You can approve Timesheets in two different views, Daily or Weekly/Fortnightly. The view you use will depend on your workflow.

Daily view lists the shifts worked by all staff grouped by each day. This is useful for Managers to approve shifts on a daily basis rather than going through individual employee Timesheets.

Weekly/Fortnightly view lists each employee's timesheet for the week/fortnight. This is where Managers and Payroll can check each employee's timesheet for Award calculations and export to Payroll.

To view your timesheets, in the Dashboard select Timesheets > Daily or Weekly/Fortnightly:

Approving Daily

Approving shifts daily is the best practice approach. By approving all your shifts at the end of each day, any amendments or leave to add in is fresh in your mind and by the end of the pay period, the majority of your timesheets will already be completed. 

By clicking on Timesheets > Daily in the header, you'll see a list of everyone that is either rostered or has clocked-in on the current day. 

If you are missing anyone in the list as they forgot to clock-in, you can either ask staff to enter their missed clock-ins through the Portal or by clicking + Add Shift in the top right corner:

Simply go down the list and check the Start, Finish and Break times for each employee's shift.  If you need to edit the times, just click in the relevant box to type the update:

You can also check:

  • Award rules applying by hovering over the coloured bar above the shift times
  • Allowances applying or apply manual Allowances by clicking + Add below the shift times
  • The Worked and Rostered value and total time and then the Variance

You may wish to also take note of the icons on the far right of each shift where you can erase shift, add a second shift for the employee, add in leave or add a comment. You can hover over the icon for a tip on what each tool is:

Once you're happy with the shift, click the Approve button at the end of the row and you'll notice it disappears.

By default the filter is on Pending timesheets. To bring the Approved shifts or All shifts back into the list just click the relevant filter above the shifts:

You can continue down the list approving all shifts individually, or you can also click the Approve All button in the top right corner

Approving Weekly/Fortnightly

By clicking on Timesheets > Weekly/Fortnightly in the header, you'll see a list of all your staff that have timesheets for the pay period. Click on the name of the first employee:

If you need to add a Timesheet for an employee and they're not in the list, just click + Create timesheet in the top right corner:

Check the Start, Finish and Break times. If you need to edit the times, just click in the relevant box to type the update:

You can also check:

  • Award rules applying by hovering over the coloured bar above the shift times
  • Allowances applying or apply manual Allowances by clicking + Add below the shift times
  • The Worked and Rostered value and total time and then the Variance for each shift

You may wish to also take note of the icons on the far right of each shift where you can erase shift, add a second shift for the employee, add in leave or add a comment. You can hover over the icon for a tip on what each tool is:

Once you're happy with the shift, click the Approve button at the end of the row. 

You can go through each shift and approve them all until they are green:

Or alternatively you can also click the Approve All button at the top and bottom on the right of the screen. 

Clicking the top one approves all the shifts and takes you automatically to the next timesheet in the list:

Keep in mind, once a shift has been approved the times can no longer be edited. You will need to unapprove the shift to start making adjustments again. To unapprove a shift, just click the green Approved button and it'll unlock. 

Once all shifts on the timesheet are approved the Timesheet status will update to Approved and you can then export to payroll:

Extra features:

Add comments 

To add comments simply click the comment icon on the far right of the shift:

This will open the comments window. Type your comment in the box and click Add. You can also choose to notify specific people about your comment by selecting their name before clicking the add comment button. Once comments have been added to timesheets the icon will be highlighted in blue:

Time highlighting

Timesheet fields will show different colours to alert you to action that is required or has taken place. This acts as a way of flagging that this requires attention as it outside the normal:

Missing a Time:

If a start or finish time is showing in red, the employee hasn't clocked this shift. You can either fill in manually or ask the employee to fill it in through the Portal

Break time entered manually or through the Portal:

If an employee fills in a missed clock-in through the Portal or when the break time has been entered manually i.e the employee may have used the Time Clock but a Manager has manually overriden, it will highlight in orange. This is to show that this is an unverified time (i.e it's not from the Time Clock);

Overnight shifts

Where a shift goes overnight it will be have a moon in the shift box and a blue ring around it:

For further information on Timesheets, check out the other articles in this section in the Help Centre. 


If you would like further assistance please contact Tanda Support by clicking on the blue chat icon in the bottom right corner, on 1300 859 117 or support@tanda.co 

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