The purpose of this guide is to provide a summary of main award clauses contained in the Fast Food Industry Award (FFIA), and their application in Tanda.

Using this guide:

  • highlighted text beginning with the 'πŸ“œ' icon shows the relevant clause in the Award

  • A description of how Tanda assists to meet the requirements of the award is detailed beneath each clause

  • This guide details the most common sections of the Award. To view the full sections of the Award, refer to the Fast Food Industry Award on the Fair Work Ombudsman website

  • This guide was last reviewed on 2nd September 2021

Junior employees

πŸ“œ 18 Junior employees will be paid the following percentage of the appropriate wage rate in clause 17

Junior rates prescribed in clause 17 apply automatically based on the date of birth on the employee profile.

When a junior employee has a birthday resulting in a change to their hourly rate, the rate in Tanda will automatically update at the beginning of the first full pay period following the birthday.

Part-time

πŸ“œ 12.2 At the time of first being employed,the employer and the part-time employee will agree,in writing,on a regular pattern of work,specifying at least:

(a) the number of hours worked each day;

(b) which days of the week the employee will work;

(c) the actual starting and finishing times of each day;

(f) the times of taking and the duration of meal breaks.

The above agreed pattern of work requirements are captured in the Regular Hours of Work on the employee profile for each employee.

πŸ“œ 12.3 The employer and employee may agree to vary an agreement made under clause 12.2 in relation to a particular rostered shift provided that:

(a) any agreement to vary the regular pattern of work for a particular rostered shift must be recorded at or by the end of the affected shift;and

(b) the employer must keep a copy of the agreed variation,in writing,including by any electronic means of communication and provide a copy to the employee,if requested to do so.

The record of the agreement including the time it was agreed to is captured in either of the below:

  • On the mobile app if the variation is known prior to the shift commencing, or

  • On the employee time clock app when the variation is not yet agreed to prior to commencing the shift

The record of the agreement is visible against the employee profile and on timesheets.

To prevent variations from occurring, managers are notified on the roster if a shift differs from the regular hours of work.

For further information on recording agreements to variations from the regular pattern of work, see 'Have employee mutually agree to variations from their contract hours'

12.4 In the event that no record of an agreed variation to a particular rostered shift under clause 12.3 is kept by the employer the employee is to be paid at overtime rates for any hours worked in excess of their regular pattern of work.

If no agreement is captured overtime will automatically apply to the time worked outside the employees regular hours of work.

Overtime for part-time employees

πŸ“œ 12.9 ... All time worked in excess of the hours as agreed under clause 12.2 or varied under clause 12.3 or 12.5 will be overtime and paid for at the rates prescribed in clause 26β€”Overtime.

The 'hours as agreed under clause 12.2' are the Regular Hours of Work nominated on the employee profile. Overtime automatically applies to all hours outside of these times.

Casual

πŸ“œ 13.2 For each ordinary hour worked,a casual will be paid both the ordinary hourly rate paid to a full-time employee and an additional loading of 25% of the ordinary hourly rate for a full-time employee.

Casual loading is applied using the multiplier method. The base hourly rate is expressed as 1.25x and where applicable, penalty rates are expressed with an additional 0.25x component to include the casual loading amount.

Overtime for casual employees

πŸ“œ 13.3 When a casual employee works overtime,they must be paid the overtime rates in clauses 26.1(b)and 26.4.

See the Overtime section below in this article for how Tanda handles 26.1(b) and 26.4 of the Award.

National training wage

πŸ“œ 24.1 Schedule E to the Miscellaneous Award 2020 sets out minimum wage rates and conditions for employees undertaking traineeships.

To apply the national training wage, classify the employee using the Miscellaneous Award template.

Public Holidays

πŸ“œ 30.4 Work on a public holiday must be compensated by payment at the rate of 225% (250% for casual employees, inclusive of the casual loading).

Templates exist in Tanda containing the federal and state public holiday dates. Local show days are entered in addition to the state and federal holidays. For more information on how to nominate your public holiday region in Tanda, see Configure public holiday regions.

How public holiday rates apply

If the employee works the public holiday, the rates prescribe in 30.4 apply automatically.

If no time sheet is recorded for an employee by 11pm on the day of the public holiday, an automated 'Public Holiday Paid Not Worked' leave request applies to the day, paying the employees ordinary earnings rate.

For more information on how public holidays are paid in Tanda, see Automatically pay staff for not working on a public holiday.

πŸ“œ Schedule E β€” Part-day Public Holidays

Part day public holidays are also contained within Tanda's public holiday templates.

