This help guide covers:
In Tanda, the Melbourne Cup Public Holiday is entered in pre-built public holiday templates for the first Tuesday of November, as legislated by the Victorian State Government. However, non-metropolitan councils can exercise their own discretion as to whether they want to substitute the Melbourne Cup holiday for a public holiday on another date.
If your region chooses to recognise another date instead of the Melbourne Cup public holiday, you will need to make some adjustments in your Tanda account to ensure staff are paid the correct rates.
If your region does recognise the November 5th date as a public holiday, no action is required.
Preventing the state holiday from applying
To prevent the Melbourne Cup holiday on November 5th from applying to staff in your account, follow the below process. This will likely only be necessary for locations set to the Victorian public holiday region.
Important: If your region recognises the public holiday prior to November 5th, complete the next stage—Adding the regional public holiday—first.
Ensure all timesheets prior to the pay period containing the 5th of November are locked for all staff. You’ll know if a timesheet has been locked if a padlock symbol appears on the right-hand side.
Note: A timesheet must be approved to be locked.
2. Once past timesheets have been locked and you enter the pay period containing 5th November, change the location’s holiday region to National.
You can do this via Workforce > Teams > Edit on the relevant location. Then, select Australia (national holidays only) under Holiday Regions. Save the change by selecting Update location details.
3. To confirm that the holiday has been removed, navigate to the roster and check that the 5th of November no longer has a green star on it, indicating a public holiday.
Adding the regional public holiday
Navigate to Workforce > Teams > Edit on the relevant location > Show advanced options > Add the regional date that replaces the Melbourne Cup public holiday. Save by clicking the Update location details button at the bottom of the page.
2. Check that the new public holiday has been successfully added by opening the date on the roster and checking that there is a green star next to it.
Locking the public holiday and changing back to the Victorian holiday region
Once your timesheets have been finalised and exported, ensure the right configuration is saved by locking all timesheets for the period containing the 5th of November. By default, exporting populated timesheets will lock them automatically.
Once timesheets have been locked and exported, return to Workforce > Teams > Edit on the relevant location > Show advanced options > Change the holiday region back to Victoria. Save these changes by selecting the Update location details button at the bottom of the page.
3. If these steps have been followed successfully, the timesheet for November 5th should still show as not having a public holiday and instead apply regular rates.
Tags: Melbourne Cup, November 5