This help guide will explain how to create and post a job ad using Tanda Hire, including details on sharing the ad with applicants.

To create a job ad, navigate to Hire > Job Ads and click the + New Job Ad button at the top of the page.

Next, fill out all of the details for the job ad.

First, you will be prompted to enter basic details about the role.

You can include the following details in your job ad:

You may require more details or resources from candidates based on the role they're applying for. If so, use additional questions to request this information.

To configure additional questions, click + Add Question and write your question in the text box. You can set additional questions to either be Free text, Yes or No, Video or File Upload answers.

To delete a question, click the red bin icon.

Video responses will require the employee to record a video of themselves answering the question:

Next, add a detailed job description in the Description field.

After entering your description, click Create to publish your job ad.

If you're not collecting applications yet, untick the Accepting Applicants option at the bottom of the page. You can re-tick this option at any time.

You can also configure if this job ad can automatically expire. This will untick the Accepting applicants tick box when the date is reached. For the ad to never expire, leave this blank.

Once you've created the job ad, you may also want to configure what happens to employees at certain stages of the hiring process. These include forms sent to the candidate asking for more information, interview forms attached to their profile to store interview details and answers, qualifications that the employee has been requested to upload, and offer letters sent to the employee.

Learn more about managing job stages here.

Forms sent to applicants from job ads act similarly to regular forms in Tanda HR. When an applicant is moved to a certain stage, a custom form will be emailed to them, requesting further information, which is then stored against their candidate profile (and employee profile if they are eventually hired and onboarded).

Learn more about configuring these here.

Interview Forms allow you to attach a form to an application profile (they are not sent to employees), where you can enter any details or answers from an interview. These can be attached to interviews scheduled within the candidate's profile or attached via phone interviews.

Learn more about configuring and using these here.

Qualifications in job ads are configured on each individual job ad. Under Edit Job > Qualifications, you will see a list of all active qualifications in your account. Learn more about managing qualifications here.

For each relevant qualification, click Manage and choose a stage where proof of the qualification will be requested:

When a candidate is moved to this stage, they will receive an email asking them to upload a copy of their qualification. This is then stored in their candidate profile (and their employee profile if they are eventually hired and onboarded).

If configured, Offer Letters are sent to the employee once they reach the 'Offered' stage and will require the candidate's approval and signature. Offer Letters typically outline the specifics of the job and are usually the final stage before being hired.

Learn more about configuring, sending and reviewing offer letters here.

There are several ways that you can share a job ad once it's been created:

Once you've successfully created your job ad, you'll receive a success message that includes a link to the public listing and options to share the job ad to your social channels, via QR code, or through your account's Communications feature.

Once public, your job ad will appear with the role details, description, and screening questions you've configured. Anyone with access to the link can enter their details and apply.

You can also advertise your vacant role via a QR code.

To do so:

More customisation is available with external QR code tools. If you'd like to use these external tools, click the Want to customise the design? button and copy the unique code for the job ad.

To create custom Job Ad validation rules, navigate to Hire > Settings > Job Rules. Job Rules are validations that will flag for the configuration of the job ad itself, not candidates that apply for the job.

These validations help ensure that your job ads are held to certain standards, especially if they are often created by multiple staff members.

Examples of validation rules can include:

You can either create rules that will apply to all job ads (Organisation-wide Rules) or just for specific locations.

Write rules and guidelines about job ads in natural, plain English, with each rule on a new line.

Rules that have successfully been interpreted by the AI will be listed under Active Rules:

Rules that can't be applied are listed under Could Not Parse:

You can see the validations applying in the Job Ads page, and a detailed warning in the job ad itself: