Connecting Tanda and KeyPay

Add KeyPay to your Tanda account by going to Settings > Integrations > Payroll Integrations > New Payroll Integration and select KeyPay:

You'll need to fill in a few details from your KeyPay account to successfully connect the account, including ABN and API key.

You can find your API key in KeyPay in the Payroll Settings tab on the dashboard > My Account.

Here you will see your API key:

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If you have more than one business in your KeyPay account, you'll also need to enter the KeyPay Business name in Tanda, ensuring you enter the name exactly as it appears in KeyPay. Your Business Name can be found in the Payroll Settings tab on the dashboard > Details tab.

Payroll Configuration

Tanda sends data through to KeyPay via Timesheets. So we need to ensure:

  1. Employees have External IDs in KeyPay and these have been entered on their Tanda profile under Payroll > Payroll ID.

  2. Employees are setup for Timesheets by selecting 'Uses Timesheets' on each employee's profile, under the Employment Details tab.

  3. We've mapped Award rules and Leave Types in Tanda (under the Compliance tab) to Work Types in KeyPay (Payroll Settings > Work Types).

Exporting

In Tanda, approve timesheets > click Preview & Export > followed by Export to Payroll Software:

Then, in KeyPay, you'll be required to approve timesheets again. However, as you've already done this in Tanda, all you need to do is Approve All. To Approve All, head to Employees > Manage Employees > Approve Timesheets and click 'Approve X timesheets'.

Next, head to Pay Runs and add a new pay run. Enter the pay run dates so they match your pay run in Tanda and ensure you've opted to import timesheets for this pay run. Then click 'Create'. You should then see the timesheets for Tanda in KeyPay.

Once you've got a pay run with timesheets imported, you've completed the export from Tanda. From here you can process payroll as you usually would in KeyPay.

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