For example, if a part-day public holiday is effective from 7pm, Tanda will automatically apply the public holiday rates from 7pm.

Penalty Rates

πŸ“œ 25.5 (a) Evening work Monday to Friday

(i) A loading of 10% will apply for ordinary hours of work within the span of hours between 10.00 pm and midnight,and for casual employees this loading will apply in addition to their 25% casual loading.

Shift loading automatically applies to hours worked between 10pm and midnight. For casual employees the loading is added in addition to casual loading.

(ii) A loading of 15% will apply for ordinary hours of work between midnight and 6.00 am,and for casual employees this loading will apply in addition to their 25% casual loading.

The shift loading automatically applies to hours worked between midnight and 6:00am. For casual employees the loading is added in addition to casual loading.

πŸ“œ 25.5 (b) Saturday work

(i) A 25% loading will apply for all hours of work on a Saturday for full-time and part-time employees.

(ii) A 50% loading will apply for all hours of work on a Saturday for casual employees,inclusive of the casual loading.

The rates described in 25.5 (b) apply automatically based on employment type.

πŸ“œ 25.5 (c) Sunday work-Level 1 employees

(iii) From 1 July 2019

A 25% loading will apply for all hours of work on a Sunday for full-time and part-time Level 1 employees. A 50% loading will apply for all hours of work on a Sunday for casual Level 1 employees (inclusive of the casual loading).

The rates described in 25.5 (c) apply based on employment type when the employee is classified as level 1.

πŸ“œ 25.5 (d) Sunday work - Level 2 and 3 employees

A 50% loading will apply for all hours of work on a Sunday for full-time and part-time Level 2 or 3 employees. A 75% loading will apply for all hours of work on a Sunday for casual Level 2 or 3 employees (inclusive of the casual loading).

The rates described in 25.5 (d) automatically apply based on the level classification.

Overtime

πŸ“œ 26.1 Rate of overtime

(a) The rate of overtime for full time and part-time employees shall be 150% of the ordinary hourly rate for the first two hours on any one day and at the rate of 200% of the ordinary hourly rate after two hours,except on a Sunday which shall be paid for at the rate of 200% of the ordinary hourly rate and on a Public Holiday which shall be paid for at the rate of 250% of the ordinary hourly rate.

For the first 2 hours at 150% and at the rate of 200% after 2 hours are automatically calculated.

See the Public Holidays section in this guide above for further information on applying public holiday rates for full-time and part-time employees.

πŸ“œ 26.1 (b) The rate of overtime for casual employees shall be 175% of the ordinary hourly rate for the first two hours on any one day and 225% of the ordinary hourly rate after two hours,except on a Sunday which shall be 225% of the ordinary hourly rate and 275% on a Public Holiday.

The separate rates for the first 2 hours and all hours after apply automatically in the same manner as 26.1(a) above, at the respective rates for casual employees.

See the Public Holidays section in this guide above for further information on applying public holiday rates.

πŸ“œ 26.2 A full-time or part-time employee shall be paid overtime for all work as follows:

(a) in excess of:

(i) 38 hours per week or an average of 38 hours per week averaged over a four week period;

Overtime automatically applies after 38 hours. To average over a four week period, see Overtime Averaging.

(ii) five days per week (or six days in one week if in the following week ordinary hours are worked on not more than four days);or

Tags exist for:

  • 'More than 5 days worked in a week', and;

  • More than 6 days worked in a week and 4 in a following week

To apply these tags to a shift:

  1. Apply the tag in the 'allowances and penalties' section of the payroll tab of the employee profile

  2. Apply the tag to the respective shifts on the timesheet

(iii) eleven hours on any one day;or

Overtime after 11 hours in any one day applies automatically on timesheets.

(b) before an employee’s rostered commencing time on any one day;or

Time worked before the rostered time will automatically calculate at overtime rates.

(c) after an employee’s rostered ceasing time on any one day;or

Time worked after the rostered time will automatically calculate at overtime rates.

(d) outside the ordinary hours of work;or

The other overtime clauses detailed in this guide capture the required scenarios for paying overtime 'outside the ordinary hours of work'.

(e) hours worked by part-time employees in excess of:

(i) the agreed hours in clause 12.2;or

(ii) the agreed hours as varied under clause 12.3 or 12.5;or

The handling of these clauses is detailed in the Part-time section of this guide.

(f) any hours worked by a part-time employee in excess of their regular pattern of work in circumstances where there is no written record of an agreed variation to a particular rostered shift.

