To update your Road Transport and Distribution Managed Template navigate to Time & Attendance > Compliance

Then locate the + icon next to Award Template

Then clock the Update Award button next to the Road Transport and Distribution Award in your list of Active Awards:

You will then be prompted to confirm that you want to proceed with updating the Managed Template:

Once OK is clicked, the improvements to the Road Transport and Distribution Award Managed Template will take a few minutes to populate in your account as indicated below:

Once the update is complete, you will be taken to the Road Transport and Distribution Managed Template settings page which will shoe you that the Managed Template is up to date as of the day the improvements were enabled:

The agreement to work ordinary hours on Saturday and Sunday in accordance with clause 13.4 is now automated in the Road Transport and Distribution Managed Template.

📜 13.4 The ordinary hours of work may be worked on any day Monday to Friday. The days on which ordinary hours are worked may include Saturday and Sunday by agreement between the employer and the majority of employees concerned. Agreement may also be reached between the employer and an individual employee.

Previously, time worked on Saturday and Sunday would calculate as ordinary hours. Overtime could be applied to the timesheet via application of the shift tag Weekend Non-Ordinary Hours.

The agreement to work ordinary hours on Saturday and Sunday is now automated via the tag Weekend Ordinary Hours Agreement.

The Managed Template now reflects the default spread of ordinary hours, which is Monday to Friday. If an employee subsequently works on Saturday or Sunday, all hours worked will incur outside spread of hours overtime.

If an employee has an agreement in place to work ordinary hours on weekends per clause 13.4, the Weekend Ordinary Hours Agreement tag can be configured on the employee profile per the below.

When the Weekend Ordinary Hours Agreement tag is configured on the employee profile, the time worked on Saturday and Sunday will be treated as ordinary time and paid in line with the penalties detailed in clause 23.1.

For further details on the applicable shift penalties, please see here.

Under the Road Transport and Distribution Award the spread of ordinary hours is 5.30am to 6.30pm.

By default, day worker employees will be subject to the ordinary hour spread set out in clause 13.6(a).

Clause 13.6(b) permits the ordinary hour spread to be altered by one hour at each end by agreement between the employer and employee.

📜 13.6 Spread of hours

(a) The ordinary hours of work are to be worked between 5.30 am and 6.30 pm.

(b) The spread of ordinary hours may be altered in any depot, yard or garage by one hour at each end by agreement between the employer and the majority of employees concerned or between the employer and an individual employee.

If an employee has agreed to alter the spread of ordinary hours in accordance with clause 13.6(b), the Spread of Hours Agreement tag can be configured on the employee profile per the below.

When the Spread of Hours Agreement tag is configured in the employee profile, ordinary hours may be worked within the spread 4.30am - 7.30pm.

An employee may be required to commence work between the hours of 12.01am and 6.00am in accordance with clause 13.6(c) and (d).

📜 13.6 Spread of hours

(a) The ordinary hours of work are to be worked between 5.30 am and 6.30 pm.

(b) The spread of ordinary hours may be altered in any depot, yard or garage by one hour at each end by agreement between the employer and the majority of employees concerned or between the employer and an individual employee.

(c) Clause 13.6(d) applies to employees engaged in any of the following:

(i) newspaper deliveries, where for the sole purpose of transport and delivery of daily newspapers;

(ii) meat deliveries, where for the sole purpose of loading, transport and delivery of butcher’s meat from abattoirs or meat works and where such meat is to be used for human consumption;

(iii) live poultry, where for the sole purpose of loading, transport and delivery of live poultry from poultry farms to poultry processing plants; or

(iv) a driver employed at a fish, fruit or vegetable store.

(d) An employer may require an employee mentioned in clause 13.6(c) to commence ordinary hours of work between 12.01 am and 6.00 am (Monday to Friday inclusive) but not otherwise, in which case:

(i) the ordinary hours of work in clauses 13.6(a) and 13.6(b) will not apply to the employee; and

(ii) the weekly rate of the employee must be increased by 30% of the ordinary hourly rate for each ordinary hour worked.

