Salaried staff can use Tanda the same way your other Staff do, by being rostered on, applying for Leave, using the Time Clock and costed in Reporting.
In your Payroll system you should have your Salaried staff setup with a recurring payment. In Xero this is done on their Pay Template by entering an Annual Salary and Hours and in MYOB this is done through Standard Pay.
In Tanda, ensure you have classified your Salaried staff correctly on their profile. To do this go to Workforce > Staff:
If you haven't added your Salaried staff yet to Tanda, have a look at how to Add New Staff.
Click on the relevant employee’s name to go to their profile:
On the Payroll tab of their profile, ensure you have entered their Annual Salary (less Super) in the Annual Salary field.
If you’re using a Tanda Managed Award Template, on the right select the employee on the Award and select the Type as Salaried:
Once you've saved the profile, Tanda will calculate their wage based upon whether you pay weekly or fortnightly.
Note: If you pay by an EBA or with custom rules, your Onboarding Consultant will build in a tag that you can use to classify Salaried staff, otherwise if you're creating your own rules, under Payroll > Tags create a Salaried tag and then create an Award Rule with the "Do not export this to Payroll" option selected at the bottom.
Salaried staff will have a Timesheet generated similar to other staff when they clock-in, however Tanda won’t export the timesheet to your Payroll & Accounting system. As mentioned above, this is because you have a recurring pay setup in your Payroll system, as you're not paying salaried staff based on how many hours they work.
You can still approve their timesheet, but they won’t be included when you export timesheets at the end of the pay period.
You can still put in Leave for them in Tanda as this will send across and deduct from their leave balances in your Payroll & Accounting system.
You can set how Tanda costs Salaried staff, by employee or account-wide:
To set hours individually, you can do this on the employee's profile. First you'll just need to enable this. Go to Settings > Add-ons > Power-ups > Advanced Payroll Fields > click to Enable and then Update Settings to save.
Then back in the employee's profile, by going to Workforce > Staff > clicking on the employee's name, on the Payroll tab, you'll see the Expected hours in week (fortnight) field. Enter the employee's contracted hours for the pay period:
Click Update Employee Details at the bottom to save.
You can set the default for your Tanda account for salaried staff in Settings > General Settings > Salaries tab:
The default will be set to 38, but you can edit by clicking in the field and typing what you want to apply to all staff:
If you made any changes just click Update Settings at the bottom.
Costing in Timesheets and Reports
Setting the employee or account-wide expected hours then defines how Tanda costs your Salaried staff on Timesheets and Reports.
An employee on $80,000 a year will be paid $1,538.46 a week. If you have set their expected hours as 35 hours a week, if they work 35 hours or more in the week, their Timesheet and Reports will show a cost of $1,538.46.
In the example above, the employee worked 37.5 hours, so their Cost remains the same as it's above the expected.
If they worked 30 hours (so less than expected), their Salary cost would pro-rata. This is because if a Salaried employee works less than their expected hours, you would expect this missing time to be allocated to Leave.
When we then enter Leave, the Total Cost is then back to the employee's normal Salaried amount:
Another thing to keep in mind for Salaried staff, Tanda can only generate reporting if they’re rostered and have timesheets. If you don’t want your Salaried staff clocking-in but you want them included in your reports, you’ll have to manually enter a timesheet for them.
If you would like further assistance please contact Tanda Support by clicking on the blue chat icon in the bottom right corner, on 1300 859 117 or firstname.lastname@example.org