πŸ“œ 26.3 A casual employee shall be paid overtime for all work in excess of:

(a) 38 hours per week or,where the casual employee works in accordance with a roster,in excess of 38 hours per week averaged over the course of the roster cycle;or

Overtime automatically applies after 38 hours. To learn more about averaging overtime over the course of a roster cycle, see Overtime Averaging.

(b) eleven hours on any one day.

Overtime automatically applies after 11 hours in any one day.

πŸ“œ 26.4 Where an employee works overtime on a Sunday and that work is not immediately preceding or immediately following ordinary hours,then that employee must be paid 200% of the ordinary hourly rate with a minimum payment of four hours at such rate. The rate for a casual employee shall be 225% of the ordinary hourly rate of pay.

This rule is manually tagged on the shift. To apply this shift tag:

Firstly, add the 'non-continuous overtime' tag to the 'Allowances and Penalties' field on the payroll tab of the employee profile.

Next, apply the 'non-continuous overtime' shift tag to relevant Sunday shifts under 4 hours in length in order to apply the 4 hour minimum shift length rule.

Hours of Work

πŸ“œ 25.2 Ordinary hours (a) The ordinary hours of work are an average of 38 per week over a period of no more than four weeks.

You can nominate the number of weeks you wish to average ordinary hours over. To learn more about nominating your overtime averaging period, see Overtime Averaging.

Minimum hours per day

πŸ“œ 13.5 (casual) The minimum daily engagement of a casual is three hours.

πŸ“œ 12.2 (e)(part-time) that the daily engagement is a minimum of 3 consecutive hours;

If the hours worked are less than the minimum daily engagement, Tanda automatically increases the shift length to 3 hours, while still keeping a record of the start and finish times.

If the shift was abandoned before the minimum daily engagement, a leave request is used in place of the automated minimum daily engagement rule.

For example, if an employee has become unwell during the shift and wasn't able to work for the minimum engagement, a paid or unpaid leave request will automatically override the shift padding rule. This method allows for a record to be kept of the reason the minimum engagement was not worked.

The leave request created in the above step overrides the automatic shift padding rule:

Maximum hours per day

πŸ“œ 25.3 Maximum hours on a day An employee may be rostered to work up to a maximum of 11 ordinary hours on any day.

Roster validations warn managers when a shift over 11 hours is rostered. For more information on how to configure roster validations, see Configuring settings.

Breaks

πŸ“œ 27.1 Breaks during work periods

Unpaid breaks are factored in when rostering in one of the two ways detailed below.

If the intended break time is known when rostering

Enter the break times on the shift when rostering

If the time of the break is not known when rostering

To factor the unpaid break into roster costings, set an automatic break to apply after 6 hours.

πŸ“œ 27.1 (f) An employee cannot work more than five hours without a meal break

Proactive alerts are sent to managers during the shift. These alerts are known as 'Key Alerts'. To see more about configuring key alerts, see Receive alerts for variances and compliance breaches.

Allowances

Automatic allowances

The below allowances will automatically apply on timesheets based on the conditions for the 'applies to' and 'applied when' columns below:

Allowance Name

Applies to...

Applied when...

Broken Hill Allowance

Staff tagged 'Broken Hill Allowance'

Once per week to the first shift worked

Laundry Allowance (Full-Time)

Staff tagged 'Laundry Allowance Full Time'

Once per week to the first shift worked

Laundry Allowance (Part Time/Casual)

Staff tagged 'Laundry Allowance - Part Time and Casual'

Once per shift

Manual allowances

The below allowances are applied manually on timesheets. To learn more about manually applying allowances, see applying allowances on timesheets.

Allowances

Applies to

Applied when

Cold Work Disability Allowance

All staff

When entered on timesheets

Cold Work Disability Allowance (incl. additional allowance for work below 0 degrees)

All staff

When entered on timesheets

Overtime Meal Allowance (first meal)

All staff

When entered on timesheets

Overtime Meal Allowance (second meal)

All staff

When entered on timesheets

Reimbursement Allowance

All staff

When entered on timesheets

Travel Time Allowance (Mon-Sat)

All staff

When entered on timesheets

Travel Time Allowance (Sun)

All staff

When entered on timesheets

Vehicle Allowance - Delivery Drivers (Per km)

All staff

When entered on timesheets

Vehicle Allowance - Non-Delivery Drivers (Per km)

All staff

When entered on timesheets

Casual conversion

πŸ“œ 13.6 Right to request casual conversion

  • The casual regular shift report can be used to identify employees who might be suitable for conversion to a permanent employment type

  • The attendance report is useful to identify the pattern of work for a casual employee

  • Qualifications can be used to set reminders for when 12 months of employment is approaching

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