The early work conditions have been automated in the Road Transport and Distribution Managed Template via the Early Work Arrangement tag.

If an employee is required to commence their ordinary hours between 12.01am and 6am, the Early Work Arrangement tag can be added to the pay conditions per the below:

When an employee is configured with the Early Work Arrangement tag, all shifts commenced between 12.01am and 6am will be paid at 1.30x.

Please see the below shift example:

In addition, the ordinary spread of hours detailed in clause 13.6(a) will not apply on weekdays.

The Road Transport and Distribution Award sets out different methods for working ordinary hours. This section will cover the RDO method of working ordinary hours.
​

Other than Oil Distribution Employees

📜 13.7 Method of working ordinary hours

(a) Providing for rostered days off (RDOs)

A roster implementing the work cycle at the depot, yard or garage will provide for RDOs, which may be either taken in accordance with the roster or accumulated.

(i) A scheduled normal RDO may be changed by agreement between the employer and employee. In the absence of agreement, 48 hours’ notice of such alteration must be given to the employee.

(ii) RDOs may be accumulated to a maximum of 10 days and taken or paid out at the applicable ordinary hourly rate in any combination agreed in writing between the employer and employee.

Oil Distribution Employees

📜 14.6 Method of working ordinary hours

(a) Providing for rostered days off (RDOs)

(i) Rostered days off must be provided by a roster drawn up in each workplace providing for 9 days each of 7 hours and 47 minutes, and one rostered day off over a continuous two-week period.

(ii) Where an employee’s rostered day off falls on a public holiday, the employee is entitled, at the discretion of the employer, to either:

(iii) If a public holiday is a part-day public holiday, then clause 14.6(a)(ii) applies on a pro-rata basis for the number of ordinary hours on the part-day public holiday.

By default the RDO method of working ordinary hours detailed in clause 13.7(a) and 14.6(a) will apply to full time employees.

Under this method, scheduled RDOs will be provided and may be taken as scheduled or accrued. If an employee is required to work on a day that has been scheduled as an RDO, they will incur overtime for all hours worked.

For further details on how to schedule RDOs in Tanda please see here.

The Road Transport and Distribution Award sets out different methods for working ordinary hours. This section will cover the Other Than RDO method for working ordinary hours.

Other Than Oil Distribution Employees

📜 13.7 (b) Providing for other than a rostered day off

Ordinary hours may be worked over 5 days, Monday to Friday inclusive, of not more than 7 hours and 36 minutes continuously (except for meal breaks or any breaks taken for the purpose of complying with fatigue management rules/regulations) in the following circumstances:

(i) where an employer either engages 20 employees or less or operates 15 vehicles or less pursuant to the provisions of this award at a particular yard, depot or garage;

(ii) where an employer has entered into arrangements with a client for the provision of transport services on a permanent basis extending over each of the 5 days of each week Monday to Friday inclusive and where these arrangements would be prejudiced by the requirement that rostered days off be taken on any day or all such days of the week;

(iii) where the operations being performed by the employer require particular employees to work 5 days of each week Monday to Friday inclusive and where these operations would be prejudiced by the requirement that rostered days off be taken on any or all days; or

(iv) where written agreement has been reached between the employer and the majority of employees. Written agreement under clause 13.7(b) must not be unreasonably withheld by the employees and must not be unreasonably requested by the employer.

Oil Distribution Employees

📜 14.6(b) Providing for other than a rostered day off

Ordinary hours may be worked over 5 days each of 7 hours, but only where:

(i) the employer either engages 20 employees or less or operates 15 vehicles or less pursuant to the provisions of this award at a particular yard, depot or garage;

(ii) the employer has entered into arrangements with a client for the provision of transport services on a permanent basis extending over 5 days of each week, Monday to Friday inclusive, and where these arrangements would be prejudiced by the requirement that rostered days off be taken on any day or all such days of the week; or

(iii) the operations being performed by the employer require particular employees to work 5 days of each week, Monday to Friday inclusive, and where these operations would be prejudiced by the requirement that rostered days off be taken on any or all days.

