You can approve timesheets in two different views, Daily or Weekly. The view you use will depend on your workflow.
Daily view lists all the shifts grouped by each day. This is useful for Managers to approve all shifts at the end of each day rather than going through staff individual timesheets to approve.
Weekly view lists each employee's entire timesheet for the week/ fortnight. This is where Managers and payroll officers can go though each employee's timesheet to check everything is okay and export.
To view your timesheets, in the Dashboard select Timesheets and Daily or Weekly:
Approving shifts in Weekly timesheets
Selecting Timesheets > Weekly/Fortnightly, you'll see a list of all your staff that have timesheets for the pay period. Click on the name of the first employee:
Check the start, finish and break times. If you need to edit the times, just click in the relevant box to type the update.
Once you're happy with the shift, click the Tick Approve at the end of the row.
Go through each shift and approve them all until they are all green:
Or alternatively you can also click the Approve All button at the top and bottom on the right of the screen. Clicking the top one approves all the shifts and takes you automatically to the next timesheet in the list:
Keep in mind, once a shift has been approved the times can no longer be edited. You will need to unapprove the shift to start making adjustments again. To unapprove a shift, just click the green Approved button and it'll unlock.
Once all shifts on the timesheet are approve the timesheet status will update to Approved and you can then export to payroll.
Approving shifts in Daily timesheets
Approving shifts daily is the suggested approach. By approving shifts daily, by the end of the pay period, the majority of your timesheets will already be completed.
Selecting Timesheets > Daily, you'll see a list of everyone that is either rostered or has clocked-in on the current day.
Simply go down the list and check the Start, Finish and Break times for each employee's shift. If you need to edit the times, just click in the relevant box to type the update.
Once you're happy with the shift, click the tick to Approve at the end of the row and you'll notice it disappears.
By default the filter is on Pending timesheets. To bring the Approved shifts or All shifts back into the list just click the relevant filter:
You can continue down the list approving all shifts individually, or you can also click the Approve All button in the top right corner