Ahead of public holidays in your region, use this checklist to ensure your account is correctly configured for public holiday pay rates and leave to apply as required.
1. Set Public Holiday Regions for Your Locations
Public holidays may differ between states and territories, so Tanda assigns public holidays based on the locations set in your account.
Accordingly, ensure each location in your account has the corresponding public holiday region selected. To do so:
Navigate to Workforce > Teams.
Select Edit next to the location name.
Scroll down and expand Advanced Options.
Click the box next to Holiday Regions and search for the relevant region.
Save your changes using the Update location details button.
To learn more, see our Configure Public Holiday Dates help guide.
2. Ensure All Employees Have a Default Payroll Team
The Default Payroll Team is what associates employees with their respective locations, which then determines the public holiday region they fall under.
To check if any employees are missing a Default Payroll Team, you can use the Employee Report. Ensure you select the Default Location, Default Department, and Preferred Name columns to generate a list and review these allocations.
If an employee is missing a Default Payroll Team, simply navigate to their Staff Profile, select the Teams tab, and assign a Default Payroll Team accordingly.
To learn more, see our Adding Locations and Teams help guide.
3. Ensure the "Public Holiday (Paid/Not Worked)" Leave Type Applies to Relevant Staff
Generally, the 'Public Holiday (Paid/Not Worked)' leave type is only applicable to permanent employees (e.g., full-time or part-time). In Tanda, this default leave type is configured to apply to all staff, but this can be adjusted.
To edit which staff can receive the 'Public Holiday (Paid/Not Worked)' leave type:
Navigate to Time & Attendance > Compliance > Manage Leave types.
Click on the Public Holiday (Paid/Not Worked) leave type.
Change the Leave applies to setting from All Staff to Categorised staff (based on award tags).
Select the relevant tags for staff that should receive this leave type.
Click Save at the bottom of the page to confirm your changes.
4. Have "Public Holiday (Paid/Not Worked)" Leave Automatically Created and Approved.
To save time ensuring employees receive the correct pay on public holidays, Public Holiday (Paid/Not Worked) leave can be automatically created and approved for the relevant staff.
To configure the leave type to automatically apply:
Navigate to Time & Attendance > Compliance > Manage Leave types.
Click on the Public Holiday (Paid/Not Worked) leave type.
Scroll down to the Leave applies on section and tick the option to Automatically apply this leave type on public holidays
Optional: Tick the Applies on specific holidays to only apply to a specific public holiday
Under section 3. Advanced Settings tick the box 'Automatically approve this type of leave request.'
Recommended: Enable the setting to Prevent leave requests for this leave type to ensure leave applies correctly.
Click Save at the bottom of the page to confirm your changes.
You can learn more about this feature here: Automatically pay staff for not working on a public holiday.
How Does Automatic Public Holiday (Paid/Not Worked) Leave Work?
When configured as above, an approved leave request will be created for employees that the public holiday leave applies to. The leave request is created at 11pm on the night of the public holiday.
Important to note:
The automatic leave request will not be created if:
The employee clocks in or out on the public holiday
A populated timesheet already exists for the employee on the public holiday
The leave type doesn't apply to the employee
How Are the Times/Lengths of Automatic Leave Requests Generated?
The times/length of the leave request will be populated based on the leave autofill settings in your account under Settings > All Settings > Leave.
For example, if a part time employee normally works 9AM - 12PM on Fridays, a public holiday on a Friday would automatically generate a leave request for 3 hours from 9AM - 12PM.
Learn more about leave autofill in the Autofill leave requests with correct hours for each employee help guide.