By default the RDO method for working ordinary hours will apply to full time employees. For further details on this please see here.

The Other Than RDO Arrangements detailed in the Award are now automated in the Road Transport and Distribution.

The Road Transport Award sets out specific conditions for employees engaged in oil distribution work. These conditions have not previously been facilitated in the Managed Template.

The conditions applicable to oil distribution employees are now automated.

By default, the employment types configured in the Road Transport and Distribution Managed Template will facilitate ordinary hours based on clause 13.

The ordinary hours of work for oil distribution employees are set out in clause 14.

📜 14. Ordinary hours of work and roster cycles—oil distribution workers

14.2 The ordinary hours of work are:

(a) 35 hours per week; or

(b) 70 hours per two-week period.

14.3 Ordinary hours are worked between 6.30 am and 5.30 pm, Monday to Friday.

14.4 Ordinary hours of work must not exceed 8 hours per day.

14.6 Method of working ordinary hours

Ordinary hours of work may be worked by either of the following methods:

(a) Providing for rostered days off (RDOs)

(i) Rostered days off must be provided by a roster drawn up in each workplace providing for 9 days each of 7 hours and 47 minutes, and one rostered day off over a continuous two-week period.

To indicate that the employee is engaged in oil distribution work, the tag Oil Distribution Employee must be added to the employee profile per the below:

When the Oil Distribution Employee tag is added to the employee profile, the ordinary hours of work will apply based on clauses 14.2, 14.3, 14.4 and 14.6(a).

The Road Transport and Distribution Managed Template now contains automation for the missed meal break conditions detailed in clause 16.1(c).

📜 16.1 Regular Meal Breaks

...

(c) If the meal break is not allowed, all time worked after the starting time of the regular meal break until a break without pay for a meal time is allowed must be paid for at 200% of the applicable minimum hourly rate in clause 17.1.

If an employee is unable to take an uninterrupted unpaid meal break of at least 30 minutes, they will automatically incur a missed meal break penalty until the appropriate meal break is taken or the shift ends.

In the below example, the employee has not taken their meal break and subsequently works into a period of overtime. The missed meal break penalty will calculate as overtime based on the overtime condition that would have applied to the time worked.

The missed meal break penalty is treated as ordinary if the employee is in ordinary time:

The missed meal break penalty is treated as overtime if the employee is in non-ordinary time:

📜 10.2 Before commencing part-time employment, the employee and employer must agree upon:

(a) the hours to be worked by the employee;

(b) the days upon which they will be worked;

(c) the starting and finishing times for the work; and

(d) the classification applying to the work to be performed.

The Road Transport and Distribution Award now contains additional automation to assist in the management of Part Time employees.

Please see below for further details:

The Road Transport and Distribution Managed Template now contains automated overtime conditions which apply if a Day Worker works non-continuously.

These conditions have been configured based on clauses 13.5 and 21.1:

📜 13.5 The ordinary hours of work must not exceed 8 hours per day and must be worked continuously (except for meal breaks or any breaks taken for the purpose of complying with fatigue management rules/regulations).

📜 21.1 For all work done outside ordinary hours the rate of pay will be 150% of the ordinary hourly rate for the first 2 hours and 200% of the ordinary hourly rate after 2 hours.

The functionality that is used to automate the non-continuous shift overtime condition requires the length of unpaid time between shifts to be defined. The parameters for this overtime condition have been set based on the meal break length stipulated in clause 16.1(b)(i).

📜 16.1 Regular Meal Break

...

(b) The meal break must:

(i) be of a regular duration of not more than one hour or less than 30 minutes; ...

An employee will incur overtime in accordance with clause 21.1 if there is more than 60 minutes of unpaid time between work periods.

Please see the below example of non-continuous shift overtime applying in the timesheet when there is 90 minutes of unpaid time between work periods.

📜 23.2 Work on public holidays

(a) All time worked by a full-time or part-time employee on a public holiday must be paid for at the following rates with a minimum payment of 4 hours:

...

