Tanda can be configured to automate and apply smart settings to how you handle staff unpaid breaks.
To access this, go to Settings > General Settings > click on the Breaks tab at the top:
There are 3 areas you can configure:
- How the Time Clock interprets breaks
- Combining automatic and clocked breaks
- Automatic breaks including custom and multi-breaks
Staff can clock breaks using Time Clock
This setting is enabled by default and means that a second set of clock-ins for the day by an employee will be interpreted on their Timesheet as a break and entered in the Break Start and Break End fields:
If this setting is unticked, any subsequent clock-ins will be interpreted as a second shift:
Add automatic breaks to clocked breaks
This setting is not ticked by default, so to enable it simply click in the tick box. When ticked, it combines clocked and automatic breaks. This will show in the Break Total column on the employee's timesheet:
In the example above, a 30 min automatic break occurred and the employee also clocked a 30 minute break, so the Break Total is 60 minutes and this is what will be deducted from their timesheet.
Automatic breaks are enabled by default in your account, to turn it off just click the tick:
Automatic Breaks work by deducting an amount of time as an unpaid break after a particular time period worked by staff.
The Default rule set will apply to all staff, unless another rule set applies. This is set to deduct 30 minutes from staff for shifts 5.5 hours or longer. To edit how this applies, click in the relevant field and update.
Below Default, you can click on + New to add a custom rule set. This can be used for staff who have particular unpaid breaks apply that are different to the default:
1. Apply to staff:
Click to select who you want to apply the automatic break to. This could be Casuals, Full Time or Level 2 staff. This can either relate to the Award in your account or you can create Tags to group these staff together.
2. Enter Settings:
Enter the time and break length and click Create
You can also create multiple rules under the one rule set, when different break lengths apply to different shift lengths.
See below the example, where the break lengths increase as the shift length increases:
You can check that you have set the Automatic Breaks correctly by checking Rosters and Timesheets for relevant staff to see this reflected:
- When two or more custom rule sets all apply to a given employee, you will see a notice similar to the one below. All of the rules under each rule set will apply. If the rule sets have any conflicting rules for a given shift length, the longest break length will be applied.
- A custom rule set will override the default rule set for the employees it applies to.
For example, if the default rule set specifies a break after 5.5 hours, and a custom rule set for full timers specifies a break after 7 hours, full timers will not receive an automatic break until they have worked for 7 hours. In other words, if one or more custom rule sets apply to a given employee, the default rule set is ignored.
You can use this to effectively disable automatic breaks for certain employees. For example, you could create an empty rule set for chefs such that all employees would receive automatic breaks as per the default rule set, except chefs, would would not receive one at all.
As with all the Settings, if you make any changes, don't forget to click Update Settings at the bottom to save.
If you would like further assistance please contact Tanda Support by clicking on the blue chat icon in the bottom right corner, on 1300 859 117 or firstname.lastname@example.org