When hiring an employee who is under a certain age, parental consent may be required. This can be sent from and tracked in Tanda, either during the Hiring process (when using Tanda Hire), or during Onboarding.

You'll first need to create a Parental Consent Template. This determines when consent is required (based on the employee's age/state), the email content sent to the employee's parent/guardian, and the consent form that the parent/guardian must sign.

When creating an Onboarding invitation, first enter the employee's Date of Birth and their teams, and then open the Parental Consent field and select the form(s) you want to use.
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All applicable forms for their state and age will be shown, and you can select more than one.

When an employee is completing onboarding, they will be asked to provide the details of their parent/guardian if a consent template has been attached to their invitation.

Once the employee enters the necessary details and clicks Save, an email will then be sent to the parent/guardian containing a link to the consent form. The content of the email and the form that the parent/guardian must sign is set out in the Parental Consent Template.

To require parental consent during the hiring process, first ensure you have a Parental Consent Form Template configured.

Then, navigate to the job ad > Edit Job > Stages (or to set the default for future ads, Hire > Job Ad Defaults > Stages) and click Edit on the stage that you want parental consent to be requested at.

Under the Stage Options > Parental Consent field, select which template should be sent to the applicant's parent. The available templates are scoped by state using the location set in the job ad.

The applicant will see the following page when completing the application (as long as a template has been configured in the Received stage).

If the consent template is attached to a later stage, an email will be sent to the applicant asking for these same details when they reach that stage.

Once the consent details are submitted, an email will be sent to the parent/guardian asking for their consent and signature.

Additionally, if the parental consent form has not yet been signed, the ability to hire or onboard the candidate will be blocked.

An email will be sent to the contact the employee chose:

The linked form can be signed on the web:

You can view all sent consent forms (including those sent using Hire) under Workforce > Employee Onboarding > Parental consent forms.

You can also view the signed consent forms for an employee under the HR > Contracts & Docs tab of their employee profile.

Click View to see the details of the form.

It will also be visible in the Other tab of their Applicant profile in Tanda Hire, if the form was sent that way.

If the consent form has been lost or the parent has forgotten to sign the form, it can be resent using the 'Send Reminder' button after clicking View on the consent form or the link can be copied and sent to the parent externally.

If the candidate/employee's parent/guardian has not yet signed the form, it can be withdrawn by using the 'Delete' button after clicking View on the consent form.

Signed consent forms cannot be withdrawn or deleted.

Parental Consent forms can also be sent at any time to existing employees via Workforce > Employee Onboarding > Parental Consent Forms > Send Request:
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This will allow the employee to enter their parent/guardian details in the mobile app and send the form to the provided contact. You can only send requests to staff without an existing consent form and that match the template state and age threshold.

Employees under 18 years of age are not required to have or provide a TFN. If this is the case, an employee can select "I'm under 18 and don't earn enough to pay tax" in the Tax File Number section during the onboarding process.

If this option is selected, they will not need to provide a TFN. Once the employee turns 18, however, a warning will apply to their profile and subsequent pay runs until one is added.

Employees under 18 years of age can bypass the Superfund requirement in onboarding when SuperAPI is configured

If they don't have their own super fund, you can set up your company's nominated fund in Settings > Onboarding > Superannuation > Super API Setup, which they can then select during onboarding.

To learn more about configuring your company's nominated fund, please see Here.

Super will not accrue in payslips for employees under 18 years of age unless they work more than 30 hours in a week.

The 30-hour threshold looks at individual weeks, not the entire pay period spanning multiple weeks. This means that you have non-weekly pay periods (e.g., fortnightly, monthly), the employee's timesheets will be used to check if super should accrue, rather than the payslip, which looks at the period as a whole.

Only if you use a weekly pay period will the U18 employee's superannuation update automatically in the payslip:

For employees on a non-weekly pay period, when the timesheet is exported to Tanda Payroll, a check is done to determine if any of the weeks in the timesheet contain more than 30 hours. If so, a superannuation amount is pre-calculated and added to the employee's new payslip.

If the payslip is edited in any way, the superannuation amount will not automatically adjust:

If adjusting the employee's earnings, you will need to make a manual super adjustment in the payslip or re-export an updated timesheet.