You can approve timesheets in two different views, Daily or Weekly. The view you use will depend on your workflow.
Daily view lists all the shifts grouped by each day. This is useful for Managers to approve all shifts at the end of each day rather than going through staff individual timesheets to approve.
Weekly view lists staff's entire timesheet for the week or fortnight (depending on your payroll frequency). This is where Managers and payroll officers can go though each staff members timesheet at the end of the week, check everything is okay and export.
If managers are approving shifts using daily view, by the end of the week the entire timesheet should be approved.
To view your timesheets, in the dashboard select Timesheets and Daily or Weekly:
Approving shifts in Weekly timesheets
You'll see a list of all your staff that have timesheets for the week. Click on the name of the first employee:
Check the start, finish and break times. If you need to edit the times, just click in the relevant box to type the update.
Once you're happy with the shift, click the Tick Approve at the end of the row.
Go through each shift and approve them all until they are all green:
Or alternatively you can also click the Approve All button at the top and bottom on the right of the screen. Clicking the top one approves all the shifts and takes you automatically to the next timesheet in the list:
Keep in mind, once a shift has been approved the times can no longer be edited. You will need to unapprove the shift to start making adjustments again. To unapprove a shift, just click the green Approved button and it'll unlock.
Once all shifts on the timesheet are approve the timesheet status will update to Approved and you can then export to payroll.
Approving shifts in Daily timesheets
Approving timesheets daily is the suggested approach. Unlike weekly / fortnightly view, daily timesheets will organise shifts for every staff member on 1 timesheet per day. For example all the shifts for Wednesday will be grouped, all the shifts for Thursday will be grouped etc.
Go down the list and check the Start, Finish and Break times for each employee's shift. If you need to edit the times, just click in the relevant box to type the update.
Once you're happy with the shift, click the tick at the end of the row to change the whole row to green, to signify it has now been approved.
You can continue down the list approving all shifts individually, or you can also click the Approve All button in the top right corner (above the day):
If you need to make updates but you're not quite ready to approve, you can also click the Save & Update button in the bottom right of the screen: