This guide details how to configure and use an automated public holiday leave type for paying employees who don't work on a public holiday, but are entitled to be paid for their ordinary hours of work.
Before setting up automated public holiday leave, you will need to configure your public holiday region in your account. To learn more about how to set up public holiday regions, see the guide: configure your public holiday region.
How it works
When using an automated public holiday leave type, Tanda automatically checks whether an employee has worked on a public holiday. This automated check happens at 11pm on the day of the public holiday.
If the employee hasn't worked on the public holiday: Tanda applies the automated public holiday leave request.
If the employee has worked on the public holiday: The employee is paid based on the hours worked and the automated public holiday leave request does not apply.
To determine if an employee has worked on a public holiday, Tanda checks if any timesheet entry exists for the employee on the day of the public holiday
Note: Automated public holiday leave types can only be configured to apply to weekday public holidays.
If an employee is to be paid for a weekend public holiday, you will need to manually allocate the public holiday leave type to day the employee would have normally worked.
Creating an automatic public holiday leave type
Newly created Tanda accounts already contain an example leave type called 'Public Holiday (Paid/Not Worked)'. You can use this example leave type, or create a new one from scratch by following the steps below.
To create an automated public holiday leave type, navigate to Time Off > Leave Types, and click '+ New leave type':
Name the leave type
Enter an export name
Choose if this leave type applies to all staff, or staff covered by a specific Modern Award (if applicable)
Choose which categories of staff you want the leave type to apply to (typically this is Full Time and Part Time employees)
Set 'Leave applies on' to Public Holidays and select 'Automatically apply this leave type on public holiday.'
Set the pay rate multiplier (typically 1.0x the employee's base hourly rate)
Choose the type of hours (ordinary hours counts towards other overtime rules, non-ordinary does not)
Save any updates
FAQ's and Troubleshooting
Can you apply an automated public holiday leave type manually?
Yes. You can apply this leave type ahead of time manually, or apply it to previous public holidays. To do this, apply the leave by selecting your 'public holiday (paid/not worked)' leave type when creating the leave request.
How many hours will be added to the leave request?
The length of the leave request is determined by your leave autofill settings.