Employee Classifications

To ensure that the correct rules pull through, you must make sure that the correct classification is tagged on your employee’s profile. Below is the list of employee classifications, go through and select the correct one.

Award Tags

There are also some shift conditions that can only work if you tag them within the employee profile and on the timesheet. Below are the tags:

Missed Meal Break (this must be tagged on all employees’ profiles)

An employee must not be required to work for more than 5 hours without an unpaid meal break of a minimum of 20 minutes. If an employee must work during meal breaks, the employee must be paid as follows for all work done during meal hours and thereafter until a meal break is taken:

(i) except in circumstances referred to in clauses 18.5(b)(ii),(iii) and (iv): 150% of the ordinary hourly rate;

(ii) where the unpaid meal break is during ordinary time on a Saturday or Sunday: 200% of the ordinary hourly rate;

(iii) where the unpaid meal break is during ordinary time on a shift on which the employee is entitled to a 15% loading: 165% of the ordinary hourly rate;

(iv) where the unpaid meal break is during ordinary time on a shift on which the employee is entitled a 30% loading: 180% of the ordinary hourly rate.

Example: If your employee has an 8:00-17:00 shift, they must have taken their break, at the latest, by 13:00. If they have not taken a break by 13:00, they are entitled to the relevant overtime rates from 13:00 onwards, until they have taken their break or until their shift ends.

If they have not taken their break until their shift ends, then on your timesheet you must clock 8:00-13:00, and then create a separate shift of 13:00-17:00 that gets tagged with ‘Missed meal break’. In that way, your employee is paid from 13:00-17:00 at the correct overtime rates.

The same applies for if your employee doesn’t take their break until later at 14:00. You must clock 8:00-13:00, then create a second shift to clock 14:00-15:00 that is tagged with ‘Missed meal break’, and then create a third shift to clock 15:30-17:00 for the remainder of their shift. Remember to make sure that the break time is set to 0.

See images below on how to do this:

  1. Navigate to the employee’s timesheet.

2. Click on the small + button on the left of the timebar (underneath the rubbish bin) to create a secondary shift on the same day and then fill out the timesheet with 8:00-13:00 and 13:00-17:00 respectively.

3. Notice how the missed meal break rule is not pulling through yet. This is because the second shift must be tagged for the rule to pull through correctly. So click the drop down labelled ‘Select Tag’ and you will see a list of tags.

4. Choose ‘Missed meal break’ and the relevant rule will pull through and apply the relevant overtime rates.

5. Click refresh and scroll down to the bottom of the page to make sure that the correct rule has applied and is paying correctly.

Less 5 Successive (this must be tagged on all shiftworker employees’ profiles)

An employee who works on an afternoon or night shift which does not continue: (i) for at least 5 successive afternoon or night shifts or 6 successive afternoon or night shifts in a 6 day workshop (where no more than 8 ordinary hours are worked on each shift);or (ii) for at least 38 ordinary hours, must be paid for each shift 150% of the ordinary hourly rate for the first 3 hours and 200% of the ordinary hourly rate for the remaining hours.

To ensure the correct rates pull through, the shift on the timesheet must be tagged with ‘Less 5 Successive’.

Example: If your employee works an afternoon shift from 8pm-midnight which does not continue for at least 5 successive afternoon shifts, then they must be paid the rate mentioned above. To do this, refer to the images below.

  1. Navigate to the employee’s timesheet.

2. Click on the ‘Select Tag’ dropdown and select ‘Less 5 Successive’.

3. The relevant rate should pull through.

Call Back (this must be tagged on all employees’ profiles)

An employee recalled to work overtime after leaving the employer’s business premises (whether notified before or after leaving the premises) will be paid for a minimum of 3 hours work at the appropriate rate for each time recalled; provided that, except in the case of unforeseen circumstances arising, the employee will not be required to work the full 3 hours if the employee was recalled to perform work which is completed within a shorter period. This rule does not apply where (i) it is customary for an employee to return to an employer’s premises for periods not exceeding 30 minutes each to perform a specific job outside the ordinary working hours in which case the employee will be paid for a minimum of one hour’s work at the appropriate rate for each time recalled; or (ii) where the overtime is continuous (subject to a reasonable meal break) with the commencement of ordinary working time.

