To utilise the Registered and Licensed Clubs (General) Managed Template in your account, you will first need to enable the Managed Template.

To do this, navigate to Time & Attendance > Compliance > Award Template > Apply Template:

Select the relevant payroll system if you have not already enabled an integration:

Under Apply an Award navigate to Registered and Licensed Clubs > click Enable:

Once the Award Template has been enabled, you have the option to add staff to the Managed Template via the + Add Staff to Award button:

For further information on how to configure the settings in your account including automatic breaks and public holidays please see the article Configuring Settings.

To pay an employee under the Registered and Licensed Clubs (General) Award Template in Tanda, you will need to classify them on the Managed Template.

To do this, navigate to Workforce > Staff > (Employee Name) > Pay Conditions > Then under Industry Award select Registered and Licensed Clubs:

Once the Registered and Licensed Clubs Managed Template has been assigned to the pay conditions, the Employment Types and Classifications available under the Managed Template will populate via drop-downs for each selection.

An Employment Type is a tag that associates the applicable pay conditions (award rules) such as penalties and overtime to an employee.

An example of this kind of tag is Full Time.

A Classification/ Level is a tag that will pay the employee their base rate which all penalties and overtime is calculated off. An example of this is Level 2.

Please see below for further details on the available Employment Types and Classifications in the Registered and Licensed Clubs Managed Template:

Please refer to the Salaried Staff article for information specific to configuring salaried employees in Tanda.

Under the Registered and Licensed Clubs Award, the employer and a full time employee must agree on an arrangement to work an average of 38 hours per week.

📜 15.4 The arrangement for working the average of 38 hours per week is to be agreed between the employer and the employee from the alternatives in clause 15.3.

Clause 15.3 of the Registered and Licensed Clubs Award sets out the permitted methods for setting a full time employee's ordinary hours of work.

📜 15.3 The average of 38 hours per week is to be worked in one of the following ways:

(a) a 19 day month of 8 hours per day; provided that the ordinary daily hours (exclusive of meal breaks) will not exceed 8 per day or shift , worked within a spread of 11 hours per day;

(b) 4 days of 8 hours and one of 6 hours; provided that the ordinary daily hours (exclusive of meal breaks) will not exceed 8 per day, worked within a spread of 11 hours per day, except that the daily maximum will be 6 hours worked within a spread of 8 hours for one day in 5 under this method;

(c) 4 days of 9.5 hours per day worked (exclusive of meal breaks) within a spread of 12 hours;

(d) 5 days of 7 hours 36 minutes per day worked (exclusive of meal breaks) within a spread of 10.5 hours;

(e) 152 hours per each 4 week period with a minimum of 8 normal rostered days off per each 4 week period (subject to clause 15.5) or

(f) any combination of the above.

Clause 15.5 sets out additional requirements when the agreed working arrangement provides for 152 hours per each 4 week period.

📜 15.5 Where the hours of work arrangement provides for 152 hours per each 4 week period:

(a) no employee is to work more than 10 days in a row without a normal rostered day off;

(b) where an employee works more than 20 days in a 4 week period, the 21st and any subsequent days worked in the 4 week period must be paid at the rates prescribed in clause 22.3.

The methods set out in clauses 15.3(a) to 15.3(e) have been automated in the Managed Template.

A Full Time employee will automatically incur overtime if they work more than:

The working arrangements set out between clause 15.3(b) and (e) are automated via a specific working arrangement tag.

If you need to configure an employee on one of the other working arrangements prescribed by clause 15.3, please refer to the table below to determine the applicable tag to apply to the employee profile.

Once you have determined the appropriate working arrangement tag, this can be configured against the pay conditions of a full time employee.

Please see the below example where the employee is subject to the working arrangement set out in clause 15.3(b):

For further details on the operation of each Working Arrangement tag, please see below.

The Registered and Licensed Clubs Award sets out specific requirements for full time and part time employees. See below for further details:

The Minimum Paid Hours feature in the Registered and Licensed Clubs (General) Managed Template can be utilised to manage the above requirements.

The Minimum Paid Hours functionality requires that the contracted weekly hours field in the employee profile be populated:

By default, the Minimum Paid Hours functionality will be disabled in the Registered and Licensed Clubs Managed Template. If you would like to enable the Minimum Paid Hours functionality please see below for further details.

📜 11.1 Casual loading

Casual employees will be paid the percentage of the ordinary hourly rate prescribed in clauses 24.1 and 24.2 (which includes a 25% casual loading) for the classification in which they are employed.

Under the Registered and Licensed Award casuals are entitled to a loaded rate at the multiplier of 1.25x. Casual loading in Tanda is applied using the multiplier method.

