Applying automatic breaks is optional. The main reasons to use automatic breaks are:
To factor breaks into the roster cost without entering a known break start and finish time
To show staff what breaks they are required to take when the exact time of the break is not known
To automatically deduct breaks on timesheets in circumstances where breaks aren't recorded in Tanda (optional)
How it works
The amount of time after which a break is required, the duration of the break, and whether the break is paid/unpaid is defined in your automatic break settings.
When a shift exceeds the length defined, a break is automatically deducted.
'For shifts 6 hours or longer, the break length is 30 minutes' would produce the below result.
A shift length of 5 hours would have no break applied, while a shift length of 6 hours has a 30 minute break automatically applied. This has the effect of reducing the paid time by 30 minutes.
What do employees see?
Employees will see a total break time on their roster, but not what time the break is to be taken. To show employees exactly what times their break will start and finish, enter the break time directly onto the roster.
How do automatic breaks interact with clocked breaks?
You can use automatic breaks and still have employees record their break times on the time clock. The table below provides a summary:
If employees clock no breaks
Both paid and unpaid breaks will apply automatically to your employees timesheets
If employees clock only unpaid breaks
When your employees clock their unpaid breaks, any automatic unpaid breaks will simply be removed from the timesheet. If an employee forgets to clock their unpaid break, the automatic unpaid break will still apply.
If employees clock both paid and unpaid breaks
Unpaid automatic breaks will stop applying when employees clock breaks, and the paid breaks will always apply. This ensures you have a record, even when your staff forget to clock their paid breaks.
FAQ and Troubleshooting
When does a break deduct?
The break deducts when the total time is met. For example, a 30 minute automatic unpaid break applying after 6 hours would deduct 30 minutes from the total when 6 hours exactly is met on the roster or timesheets, effectively reducing the paid shift time to 5.5 hours at that point in time.