There are two ways to be notified about your employees' qualifications: Via email for changes to qualifications (expiry or updates) and mobile push notifications for risk of overtime.

Get notified when a qualification expires or is updated

First, you have to choose who should be notified. By default this will be set to Team Managers. Go to Settings > Permissions tab > Manager Permissions > Receive qualification updates > choose the receiver > Update Settings: 

How this feature works:

  • Managers will now receive an email for each employee whose qualifications will expire in exactly one month.
  • Managers will now receive an email when an employee’s qualification(s) have expired.
  • If you've allowed employees to update their own qualifications, managers will receive an email when an employee submits an update.

Admins and Managers can also see this by checking their task list that can be found in the dashboard:

Click the task and you'll see a list of staff whose qualifications have already expired:

Open the profile so you can see which qualification have expired and from there, you can update it.

Staff View

Employees will now receive an email containing all qualifications that are expiring in exactly one month for them. These emails are sent out at 8am according to the organisation’s Timezone:

So if the qualification expires today, the staff will be notified the next day at 8am via email.

Get notified if your staff is on overtime risk

If there's a set maximum hours per week for the qualification, this feature is helpful in ensuring that staff won't exceed those hours configured in the qualification. You can enable the alerts through the account's setting by going to Settings > Notifications and tasks > Key Alerts > Qualification maximum hours risk: 

How this feature works:

  • When an employee clocks out Tanda takes all timesheet hours in the past, then adds them to all rostered hours in the future. If this adds up to more than the maximum hours for that qualification, the manager will receive a push notification.

You can also customise the receiver of the alerts. Receiving this notification will be through the mobile app so make sure you have our Tanda Mobile app installed.

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