Pay Groups are used to assign your pay period in Tanda. In other words, the start day and length of your timesheets.
This guide is relevant to understanding:
How to change your pay group
How to create more than one pay group
Creating a new pay group
The below uses the hypothetical example of how change the start day of timesheets by assigning employees to a new pay group:
Old (current) Pay Group
New Pay Group
Period Start Day
Pay period start date
Monday 1st March
Friday 5th March
To edit pay groups, navigate to: my.tanda.co/settings/pay_groups. Click + New. Enter the Pay Group name, set the frequency and start date:
Once the pay group has been created, you can now assign it to employees on their profile or using the bulk tagging tool.
(Tip: 'Pay Group for next clock in' will only appear on profiles if your account has more than one pay group configured.)
Once assigned to an employee you will see the pay group as an independent set of timesheets:
When the new pay group applies
When assigning employees to a new pay group, Tanda will start adding clock-ins to the new pay group from either:
1) If you entered a pay group start date for a future date, on the pay group start date, or,
2) If the pay group start date is in the past, from the point in time that the employee is added to the new pay group
If there is overlap between the old and the new pay group:
The old pay group will be cut sort at the start date of the new pay group. This means you would export the timesheets for your old pay group separately to the timesheets for the new pay group.
Deleting a pay group
To delete a pay group, head back to Pay Group Settings. Tip: the delete button will only appear for pay groups with no employees assigned, and no timesheets that use this pay group. For pay groups with existing timesheets, use turn off 'Visibility in Tanda' to remove visibility in your account.
FAQ and troubleshooting
If an employee hasn't changed over to the new pay group
Tanda allocates all times recorded to the new pay group only after the first clock-in occurs after the pay group start date. Until a clock-in is recorded, all other times will continue to be entered on the prior pay group (e.g. break start/end and clock-out's will enter on the old pay group until a clock-in is recorded).
What pay group frequencies does Tanda support?
Currently, we support Pay Group frequencies - Weekly, Fortnightly, Semi-Monthly and Monthly.