlined above.
To learn more, please see our Submitting & Managing Leave Requests help guide.
Requesting Availability
Depending on your account settings, you can apply for availability to let your managers know the days and times you can and can't work each week. Unlike leave, unavailability is unpaid and is simply a way of indicating when you can't work (often for rostering purposes).
Mobile App
To enter your availability in the app, navigate to Leave > Availability and tap Change availability.
Fill in the following fields:
Start date: the date the change takes effect.
Does this change have an end date?: Select No to update your ongoing availability, or Yes to make a temporary change for a set date range. If you choose Yes, enter a finish date and a reason for the change.
Schedule: set your availability for each day of the week. Each day can be set to Unavailable, Available all day, or Specific times (the hours you are available to work).
Tap Create to send the request to your manager for approval.
Note that Ongoing Availability must be set before any temporary changes can be submitted. In some cases, your Ongoing Availability may already be configured for you.
Viewing and Editing Your Requests
You can view any Upcoming Availability requests under the overview in the Leave > Availability tab in the mobile app:
Editing
You can edit or cancel upcoming changes by finding the request on the Availability page and clicking Edit. Ensure you click Update at the bottom of the page to save your changes.
Delete any upcoming requests by clicking Edit > Delete.
Unless you are a manager/admin user, editing an already-approved request will change the status to Pending, and it will need to be approved again.
To learn more, please see our Submitting & Managing Availability help guide.
Managing Your Leave Requests
To check whether your request has been approved and track the status of past requests, navigate to the Leave tab on Mobile or to Time & Attendance > Leave on Desktop.
Pending leave requests are awaiting approval or refusal from your manager and are highlighted in orange.
Approved leave requests have been accepted by your manager and are highlighted in green. You will be paid according to the hours shown on the request (unless you've applied for unpaid leave).
Rejected leave requests have been refused by your manager. They may choose to include a reason for declining your request, though this is not mandatory. These requests are highlighted in red.
The same classifications (pending, approved, and rejected) and colour coding also apply to availability requests.
To learn more, see our Managing Leave Requests and Managing Availability Requests help guides.