This help guide will explain how to enable and manage Tanda's 'predicted leave balances' feature, which makes requesting and approving leave smoother and more user-friendly.
By enabling projected leave balances, employees and managers will be able to see their predicted balance for each leave type for a given date. That way, they can make more informed decisions when requesting and approving leave.
What Does This Guide Cover?
How Do I Enable Predicted Leave Balances?
You'll need to opt in to enable this feature. The projected leave balances feature is disabled by default.
To enable predicted leave balances, navigate to Leave > View All Leave Settings > Display Predicted Leave Accruals. Ensure this setting is ticked to enable it.
Next, ensure an Accrual Rate is set for each leave type you want a predicted balance for. To do so, navigate to Time & Attendance > Compliance > Leave Types > Manage. Then, click on the leave type you want to edit, scroll down to the 'Leave Rules' subheading, and enter a Leave accrual rate.
For this feature to work correctly, ensure you have entered an accrual rate for each leave type. Additionally, ensure there are either Contracted Weekly Hours or Regular Hours of Work set in employee profiles. Read more about how it is calculated below.
Once this feature has been enabled:
Employees will be shown a predicted leave balance when they request leave so they can make an informed decision about whether to request it or not.
The predicted leave balance will be displayed to managers before they approve or decline a leave request.
Note: This will not impact your leave balances in your payroll system and will only be used in Tanda.
How Do I See My Predicted Leave Balance?
Mobile App
To see your current leave balance in the Tanda Mobile App, navigate to the Leave tab, then select Balances. Here, you can view your current balances for each leave type, which are your leave balances as of the end of the last pay cycle.
To view your projected leave balance, create a new leave request, enter a future date, and select your leave type. You will then see a pop-up showing your projected leave balance for that date.
Tanda Desktop
To view your predicted balance on the web, create a new leave request to view your projected balance (Time & Attendance > Leave). After entering your leave dates and leave type, a pop-up with your projected leave balance for that date will appear.
How Are Leave Projections Calculated?
We calculate leave projections based on the following factors:
Contracted Weekly Hours (CWH)
If the employee has CWH set, the predicted balance is calculated by dividing the CWH by 7 to find the number of hours worked per week on average.
Regular Hours of Work (RHW)
If the employee doesn't have CWH set, but has Regular Hours of Work set instead, the predicted balance looks at the number of hours set in the RHW.
If the employee has both CWH and RHW set, the calculation is based on the CWH value.
If the employee has neither CWH or RHW set, a predicted balance will not be calculated.
Using these factors, we determine how many hours the employee will work between now and the time of the leave request. Then, we multiply that by the leave type's accrual rate, as set above.
The employee won't see a predicted leave balance if they don't have Contracted Weekly Hours or Regular Hours of Work set in their Pay Conditions.
Are Other Future Leave Requests Considered in The Balance?
Yes, as long as they occur before the selected future date. Approved Leave Requests that fall after the selected date in the request are not accounted for in the Projected Balance and are instead listed in the Already-approved leave section.
In the example below:
This employee's balance in their last payslip was 10 hours, which is reflected in the Current Balance. They are trying to create a future request for the 10th of October 2026.
The Projected Balance is calculated by finding the number of hours that would be worked until the period of the 10th of October, and multiplying that by the accrual rate set in the leave type. It then reduces this balance by the number of hours in approved leave requests (for this leave type) that fall before the 10th of October.
The Already-approved leave section simply displays how many approved hours of this leave type they have following the 10th of October leave request. This is to help you determine if they would have enough leave for those future requests if this request is approved, but this figure is not used in any automated calculations.