In the Employee Profile in Tanda the casual rate is expressed in the Monday to Friday pay rate with the base hourly rate showing the rate without the loading added. This is demonstrated in the below image:

The base hourly rate is always expressed as 1.25x on the timesheet and, where applicable, penalty rates are expressed with the additional casual loading amount.

If employees are paid a base rate higher than the Award Rate, simply enter the employees base rate in the highlighted field below. This will override the rate in the system, and penalty rates and overtime will be calculated from this new rate.

For further information please see the Pay Above Template article.

A junior employee must be paid a percentage of the applicable adult classification rate that is appropriate to the work performed by the employee.

📜 18.6 Junior employee rates

(a) The minimum rate for junior employees will be the following percentages of the rate prescribed for the adult classification appropriate to the work performed for the area in which the employee is working:

Please see the below details on how Tanda assists with the management of junior employees employed under the Registered and Licensed Clubs Award.

Clause 13.1 details specific requirements for junior employees employed in places where liquor is sold.

📜 13. Junior employees

13.1 Junior employees will be paid in accordance with clause 18.6. Where the law permits, junior employees may be employed in the bar or other places where liquor is sold. Junior employees working as liquor service employees must be paid at the adult rate of pay in clause 18.3 for the classification for the work being performed.

Clause 13.3 provides that an employee under the age of 18 years must not be required to work more than 10 hours in a day.

📜 13.3 No employee under the age of 18 years will be required to work more than 10 hours in a shift.

When a junior employee is required to work more than 10 hours in a shift, they will automatically incur daily overtime in the timesheet.

Under the Registered and Licensed Clubs Award, the employer is required to pay an employee who performs duties of a higher classification at a higher classification rate.

📜 18.11 Higher Duties

(a) An employee employed for 2 or more hours of one day on duties carrying a higher rate than the employee's ordinary classification will be paid at the higher rate for that day. If the employee is employed for less than 2 hours on such duties, the employee is entitled to be paid the higher rate for the time worked at the higher classification.

(b) A higher paid employee will, when necessary, temporarily relieve a lower paid employee without loss of pay.

Higher duties can be configured and managed in the Managed Template settings.

You can access the Higher Duties Builder via Time & Attendance > Compliance > Registered and Licensed Clubs > Higher Duties.

There are two options for configuring and applying higher duties in Tanda:

📜 16.1 A roster for all full-time and part-time employees showing normal starting and finishing times and the surname and initials of each employee will be prepared by the employer and will be posted in an obvious place or places accessible to the employees concerned.

To ensure rosters are as accessible as practical and employees are notified, rosters can be published to the below options:

📜 16.2 The roster may be changed, subject to clause 33—Consultation about changes to rosters or hours of work:

(a) by mutual consent at any time; or

(b) on 7 days’ notice.

The Shift Acknowledgement feature can be used to record an employee's agreement to a roster change in Tanda.

For further details on setting up your account to use Shift Acknowledgement, please see Have Employees Acknowledge Their Rostered Shifts.

Under the Registered and Licensed Clubs Award, Full Time and Part Time employees are entitled to overtime for working on a rostered day off:

📜 22.3 The following overtime rates are payable to an employee, depending on the time at which the overtime is worked:

...

(e) rostered day off: 200% of the ordinary hourly rate of pay for all time worked, with a minimum payment of 4 hours

To categorise a shift as a 'Rostered Day Off' go to 'Rosters' in Tanda and view the roster via the 'Staff View' drop down on the roster viewing menu:

Select the day that is the RDO and click the 'Roster Day Off' button:

The day will now be marked as a rostered day off in the roster:

If the employee then subsequently works on this day the 'RDO Worked' overtime rules will automatically apply to the time worked:

If the time worked on the RDO is less than 4 hours as required under Clause 22.3(e) then a minimum engagement will also automatically apply in the timesheet if required:

The automatic break rules in the Registered and Licensed Clubs Managed Template have been configured based on clause 17.1:

📜 17.1 Subject to the provisions of clause 17:

(a) If an employee, including a casual employee, is required to work more than 5 hours in a day the employee must be given an unpaid meal break of at least 30 minutes. The break must be given between 1.5 and 5 hours of the employee starting work.

(b) An employee rostered for a 5 hour shift may elect to take an unpaid 30 minute meal break during the shift and the employer shall not unreasonably refuse.

When you enable the Registered and Licensed Clubs Managed Template, you will also enable the default break rules. The break rules will auto-populate breaks for any stuff under the Managed Template.

The Break Rules configured for the Registered and Licensed Clubs Managed Template can be viewed by navigating to Time & Attendance > Compliance > Registered and Licensed Clubs > Breaks > Edit.