(c) Despite clause 23.2(a) an employee required to work on a public holiday during hours which, if the day were not a public holiday, would be outside the range of ordinary working time, will be paid for such hours at the following rates:

Previously in the Road Transport and Distribution Managed Template, only ordinary hours conditions for public holidays were facilitated.

New functionality has been implemented which allows for the automation of both ordinary and non-ordinary time on public holidays. This means that there are now additional award rules in the Managed Template that facilitate the overtime conditions that apply under the Award.

Time worked on a public holiday will now be treated as ordinary hours or overtime based on the conditions that would apply to the employee like any other day of work. All time worked will be paid at the appropriate public holidays rate set out in clause 23.2(a) for day workers and clause 22.8 for shiftworkers.

Please see the below example of the public holiday penalty applying:

In addition the Good Friday and Christmas Day conditions, penalties have been automated for Full Time, Part Time and Casual employees.

Previously, these conditions were only available for casual employees and were applied via the shift tag Public Holiday Worked (Good Friday Christmas).

When a day worker works on Good Friday or Christmas Day, the appropriate public holiday penalty rate will automatically apply in the timesheet.

Please see the below example of the Good Friday / Christmas Day penalty applying:

The shift tag Non-continuous Shiftwork has been incorporated into the Road Transport and Distribution Managed Template to facilitate the non-continuous afternoon or night shift penalty set out in clause 22.10.

📜 22.10 Rate for non-continuous afternoon or night shift

Shiftworkers who work on any afternoon or night shift which shift roster does not continue for at least 5 consecutive afternoons or nights must be paid at the rate of 150% of the ordinary hourly rate for the first 3 hours and 200% of the ordinary hourly rate thereafter for each shift.

If a shiftworker is required to work on any afternoon or night shift which does not continue for at least 5 continuous afternoon or nights, they must be paid:

If an employee is working a non-continuous afternoon or night shift, the shift tag Non-continuous Shiftwork can be applied to the shift to facilitate the non-continuous shift penalty.

If you need to update your settings in order to see the Select Tag drop-down field in the timesheet or require assistance to configure the Non-continuous Shiftwork tag in the employee profile, please see Getting Set Up To Use Shift Tags.

The shift tag Other Than Rostered Shift has been incorporated into the Road Transport and Distribution Award to facilitate overtime payment when a shiftworker is required to work on a shift other than a rostered shift.

📜 22.5 Shiftwork—overtime

For all time worked:

(a) outside or in excess of the ordinary shift hours; or

(b) on a shift other than a rostered shift,

shiftworkers will be paid at 150% of the ordinary hourly rate for the first 2 hours and 200% after 2 hours.

The Other Than Rostered Shift tag can be added to a shift when the employee has worked a shift they were not rostered for.

When applied to a shift, all hours worked will calculate as overtime per the below.

If you need to update your settings in order to see the Select Tag drop-down field in the timesheet or require assistance to configure the Other Than Rostered Shift tag in the employee profile, please see Getting Set Up To Use Shift Tags.

The Road Transport and Distribution Award now contains conditions to facilitate overtime payment when a shiftworker has not been provided the appropriate notice for a roster change.

📜 22.6 Transfer to existing shift rosters

An employer must give an employee 48 hours’ notice of any change of shift. If notice is not given, overtime rates must be paid for work done outside the ordinary shift hours within 48 hours of being notified of the change.

The above conditions can now be facilitated via application of the shift tag Insufficient Notice of Roster Change.

If a shiftworker is not provided 48 hours notice of a shift change, overtime must be paid for all hours worked outside of the ordinary shift hours within 48 hours of being notified of the change.

When the Insufficient Notice of Roster Change tag is added to a shift, all hours worked will calculate as overtime per the below.

If you need to update your settings in order to see the Select Tag drop-down field in the timesheet or require assistance to configure the Insufficient Notice of Roster Change tag in the employee profile, please see Getting Set Up To Use Shift Tags.

The Road Transport and Distribution Managed Template now contains conditions to facilitate overtime payment when a day worker is transferred to or from a shiftwork roster without being provided sufficient notice of the change.

