You have to enable this feature first by going to Settings > General Settings > Rosters > Validation > tick the box to enable:

The All Staff rule will always apply to all staff in your organisation. If you want to create a rule for specific employees only, you have to create a custom rule for them.

Custom Rules

To create a custom rule press + New. You would create a custom rule if you wanted certain validations to apply to some staff but not all. There are two methods for targeting a subset of staff. They can be used independently or together.


To target staff by age we can enter either a minimum, maximum or both. To target a specific age we would enter the same age number for both minimum and maximum.

Award Tag

To target staff by an Award Tag, select one or more from the dropdown menu. The filter will apply to staff who have any of the selected Award Tags.

Once the filter has been set, we can see the affected staff by hovering over the blue text here:

Shift Validation

  • Max shift length: The maximum length of a shift, given in hours.
  • Min shift length: The minimum length of a shift, given in hours.
  • Min hours between shifts: The minimum amount of time between two shifts on two different days, given in hours.

Roster Validation

  • Max shifts per week: The maximum number days with rostered shifts per week.
  • Max hours per week: The maximum number of hours rostered across the week.
  • Max shifts per day: The maximum number of shifts per day.


Use the Delete button to remove a roster validation rule.

Advanced Roster Validations:

Do it in advance to save some time!

Did this answer your question?