Tanda and Ascender HCM is run through a flat-file integration, where a file will be exported out of Tanda with your Timesheets which you can email through to your Account Manager.
This article will take you through any requirements for Ascender and Tanda integration, how to bulk import your staff into Tanda the first time and then options for new staff going forward. It will also take you through exporting your Timesheets.
For any specific Ascender questions it might be best to speak with your Account Manager first otherwise you can always ask Tanda on the details at the bottom of this article.
Add Ascender to your Tanda account by going to Settings > Integrations > Payroll Integrations:
In the top right corner, click on + New Payroll Integration:
Click on Show more at the bottom and then select Ascender HCM:
Under the heading Ascender HCM Settings, add your Client ID. If you're not sure what this is, ask your Account Manager for your five character Client ID. Once this is entered, just click Save at the bottom.
In the Utilities menu, select Rostering Download. Check your Client ID populates in the Extract Rostering Interface File page and click OK. The file will download to your PC and should be in the C:\nps folder.
The File is named “ROST.[Client_id].0000” where [Client_id] is your payroll id. If you have any issues extracting this information, contact your Ascender Account Manager.
Next you can use this file to import your staff into Tanda.
When you first start using Tanda, you can do a bulk import of your staff. Go to Workforce > Staff:
On the right, click on + Add Staff:
In the pop-up window select Import from > select Ascender HCM.
Click on Choose File to select the file you exported from Ascender. Once you've added it just click the green Import Staff button:
You’ll then be redirected back to Tanda, where you’ll see a progress indicator. Once they've imported, you can then view your staff under Workforce > Staff.
Going forward, when you have a new employee you have the following options:
- Add the employee to Tanda manually under Workforce > Staff > Add Staff > Add Manually or
- Use Employee Onboarding: this sends the new employee an App to fill in their details and a profile will automatically be created in Tanda.
- The file that Tanda exports contains a Pay Component, an amount of Hours per Day and the Employee's ID.
- A Pay Component is the same as an Export Name in Tanda, so within each Award Rule, Leave type or Allowance in Tanda, you must set the Export Name to the Pay Component from Ascender.
- No dollar figure is included in the file export as pay rates are set in Ascender.
- On each employee's profile on the Payroll tab, ensure they have their Ascender Employee ID entered:
This should have come across when you imported staff, but you might need to manually enter for new staff as you add them to Tanda.
- Job Codes and Job Tracking is not currently integrated
- Leave balances are also not imported and live in Tanda.
Once you've approved all your Timesheets and you're ready to export, go to Timesheets > Weekly/Fortnightly (check you're on the correct pay period) > click the Preview & Export button:
You'll then go through to the Timesheet Export Preview page. If there are any errors in your Timesheets, this will be flagged so you can fix before exporting.
When you are ready to export click Export to Payroll Software again within the Preview page:
Once you have downloaded and saved the file, email it to Ascender Payroll processing as you normally would.