This help guide will discuss the Review and Hire stage of Tanda Hire.

Collect applications for a new role, progress them through the hiring stages, and onboard the right candidate directly into your Tanda account.

By default, only account Admins have full access to our Tanda Hire feature. To grant managers (or anyone else) access, enable the following settings via Settings > All Settings > Permissions > Show Advanced Settings > Customise access & roles here.

Once on that page, select the role you want to edit from the menu.

To view and progress applications, enable the following permissions under Hire:

To hire and onboard an applicant, enable the following permissions:

To learn more about customising permissions, please see our help guide.

As candidates submit their applications, account admins will be notified via email from noreply@tanda.co.

To view your job ads, navigate to Hire > Job Ads. From here, click on View Applications to manage all applicants.

To view application details, navigate to Hire > Job Ads > View Applications. You will be directed to the following page where you can view all applications for that job:

For a more in-depth view of the applications, navigate to the Candidate Details tab:

On the left of the page, you will see a filterable list of candidates. When you select a candidate, their details will appear on the right.

Each application will include the applicant's details, whether they've answered the screening questions and their resume and cover letter. If uploaded as a PDF, the applicant's resume and cover letter will be embedded on the page. If uploaded as a .docx file, these will need to be downloaded.

Navigate through the tabs on their profile to see all of their application information.

On each application, you can leave an internal note that's visible to other staff with permission to view applicants. Applicants cannot see these notes.

To leave a note, select the applicant's name from the left sidebar, then click on the 'Notes' tab and select + Add Note.

Users can also manage and customise their job stages (e.g. 'Shortlisted', 'Interviewed', 'Offered', etc.) in Tanda Hire, giving you more flexibility and personalisation options.

To do so, navigate to Hire > Settings > Stages.

From there, you can perform several actions, such as:

Once you have finished configuring your job, you can adjust an application's status to help internally track a candidate's progress and move them through these job stages. Candidates will not be notified of these internal changes to their status (unless their application is rejected or moved to 'Offered' with an offer letter sent) until you Hire & Onboard them.

To change an applicant's status, either use the dropdown menu or click the Hire & Onboard or Reject buttons in the Candidate Details tab.

Using the dropdown, a candidate's application can be progressed to the stages as listed in the section above.

Applications can be moved freely between stages and back to a previous stage when required. Applications will be grouped based on their status.

To reject an application, click the Reject button on the candidate profile.

This will send an Application Rejected email to the candidate, notifying them of the outcome.

All rejected applications are still kept stored in the system. You can view rejected applications by updating the 'Stage' filter to Rejected.

If necessary, you can move the application back to the applicant pool. However, the candidate will not be notified of this change.

Tanda Hire also allows you to set your availability and schedule interviews. To do so, navigate to Hire > Candidates > View Profile > View Application, then progress the applicant to the 'Shortlisted' stage and click on the 'Interviews' tab.

Next, select Manage Interviewer Availability > + Add Interviewer Availability. You will see the following screen:

Input the appropriate information, then click Create to save your changes.

To allow a candidate to self-schedule an interview, use the link in the Interview tab.

Otherwise, schedule one yourself by navigating to the Interview Schedule tab of the job ad and choosing a timeslot in the calendar:

Choose the candidate you are interviewing and click Schedule Interview.

You can reschedule or cancel the interview on this page as well.

To add an interview to your own calendar, navigate to the Job Ads page, open the dropdown and select Interviews:

On the Interview Schedule page, click the Subscribe button next to the date selector.

This will copy a link to your clipboard, which you can add to your personal calendar. Then, when interviews are scheduled, they will come through to your own calendar.

Note that it can sometimes take a few hours for the interview to sync.

You can create structured interview forms for each job ad, letting you collect standardised information about applicants and store this on the candidate profile within Tanda.

To set this up, navigate to a job ad > Edit Job > Interview Forms and click + New Interview Form.

This will ask you to name the form and choose the job stages this form can be assigned at (the description is optional).

If an applicant is in the chosen stage and an interview is scheduled, the form will be attached.

For example, if the candidate is currently in the Shortlisted stage and an interview is scheduled, ensure the selected job stage is 'Shortlisted' to have the form automatically assigned.

Then, click Create and start adding questions to the template.

These questions are for the interviewer to fill out.

Once an interview has been booked for the candidate, the assigned form will be listed and can be filled out under the Interviews tab > Interview Forms:

Click Fill to input the candidate's answers. All interviewers share the same form for each application, and only the interviewers can fill out or edit this form.

Once submitted, interviewers can go back and make adjustments at anytime by clicking Edit Response.

Any user that can see the job application can also see the interview form responses. Completed forms will be shown in blue. Clicking this will bring up a read-only version of the form, which can also be downloaded as a PDF.

The candidate won't be able to see this form.

If an applicant has successfully made it past the Interviewed stage, they might be moved to the Offered Stage.

You can configure this stage to automatically send an Offer Letter to the applicant, which will send a document requiring their signature.

After the letter is signed, an onboarding invitation created for that profile in Tanda will automatically prefill with any information entered in the offer letter. Additionally, the signed Offer Letter will be stored in the Contracts and Documents section of the employee's profile.

To set this up, follow the steps below:

Finally, if the applicant is then invited to Tanda, you'll see their signed offer letter under Contracts in their profile:

Tanda Hire is designed to seamlessly link to Tanda's onboarding feature. If you do not use Tanda's onboarding feature, you can keep track of hired candidates by updating an application's status.

If you use Tanda onboarding, invite successful applicants to your Tanda account by clicking the Hire & Onboard button.

To Learn more about Onboarding staff in Tanda, see Send an Employee Onboarding Invitation.

If an offer letter has been sent to the applicant, a Pending Onboard Invitation will be prefilled with the information entered in the offer letter creation process.