You can sync your Animal Care and Veterinary Services Managed Template to populate all the below listed updates now by navigating to Time & Attendance > Compliance > clicking the + icon next to Award Template:

Then click the Update Award button next to the Animal Care and Veterinary Services Award in your list of Active Awards:

You will then be prompted to confirm that you would like to update the Managed Template:

Once OK is clicked, the improvements to the Animal Care and Veterinary Services Award Managed Template will just take a few minutes to populate in your account.

Once the update is complete, you will be taken to the Animal Care and Veterinary Services Manage Template settings page, which will show that your template is up to date as of the day that you enabled the improvements:

Please see below for all the key details on the improvements.

Clause 16.2 of the Animal Care and Veterinary Services Award outlines an allowance is to be paid when working broken periods of work:

16.2 Wage-related allowances—other than veterinary surgeons

(a) Broken shift allowance

An employee required to carry out their ordinary hours of duty in more than one shift will be paid $17.09 per shift. This is to be paid only once per 24 hour period.

The broken shift allowance is now automated in the Animal Care and Veterinary Services Award Managed Template.

This allowance will automatically apply if there is a break between shifts of more than 30 minutes. If the break between shifts is 30 minutes this will be taken to be the required unpaid meal break outlined under clause 14.1:

14.1 Unpaid meal break

An unpaid meal break of not less than 30 minutes must be allowed to each employee between the fourth and fifth hour of work. In times of emergency or staff accident or illness the time of the meal break can be varied by agreement between the employer and the employee.

In the below example there is a 45 minute break between shifts. As the break between shifts is longer than the required unpaid meal break, the Broken Shift Allowance has automatically applied:

Under the Animal Care and Veterinary Services Award employees can be scheduled to be on call.

On Call periods can be added in the roster through On Call Schedules.

To do this navigate to Time & Attendance > Rosters > select the applicable location > set the roster to be Staff View:

Click on the applicable day and on the left hand side the scheduling options will display > click on + On Call Schedule to add an on call period to the roster:

Enter the start and finish times of the on period:

You can then add shifts on either side of the On Call Schedule:

In the employee's mobile app the On Call Schedule will display as the below:

Please see below for details on how the on call allowances under the Animal Care and Veterinary Services Award are automated in Tanda.

As outlined under the above section Automation of On Call Allowances, on call periods are scheduled in Tanda using the On Call Schedule functionality:

The payment of work during on call periods has been automated when the employee clocks in during a rostered On Call Schedule.

Please see below for the details of how this works for other than veterinary surgeons and veterinary surgeons.

When an employee has an agreement with their employer that overtime worked can be accrued as time off equivalent to the amount for which payment would otherwise have been made, they are agreeing to Time Off In Lieu (TOIL).

The Animal Care and Veterinary Services Managed now contains TOIL conditions that can be applied instead of automatic overtime conditions per clause 20.3:

20.3 Time off instead of payment for overtime

(a) An employee and employer may agree in writing to the employee taking time off instead of being paid for a particular amount of overtime that has been worked by the employee.

...

(d) The period of time off that an employee is entitled to take is the same as the number of overtime hours worked.

To categorise time worked as TOIL in Tanda, the shift must be tagged as TOIL so that time off is accrued instead of overtime rates being paid.

The overtime hours that have had a TOIL tag applied to them will no longer cost in the timesheet.

Please see the below example of the application of the TOIL shift tag for a Full Time employee that has worked in excess of their rostered hours:

Before the application of a TOIL shift tag:

After the application of the TOIL shift tag:

For more information on tracking and managing TOIL accrual please see the article TOIL Accrual Report Explained.

Under the Animal Care and Veterinary Services Award, shiftworkers are to be paid the below shift penalties:

21.2 Shiftwork penalty rates

The following rates apply to ordinary hours of work for employees engaged on shiftwork:

(a) 115% of the minimum hourly rate for a shift finishing after 8.00 pm;

(b) 130% of the minimum hourly rate for a shift where the majority of hours on the shift occur between the hours of midnight and 8.00 am; and

(c) 115% of the minimum hourly rate for a shift commencing at or before 6.30 am.

(d) Overtime rates for shiftwork are paid instead of the shiftwork penalty rates in clause 20.1(a)(ii).

NOTE: these shiftwork penalty rates do not apply to employees engaged as day workers.

Clause 21.2(b) outlines that night shift is to be paid when the majority of the hours are worked between midnight and 8.00am.

This shift penalty is only partially automated in Tanda. To ensure the appropriate shift penalty applies, the shift tag Night Shift can be applied to the timesheet.

When the majority of the shift is worked between midnight and 8.00am, apply the shift tag as per the below:

Once the shift tag is applied, the night shift penalty will apply to the entire shift.

If the majority is not worked between midnight and 8.00am, the automated morning or afternoon shift penalties will automatically apply.

For example, the afternoon shift penalty has automatically applied to the below shift:

For another example, the morning shift penalty has automatically applied to the below shift:

Under the Animal Care and Veterinary Services Award, when an employee is transferred to or from shiftwork with less than 14 days notice they are to be paid overtime:

21.4 Transfer to or from shiftwork

An employee may be transferred to or from shiftwork on 14 days’ notice provided the employee has at least 10 hours off duty before commencing shiftwork. If 14 days’ notice is not given the employee will be paid overtime rates in accordance with clause 20.1 for all work done outside previous ordinary working hours within 14 days of the time of notification of the change.

There is now a shift tag available in the Managed Template to facilitate this overtime condition. This shift tag is Shiftwork Transfer Without Notice.

Apply this shift tag to the timesheet when overtime is applicable.

Before the application of the shift tag:

After the application of the shift tag:

Veterinary surgeons are entitled to one unpaid 30 minute meal break per clause 14.1 of the Award:

14.1 Unpaid meal break

An unpaid meal break of not less than 30 minutes must be allowed to each employee between the fourth and fifth hour of work. In times of emergency or staff accident or illness the time of the meal break can be varied by agreement between the employer and the employee.

The suggested breaks rules for veterinary surgeons are per the below:

The suggested break rules for other than veterinary surgeons are per the below:

The paid rest breaks for other than veterinary surgeons are outlined in clause 14.2 of the Award:

14.2 Paid rest break

(a) All employees (other than associates) must receive, where practicable, a paid rest break of 10 minutes after 4 hours work.

(b) Where the employee works 7.6 hours per day the employee will be entitled to 2 10 minute paid rest breaks.