For further details on the specific break rules that apply to employees configured under the Managed Template please see below:

📜 17.2 If an employee is not given a meal break in accordance with clause 17.1 the employer must pay the employee 150% of the ordinary hourly rate from the end of 5 hours until either the meal break is given or the shift ends.

If an employee is required to work more than 5 hours without a meal break, the employee will automatically incur a missed meal break penalty from the 5th hour of work until a meal break is taken or the shift ends.

Please see the below example of the missed meal break rules applying when the required break is taken late:

Please see the below example of the missed meal break rules applying when the required break is not taken:

Ordinary hours

Once the employee classification has been set up, the rules applicable to that worker will now apply on the employee’s Timesheet when a shift is worked. So, for example, an 9:00am to 5:00pm shift on a Monday will demonstrate the ordinary hours worked on this day for a Casual employee as per below:

Overtime and Penalty Rates

The same will occur if an overtime or penalty rate applies. For example, the below shows that when over 12+ hours are worked in a shift by a Casual employee. A rate of 1.50x is paid for the first two hours of overtime and a rate of 2.00x thereafter:

📜 24.1 An employee other than a maintenance and horticultural employee performing work on the following days will be paid the following percentage of the ordinary hourly rate for the relevant classification:

Tanda will automatically apply the weekend penalties to the timesheet when they are applicable.

For example, see the below example of the Saturday penalty applying in the timesheet:

📜 24.3(b) Employees other than maintenance or horticultural employees who work on a prescribed holiday may, by agreement, work at 150% of the ordinary hourly rate...

Tanda will automatically apply the public holiday penalty on days that have been configured to be a public holiday.

For further information on configuring public holidays please see Configure public holidays regions.

📜 24.4 Late and early work penalty

(a) Employees other than maintenance or horticultural employees will be entitled to the following additional penalty for work performed at the following times:

The Late and Early Morning penalties will automatically pull through to the timesheet as an allowance if the time conditions of clause 24.4 are met.

Please see the below example of the Midnight to 7am penalty applying:

For further details on the allowances available in the Registered and Licensed Clubs Managed Template, please see here.

The Registered and Licensed Clubs Award stipulates minimum engagements for part time and casual employees. Full time and part time employees are subject to a specific public holiday minimum engagement.

Please see below for further information on the specific minimum periods of engagement that apply to each employment stream:

For example, if an employee is working outside their rostered hours and works a shift that is less than the required minimum length, the minimum engagement will now buffer the shift to the required length at the overtime rate that would have applied:

The overtime conditions for Full Time employees are based on Clause 22.2:

📜 22.2 All time worked by a full-time employee in excess of the hours or outside the spread of hours or outside the rostered hours prescribed in this award will be overtime and will be paid for at the overtime rates specified in clause 22.3...

The below overtime conditions have an automatic application in Tanda for Full Time employees:

Overtime conditions for Part Time employees are based on the below:

📜 22.2 NOTE: Clause 10.13(b) specifies when an employer must pay overtime rates to part-time employees...

📜 10.13 Payment rates

(b) All time worked by a part-time employee in excess of the following will be overtime and must be paid at the rates prescribed in clause 22.3:

The below overtime conditions have an automatic application in Tanda for Part Time employees:

Overtime conditions for Casual employees are based on the below:

📜 22.2 ... clause 11.4 specifies when an employer must pay overtime rates to casual employees.

📜 11.4 An employer must pay a casual employee at the overtime rates specified in clause 22.3 for all time worked in excess of:

The below overtime conditions have an automatic application in Tanda for Casual employees:

When an employee has an agreement with their employer that overtime worked that would have otherwise have been paid for can be accred as time off instead, they are agreeing to Time Off In Lieu (TOIL).

The Registered and Licensed Clubs (General) Managed Template contains TOIL conditions which can be applied instead of automatic overtime conditions per clause 22.8.

📜 22.8 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

(b) The period of time off that an employee is entitled to take is equivalent to the overtime payment that would have been made.

EXAMPLE: By making an agreement under clause 22.8 an employee who worked 2 overtime hours at the rate of 150% is entitled to 3 hours’ time off.

(c) Time off must be taken:

(i) within the period of 6 months after the overtime is worked; and

(ii) at a time or times within that period of 6 months agreed by the employee and employer.

...

To categorise time worked as TOIL in Tanda, the shift must be tagged with the TOIL shift tag so that the time off is accrued instead of overtime rates being paid.

The overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a full time employee that has worked outside their rostered hours.

Before application of the TOIL shift tag:

After application of the TOIL shift tag:

📜 15.3(b) 4 days of 8 hours and one of 6 hours; provided that the ordinary daily hours (exclusive of meal breaks) will not exceed 8 per day, worked within a spread of 11 hours per day, except that the daily maximum will be 6 hours worked within a spread of 8 hours for one day in 5 under this method;

The 8 hour spread once per week is not automated in the Managed Template.