To ensure the correct rates pull through, the shift on the timesheet must be tagged with ‘Call Back’. Refer to the above images on how to tag a shift on the timesheet.

Standing By (this must be tagged on all employees’ profiles)

Where an employee is required regularly to hold themselves in readiness to work after ordinary hours, the employee must be paid standing by time at the employee’s ordinary hourly rate for the time they are standing by.

To ensure that the correct rates pull through, the shift on the timesheet must be tagged with ‘Standing By’. Refer to the above images on how to tag a shift on the timesheet.

Allowances

For the following allowances to pull through, the employee profile must be tagged with the relevant allowances. To do this navigate to the employee's profile and in the ‘Tags & Allowances’ box, fill in the necessary allowances for your employee.

Boiler cleaner allowance - This is an automatic allowance which will apply to staff tagged with ‘Boiler cleaner allowance’. This allowance pays $1.89 per hour.

Boiling down works allowance - This is an automatic allowance which will apply to staff tagged with ‘Boiling down works allowance’. This allowance pays $0.48 per hour.

Boiling repairs allowance (oil fired) - This is an automatic allowance which will apply to staff tagged with ‘Boiling repairs allowance (oil fired)’. This allowance pays $1.71 per hour.

Boiling repairs allowance (smoke boxes) - This is an automatic allowance which will apply to staff tagged with ‘Boiling repairs allowance (smoke boxes)’. This allowance pays $0.48 per hour.

Carbon black handling allowance - This is an automatic allowance which will apply to staff tagged with ‘Carbon black handling allowance’. This allowance pays $1.11 per hour.

Carbon black handling allowance - no overalls provided (day rate) - This is an automatic allowance which will apply to staff tagged with ‘Carbon black handling - no overalls allowance’. This allowance pays $0.35 once per day.

Cleaner, greaser or oiler allowance (hourly) - This is an automatic allowance which will apply to staff tagged with ‘Cleaner, greaser or oiler (hourly) allowance’. This allowance pays $0.90 per hour.

Cleaner, greaser or oiler allowance (weekly) - This is an automatic allowance which will apply to staff tagged with ‘Cleaner, greaser or oiler (weekly) allowance’. This allowance pays $34.17 once per shift on the first shift.

Cold places allowance - This is an automatic allowance which will apply to staff tagged with ‘Cold place allowance’. This allowance pays $0.65 per hour.

Confined spaces allowance - This is an automatic allowance which will apply to staff tagged with ‘Confined spaces allowance’. This allowance pays $0.88 per hour.

Dirty work allowance - not ship repair work - This is an automatic allowance which will apply to staff tagged with ‘Dirty work allowance’. This allowance pays $0.67 per hour.

Dirty work allowance - ship repair work - This is an automatic allowance which will apply to staff tagged with ‘Dirty work (ship repair) allowance’. This allowance pays $0.88 per hour.

Explosive powered tools allowance (hourly) - This is an automatic allowance which will apply to staff tagged with ‘Explosive powered tools allowance (hourly)’. This allowance pays $0.23 per hour.

Explosive powered tools allowance (weekly) - This is an automatic allowance which will apply to staff tagged with ‘Explosive powered tools allowance (weekly)’. This allowance pays $1.73 once per day on the first shift.

Fertilizers & chemicals allowance (acid) - This is an automatic allowance which will apply to staff tagged with ‘Fertilizers and chemicals (acid) allowance’. This allowance pays $0.32 per hour.

Fertilizers & chemicals allowance (acid production) - This is an automatic allowance which will apply to staff tagged with ‘Fertilizers and chemicals (acid production) allowance’. This allowance pays $0.35 per hour.

Fertilizers & chemicals allowance (fertilizer production) - This is an automatic allowance which will apply to staff tagged with ‘Fertilizers and chemicals (fertilizer production) allowance’. This allowance pays $0.37 per hour.

Fertilizers & chemicals allowance (general duties) - This is an automatic allowance which will apply to staff tagged with ‘Fertilizers and chemicals (general duties) allowance’. This allowance pays $0.22 per hour.

Fertilizers & chemicals allowance (other than acid) - This is an automatic allowance which will apply to staff tagged with ‘Fertilizers and chemicals (other than acid) allowance’. This allowance pays $0.24 per hour.

First aid allowance (hourly) - This is an automatic allowance which will apply to staff tagged with ‘First aid allowance (hourly)’. This allowance pays $0.46 per hour.

First aid allowance (weekly) - This is an automatic allowance which will apply to staff tagged with ‘First aid allowance (weekly)’. This allowance pays $17.46 once per day on the first shift.

Foundry allowance - This is an automatic allowance which will apply to staff tagged with ‘Foundry allowance’. This allowance pays $0.51 per hour.

Hot places allowance - between 46°C and 54°C - This is an automatic allowance which will apply to staff tagged with ‘Hot places allowances (46°C - 54°C)’. This allowance pays $0.67 per hour.

Hot places allowance - in excess of 54°C - This is an automatic allowance which will apply to staff tagged with ‘Hot places allowances (54°C+)’. This allowance pays $0.88 per hour.

Leading hand allowance - in charge of 11-20 employees - This is an automatic allowance which will apply to staff tagged with ‘Leading hand allowance (11 - 20 employees)’. This allowance pays $1.51 per hour.

Leading hand allowance - in charge of 20+ employees - This is an automatic allowance which will apply to staff tagged with ‘Leading hand allowance (20+ employees)’. This allowance pays $1.92 per hour.

Leading hand allowance - in charge of 3-10 employees - This is an automatic allowance which will apply to staff tagged with ‘Leading hand allowance (3 - 10 employees)’. This allowance pays $1.01 per hour.

Lead works allowance - This is an automatic allowance which will apply to staff tagged with ‘Lead works allowance’. This allowance pays $0.48 per hour.

Sanitary works allowance - This is an automatic allowance which will apply to staff tagged with ‘Sanitary works allowance’. This allowance pays $0.46 per hour.

Technical computing equipment allowance - This is an automatic allowance which will apply to staff tagged with ‘Computing equipment allowance’. This allowance pays $1.19 per hour.

Tool allowance - 1st Year Apprentice (after Jan 2014) - This is an automatic allowance which will apply to staff tagged with ‘Tool allowance - 1st Yr Apprentice’. This allowance pays $0.21 per hour.

Tool allowance - 2nd Year Apprentice (after Jan 2014) - This is an automatic allowance which will apply to staff tagged with ‘Tool allowance - 2nd Yr Apprentice’. This allowance pays $0.25 per hour.

Tool allowance - 3rd Year Apprentice (after Jan 2014) - This is an automatic allowance which will apply to staff tagged with ‘Tool allowance - 3rd Yr Apprentice’. This allowance pays $0.32 per hour.

Tool allowance - 4th Year Apprentice (after Jan 2014) - This is an automatic allowance which will apply to staff tagged with ‘Tool allowance - 4th Yr Apprentice’. This allowance pays $0.37 per hour.

Tool allowance - Carpenter/Joiner/Shipwright - This is an automatic allowance which will apply to staff tagged with ‘Tool allowance - Carpenter’. This allowance pays $0.80 per hour.

Vehicle allowance - This is an automatic allowance which will apply to staff tagged with ‘Vehicle allowance’. This allowance pays $0.78 per hour.

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