Timesheets must be approved before they can be processed for payroll. Approval can be done daily or at the end of the pay period. 

Where possible, daily approval is recommended as this is when shifts details are fresh in mind, and it reduces the workload at the end of the pay period when timesheets need to be processed in a time sensitive manner.

Daily Approval

To approve timesheets daily:

  1. Hover over Timesheets in the main navigation menu.
  2. Select Daily.

By default, all pending (not approved) timesheets will be displayed. Switch page filter to 'All' to see all shifts. All shifts include scheduled and/clocked shifts. Shifts can be approved one-by-one by clicking the 'approve' button, or approved in bulk by clicking 'Approve all'. 

Weekly / Fortnightly Approval

To approve timesheets for the entire pay period:

  1. Hover over Timesheets in the main navigation menu.
  2. Select Weekly or Fortnightly, depending on the account's specified pay period. 
  3. Select an employee.
  4. Approve shifts one-by-one by clicking the 'approve' button, or approved in bulk by clicking 'Approve all'. 
  5. Repeat steps 1-4 for all employees.

Timesheets for the pay period will be highlighted green once approved to indicate they are ready to be processed by payroll.  

Auto Approval (optional)

If shifts are being scheduled and clocked via time clock, the account can be configured to automatically approve clocked shifts that match what was scheduled to save time having to approve each shift. 

To enable shift approval:

  • Navigate to Settings under the user menu of an Account Admin.
  • Switch to the Timesheet tab.
  • Tick 'Turn on auto approval for shifts'.

Once enabled, shifts clocked that match the shift scheduled times will be automatically approved and marked as automatically approved on the timesheet. Automatically approved shifts can be unapproved and edited if required. 

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