A Full Time employee on the Working Arrangement - One 6 Hour Day, will automatically be paid overtime if they work in excess of an 11 hour spread.

To facilitate the 8 hour spread once per week, the Working Beyond 8 Hour Spread tag can be applied to the timesheet.

Before the Working Beyond 8 Hour Spread tag is applied in the timesheet:

After the Working Beyond 8 Hour Spread tag is applied in the timesheet:

Under the Registered and Licensed Clubs Award, an employee may agree to work on a public holiday and be paid at 1.50x and accrue equivalent hours towards their annual leave balance.

📜 24.3 Public holidays

...

(b) Employees other than maintenance or horticultural employees who work on a prescribed holiday may, by agreement, work at 150% of the ordinary hourly rate, instead of the penalty rate prescribed in clause 24.1, provided that:

(i) equivalent paid time is added to the employee’s annual leave; or

(ii) an alternative day or part-day off instead of the public holiday may be taken during the week in which the holiday falls, or will be allowed to the employee within 28 days of the holiday falling due.

The public holiday agreement detailed in clause 24.3(b)(i) is facilitated in the Managed Template via the Public Holiday Leave Accrual Agreement tag.

Before the Public Holiday Leave Accrual Agreement tag is added to the timesheet:

After the Public Holiday Leave Accrual Agreement tag is added to the timesheet:

The equivalent hours will also be automatically allocated to the employee's annual leave balance. The number of hours that will be accrued to the employee's annual leave balance will display in the timesheet export summary under allowances:

Under the Registered and Licensed Clubs Award, an employee may agree to work on a public holiday and be paid at 1.50x and take an alternative day off.

📜 24.3 Public holidays

...

(b) Employees other than maintenance or horticultural employees who work on a prescribed holiday may, by agreement, work at 150% of the ordinary hourly rate, instead of the penalty rate prescribed in clause 24.1, provided that:

(i) equivalent paid time is added to the employee’s annual leave; or

(ii) an alternative day or part-day off instead of the public holiday may be taken during the week in which the holiday falls, or will be allowed to the employee within 28 days of the holiday falling due.

The public holiday agreement detailed in clause 24.3(b)(ii) is facilitated in the Managed Template via the Public Holiday Alternative Day Off Agreement tag.

Before the Public Holiday Alternative Day Off Agreement tag is added to the timesheet:

After the Public Holiday Alternative Day Off Agreement tag is added to the timesheet:

For further details on shift tags and how to configure them in the Registered and Licensed Clubs (General) Managed Template, please see here.

To enable the Shift Tag setting, navigate to Settings > Timesheets > Show Advanced Settings > select the box next to Show an extra dropdown to adjust a shift cost (Award Tag).

Once you have turned on the setting, you will see the additional shift tags drop down in the timesheet:

To use shift tags in an employee timesheet, you will first have to add the shift tag to the employee's profile.

To do this go to Time & Attendance > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions > under Additional Tags select the appropriate shift tag > click Confirm Changes.

Please see the below example where the TOIL shift tags has been added to the employee profile:

For more information on applying award tags to several employees at once please see Bulk Categorised Staff.

Once you have saved the tags to the employee profile, they will become available to select from the shift tag drop-down in the timesheet:

An automatic allowance will apply to the timesheet without any manual application. The automatic allowances available are:

The Weekday Penalty allowances will automatically pull through to the timesheet if the time conditions of the allowances are met.

For further details on the weekday penalty allowances, please see here.

For the First Aid Attendant, Manager Laundry Allowance and Personal Equipment Allowance to automatically apply to an employee’s timesheet you will need to add the allowance to their ‘Profile’.

To do this, go to Workforce > Staff > (Employee Name) > Pay Conditions > Edit Current Pay Conditions .

Under ‘Allowances’ search for the applicable allowance, for example the ‘First Aid Attendant’ and then add this to the employee’s profile.

The allowance will then automatically apply to the employee's timesheet when applicable. Please see below for examples:

Some allowances will not apply unless specifically added onto the day’s timesheet.

These allowances are set up to manual as Tanda as it is not predictable when these allowances would be applicable. The manual allowances under the award are:

To apply an allowance, go to the relevant employee’s timesheet and click on the blue ‘+ Add’ button under the start and finish times as shown below:

Then, from the dropdown, select the manual allowance you wish to apply.

Please note that any applicable automatic allowances will appear in the drop down however they cannot be edited.

Enter the number of units you wish to apply, then press the ‘Save Allowances’ button to apply it to the timesheet. Tanda will calculate the total cost of the allowance for you.

Once saved, the allowance will now apply to the day’s timesheet.

Repeat this process for each day and instance that a manual allowance is needed.