📜 22.7 Transfer of day worker to or from shiftwork

(a) Unless otherwise agreed between an employer and an employee, day workers must be given at least 10 hours off duty immediately before commencing, or after ceasing shiftwork.

(b) Day workers may be transferred to or from shiftwork with 48 hours’ notice. If notice is not given, an employee must be paid overtime rates for all work done outside previous ordinary working hours within 48 hours of being notified of the change.

The above conditions can now be facilitated via application of the shift tag Shiftwork Transfer Without Notice.

Day workers may be transferred to shiftwork. If an employee is transferred to shiftwork without 48 hours notice, the employee is to be paid overtime for all work done outside of the previous working hours within 48 hours of being notified.

The Shiftwork Transfer Without Notice tag is to be used when a day worker is transferred to or from shiftwork with less tham 48 hours notice.

When applied to the shift, all hours worked will calculate as overtime per the below.

If you need to update your settings in order to see the Select Tag drop-down field in the timesheet or require assistance to configure the Shiftwork Transfer Without Notice tag in the employee profile, please see Getting Set Up To Use Shift Tags.

The Road Transport and Distribution Managed Template now contains shift tags to facilitate Call-back and Standing-by conditions.

For further details on the application of Call-back and Standing-by in the Road Transport and Distribution Managed Template please see below:

If you need to update your settings in order to see the Select Tag drop-down field in the timesheet or require assistance to configure the Call-back or Standing-by tag in the employee profile, please see Getting Set Up To Use Shift Tags.

The Road Transport and Distribution Managed Template now contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 21.5.

📜 21.5 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

(b) The period of time off that an employee is entitled to take is equivalent to the overtime payment that would have been made.

EXAMPLE: By making an agreement under clause 21.5 an employee who worked 2 overtime hours at 150% of the ordinary hourly rate is entitled to 3 hours’ time off.

(c) Time off must be taken:

(i) within the period of 6 months after the overtime is worked; and

(ii) at a time or times within that period of 6 months agreed by the employee and employer.

(d) If the employee requests at any time, to be paid for overtime covered by an agreement under clause 21.5 but not taken as time off, the employer must pay the employee for the overtime, in the next pay period following the request, at the overtime rate applicable to the overtime when worked.

(e) If time off for overtime that has been worked is not taken within the period of 6 months mentioned in clause 21.5(c), the employer must pay the employee for the overtime, in the next pay period following those 6 months, at the overtime rate applicable to the overtime when worked.

...

(h) If, on the termination of the employee’s employment, time off for overtime worked by the employee to which clause 21.5 applies has not been taken, the employer must pay the employee for the overtime at the overtime rate applicable to the overtime when worked.

When an employee has an agreement with their employer that overtime worked, that would have otherwise been paid as overtime can be accrued as time off instead, they are agreeing to Time Off In Lieu (TOIL). The TOIL shift tag is applicable to all employment types.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so time off is accrued instead of overtime rates being paid.

Please see the below example of the application of the TOIL shift tag when a Full Time employee works in excess of 8 hours in the day.

Before the TOIL tag is applied:

After the TOIL tag is applied:

If you need to update your settings in order to see the Select Tag drop-down field in the timesheet or require assistance to configure the TOIL tag in the employee profile, please see Getting Set Up To Use Shift Tags.

The Road Transport and Distribution Managed Template now contains additional classifications and rates for Distribution Facility Employees and Oil Distribution Workers.

For further details on classifying employees on the Road Transport and Distribution Managed Template, please see here.

Allowances pursuant to the Road Transport and Distribution Award are now available in the Managed Template.

Please see below for further details on the different allowance types now available:

The below junior classification tags have been retired. Age-driven functionality has been incorporated in the Road Transport and Distribution Managed Template to automate the application of junior rates.

The retired junior classifications are:

Junior employees configured on one of the above classifications can be updated to one of the below:

The applicable junior rate will now automatically apply to the employee based on the date of birth that has been entered in the employee profile: