Workforce: Send Welcome Message to Staff (including Passcodes & Employee App link)

Send out the Time Clock Passcodes which includes a link to download the Employee App and Unavailability Link

Jov Mendez avatar
Written by Jov Mendez
Updated over a week ago

Send staff a Welcome message with information about Tanda including their Passcode and how to download the Employee App. 

To allow staff access to enter Leave and Unavailability in the App, you'll need to have it enabled. This is done through Settings > Permissions tab, but you can check out the article on Enabling Leave & Unavailability.

Send to all Staff

Go to Workforce > Staff:

On the far right, select Tools > Invite Staff:

1. Select how you want to send the message out - Email or SMS or both by clicking on the relevant options to ensure there's a blue tick in the applicable boxes:

2. Choose which staff to notify by clicking Select All at the top for everyone or placing a tick next to the relevant staff:

Note: Staff with an exclamation mark are missing either an Email or Phone Number so won't have that option sent to them. You can click on the icon to go to their profile to fix this up though and then return back again by going to Workforce > Staff > Tools > Invite Staff.

3. Click the green Invite your staff button:

Send to one Employee

In Workforce > Staff > click on an employee's profile, next to their Passcode you will see an envelope:

Click the envelope to go to the same Welcome your staff to Tanda screen that we detailed above, but only this employee will be ticked under staff.


If you want to print out a copy of all Passcodes you can do so within Workforce > Staff > Tools > Export > Staff passcodes (PDF):

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