To access breaks
Settings > General Settings > Breaks
Tanda can be configured to automate and apply smart settings to how you handle staff unpaid breaks.
3 ways to configure breaks:
- How the Time Clock interprets breaks
- Combining automatic and clocked breaks
- Automatic breaks including custom breaks
1. Staff can clock breaks using Time Clock
This setting is enabled by default. If any employee was to clock in for a second time in their shift Tanda will interpret it as a break on their Timesheet and populate the timesheet according to their clock in and out time. This feature cam be switched off by un-ticking the permissions box.
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Bellow are examples of the 2 options reflected on a Timesheet.
Enabled: A second clock in will reflect a break has begun
Disabled : Any subsequent clock-ins will be interpreted as a second shift
Add Automatic Breaks to Clocked Breaks [THIS MAY BE REMOVED, JESS IS CHECKING]
To enable this setting simply click the tick box. When ticked, it combines clocked and automatic breaks. This will show in the Break Total column on the employee's timesheet:
e.g. clocked breaks and automatic breaks applied
In the example above, a 30 min automatic break occurred and the employee also clocked a 30 minute break, so the Break Total is 60 minutes and this is what will be deducted from their timesheet.
Automatic breaks are enabled by default in your account, to turn it off just click the tick:
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Automatic Breaks work by deducting an amount of time as an unpaid break after a particular time period worked by staff.
The Default rule set will apply to all staff, unless another rule set applies. This is set to deduct 30 minutes from staff for shifts 5.5 hours or longer. To edit how this applies, click in the relevant field and update.
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Below Default, you can click on + New to add a custom rule set. This can be used for staff who have particular unpaid breaks apply that are different to the default:
1 Apply to staff:
Click to select who you want to apply the automatic break to. This could be a particular age, or Casuals, Full Time or Level 2 staff. This can either relate to the Award in your account or you can create Tags to group these staff together.
2. Enter Settings:
Enter the time and break length then click Create
You can also create multiple rules under the one rule set, when different break lengths apply to different shift lengths.
See below the example, where the break lengths increase as the shift length increases:
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You can check that you have set the Automatic Breaks correctly by checking Rosters and Timesheets for relevant staff to see this reflected:
- When two or more custom rule sets all apply to a given employee, you will see a notice similar to the one below. All of the rules under each rule set will apply. If the rule sets have any conflicting rules for a given shift length, the longest break length will be applied.
- A custom rule will override the default rule (this setting) for the employees it applies to.
e.g. If the default rule set specifies a break after 5.5 hours, and a Custom Rule specifies Full Time workers will get a break after 7 hours, full timer workers will not receive an automatic break until they have worked for 7 hours. In other words, if one or more custom rules set apply to a given employee, the default rule set is ignored. You can use this to effectively disable automatic breaks for certain employees.
e.g. You could create an empty rule set for chefs such that all employees would receive automatic breaks as per the default rule set, except chefs, would not receive one at all.
As with all the Settings, if you make any changes, don't forget to click Update Settings at the bottom to save.
If you would like further assistance please contact Tanda Support by clicking on the blue chat icon in the bottom right corner, on 1300 859 117 or firstname.lastname@example.org