You can use Tanda to distribute your tipped pools using the add on feature Tip Jars. It enables you to set up individual tip jars for seperate teams, then distributes a total tip amount to any employee who worked a shift within those teams. Tips are distributed based on the number of hours worked.
A cafe has 2 baristas and 1 barista in training who are eligible for tips, plus a general manager and chef who don’t receive tips. On Monday the cafe receives $90 in tips total.
- Barista 1 worked 8 hours
- Barista 2 worked 4 hours
- Barista-in-training worked 6 hours
This is a total of 18 worked hours. For each hour worked, the baristas get $5 in tips ($90 / 18 hours).
- Barista 1 gets $40 in tips ($5 x 8)
- Barista 2 gets $20 in tips ($5 x 4)
- Barista-in-training gets $30 in tips ($5 x 6)
Enabling the power-up
To view and enable Tip Jars, go to Settings > Add-ons > Power-ups and click on the last tab.
Tip Jars is available to admin and payroll users. Enabling the feature adds an extra dropdown item to Payroll, which is where you set up individual tip jars and add pooled amounts.
Creating a tip jar
When creating a new tip jar enter in name of tip jar, the location it’s attached to, then select the eligible teams. The tips will be distributed to any timesheet tagged with one of these teams. Tips will be distributed based on the number of hours worked.
Enter in the total tip amount at the end of each day:
Distributed tips are displayed on the daily timesheets and on a person’s weekly or fortnightly timesheets.
They appear as allowances on an individual timesheet:
As well as a total amount at the top of the page:
When you change a timesheet that is eligible for tips, the tips will automatically start to recalculate in the background. If you want to see them straight away, you can press 'recalculate tips'.
Map allowance to payroll
The first time you add a tip amount, an allowance for that tip jar will be created in Payroll > Shift Allowances. If you need to map this allowance to your payroll system, e.g. for tax purposes to ensure the tips aren’t being taxed, check that the Export Name matches in your payroll.
Exporting timesheets to payroll
Since each timesheet with tips relies on other timesheets with tips (e.g. if you change one timesheet, the tip amount on other timesheets changes as well) try to export all timesheets at once.
For example, if you export timesheets, then go back and change the tip amount on one, you'll need to go into payroll and delete and re-export all timesheets as all the tip distribution will have changed.
If you would like further assistance please contact Tanda Support by clicking on the blue chat icon in the bottom right corner or email@example.com