This help guide covers:
In Tanda, the Melbourne Cup Public Holiday is entered in pre-built public holiday templates for the first Tuesday of November, as legislated by the Victorian State Government. However, non-metropolitan councils are able to exercise their own discretion as to whether they want to substitute Melbourne Cup holiday for a public holiday on another date.
If your region chooses to recognise another date for the public holiday, adjustments will need to be made in your Tanda account to ensure staff are paid the correct rates.
If your region does recognise the November 7th date as a public holiday, no action is required.
Preventing the state holiday from applying
To prevent the Melbourne Cup holiday on November 7th from applying to staff in your account, follow the below process (note, this will likely only be locations set to the Victorian public holiday region).
Important: If your region recognises the public holiday prior to November 7th, complete the next stage - Adding the regional public holiday - first.
Ensure all timesheets prior to the pay period containing the 7th of November are locked for all staff. You’ll know if a timesheet has been locked if a padlock symbol appears on the right-hand side.
Note: A timesheet must be approved to be locked.
2. Once past timesheets have been locked and you enter the pay period containing 7th November, change the location’s holiday region to National.
This can be done through Workforce > Teams > Edit on the relevant location > Australia (national holidays only) on the Holiday Regions. Save the change with the Update location details button.
3. To confirm that the holiday has been removed, navigate to the roster and check that the 7th of November no longer has a green star on it
Adding the regional public holiday
Navigate to Workforce > Teams > Edit on the relevant location > Show advanced options > Add the regional date that replaces the public holiday. Save with the Update location details button at the bottom of the page.
2. Check that the new public holiday has been successfully added by opening the date on the roster, and checking that there is a green star next to it.
Locking the public holiday and changing back to the Victorian holiday region
Once your timesheets have been finalised and exported, ensure the right configuration saves by Locking all timesheets for the period that 7th November falls in. By default, exporting populated timesheets will lock them automatically.
2. Once timesheets have been locked and exported, return back to Workforce > Teams > Edit on the relevant location > Show advanced options > Change the holiday region back to Victoria. Save changes with the Update location details button at the bottom of the page.
3. If these steps have been followed successfully, the timesheet for November 7th should still show as not having a public holiday, and should instead apply regular rates.
Tags: Melbourne Cup, November 7